2. 2nd Annual NAUUG Meeting SUNYConnect Implementation Planning for a Consortium

3. SUNY’s Libraries 71 libraries on 64 campuses 18 million volumes - collections ranging from 6,000 to 3 million 1,800 staff combined Serving nearly 400,000 students

5. Vision for SUNYConnect LMS Consortium-based functionality –Union Catalog –Universal borrowing capabilities –Ability to share authority files Shared operations and funding Local control of library data within a shared environment

6. Antecedents Building on other SUNY joint efforts 40 campus Library Automation Implementation Program (LAIP) Joint database selection and central subsidy

7. SUNY-Wide Effort Policy group –SUNYConnect Advisory Council System Administration –Office of Library and Information Services (OLIS) Library Community –SUNY campuses –SUNY Librarians Association

8. Financial Plan Initial program costs –University-wide allocations –Capital money –One time campus buy-in fee Ongoing costs –Annual campus flat fee –Annual campus fee based on size

9. Milestones January 1999 - RFP released October 1999 - announcement of recommendation for Aleph 500 system October 2000 - final approval of SUNY/Ex Libris contract October 2000 - implementations begin February 2001 - Fredonia live!

10. Components of LMS Project Campus migrations –Pilot project –Requirements for participation –Development of SUNY-wide schedule Consortium requirements –Server site hardware configuration –Planning for union catalog and universal borrowing components

11. Pilot Project Plan Begin campus migrations with six sites while evaluating –System support and technical expertise –Network bandwidth and performance –Security, i.e., system, application, networking –Functional testing

12. Server Sites Multi-campus server configuration Level of technical skills needed –Aleph, Unix, Oracle Staff support requirements Networking considerations Union catalog

13. SUNYConnect LMS Current Server Sites multi-campus single campus Oswego Buffalo Binghamton Stony Brook

14. Union Catalog Develop merged view of bibliographic database from local campus catalogs Design Web PAC Determine amount of holdings information Future considerations

15. Universal Borrowing State-wide borrowing guidelines Patron data at union catalog level Borrowing models Patron empowerment features and authentication/authorization Document delivery guidelines

16. Moving Forward 50 plus SUNY campus migrations –focus on regional implementations Identify additional multi-campus server site(s) Anticipated timeframe through 2004

17. Communication Strategies Campuses, Ex Libris, and OLIS Electronic mailing lists Conference calls SUNYConnect Web page –http://www.sunyconnect.suny.edu Documentation

18. Building on Pilots’ Experience Roles and responsibilities –System librarians –System administrators SUNY customized implementation process ‘Train the trainer’ curriculum

19. Evolving Process Expectations for staff resources –Libraries –Server sites –Ex Libris –Office of Library and Information Services SUNY-wide standards Server hardware needs

20. For More Information http://www.sunyconnect.suny.edu/ Thank you! Maureen Zajkowski zajkowma@sysadm.suny.edu 518-443-5587