1. CRLMS Implementation Overview CRLMS TAG October 7, 2008 Saratoga Springs, NY

2. Topics … Implementation Plan - Structure Overview Scope of Work & Deliverables - Implementation Tasks Schedule & Work Breakdown Structure - Team & Responsibilities Data Population - Data Identification & Validation Assumptions & Constraints

3. Implementation Plan Contents at a Glance

4. Implementation Plan Define critical implementation areas –Scope and objectives – define tasks, deliverables and acceptance criteria –Project management – define structure and process –Procedure – define constraints, risks and monitoring –Work breakdown – define subcommittee tasks and procedure –Schedule – define major tasks and milestones by subcommittee

5. Scope of Work & Deliverables Tasks –Business analysis –Best Practice adaptation of business processes (Fit Gap) –Network, hardware, software and interface requirements –System security processes

6. Scope of Work & Deliverables Tasks (continued) –Data population and interfaces –Use case development and testing –Pilot project planning –Training –Application support –Report development –Documentation

7. Deliverables –Equal Employment Opportunity and Affirmative Action (EEO/AA) monitoring –Wage and labor monitoring –DBE/MBE/WBE program monitoring –Civil rights, labor, on-the-job training (OJT), and DBE/MBE/WBE reporting –Integration with other TrnsPort functional components –Data migration from existing TrnsPort modules –Base data for DBE/MBE/WBE data analysis Scope of Work & Deliverables

8. Acceptance Criteria –All applicable business analysis, process adaptation, policies and procedures have been addressed, documented and approved –Reference/Code table information has been entered, tested and approved –All personnel expected to access CRLMS are trained in system use, policies and procedures –Required hardware and software has been delivered to end-users –CRLMS has successfully completed all testing requirements and can be accessed and operated by end-users –CRLMS support system is complete and accessible by end-users

9. Work Breakdown Structure & Schedule Team structure –Define stakeholders –Define subcommittees by functional area Work Breakdown Structure –Define basic subcommittee tasks (Analyze, define and document current business processes) –Define CRLMS implementation related tasks (Fit Gap analysis, custom reports and interfaces identification, reference data, code table data and generic field use definition) –Durations, predecessor and successor relationships lead to a project schedule

10. Work Breakdown Structure & Schedule Schedule –Define major tasks, milestones and project deliverables for each functional area (Subcommittee) –Establish timelines for tasks, milestones and project deliverables

11. Data Population and Interfaces The Big Question - To populate historical data or not? –Determine what data will be populated –Consider the form of the data (spreadsheet, database, paper, pdf, docs …) – Determine the ROI on population of historical data – Consider the workload of the individuals required to populate the data

12. Use Cases, Training & Pilot Use Case Development Use Case Testing New Process Validation Custom Training Manuals Custom Training Database Pilot Training Pilot Process Validation

13. Assumptions, Constraints & Risks Assumptions –Minimum hardware/software specs are in place. See (https://www.cloverleaf.net/sys_arch/wt/)https://www.cloverleaf.net/sys_arch/wt/ –All Client/Server applications are upgraded to latest version, to ensure interfaces work properly. Constraints –Applications Servers, and most current database software must be in place. Risks –Data population is not completed on schedule or worse, is inaccurate.

14. And remember… …or something like that! We’ll tackle that bridge when we come to it… You’ve just got to bite the elephant one at a time… It’s all about connecting the lines… Ask for the moon and you might get green cheese… Let’s not re-invent a dead horse… Change is inedible… You need to think outside the dots… Whatever floats your goat… Well…That’s it in a nut!