1. Risk Management Digital AV Media Damage Prevention and Repair

2. © University of Southampton, IT Innovation- 2 -www.david-preservation.eu Business Process Risk Management Risk frameworkBusiness process simulation

3. © University of Southampton, IT Innovation- 3 -www.david-preservation.eu Why risk management? Preservation workflows can be large and complex Too many variables and options to consider simultaneously Risk information typically in experts heads Improve cost-benefit Identifying and understanding key vulnerabilities Targeting investments Move away from “firefighting” Organisations may spend more time dealing with issues rather than preventing the issues from occurring in the first place

4. © University of Southampton, IT Innovation- 4 -www.david-preservation.eu Best practice process PLAN DO CHECK ACT

5. © University of Southampton, IT Innovation- 5 -www.david-preservation.eu Planning Build workflows Capture risk information Simulate scenarios Make decisions PLAN DO CHECK ACT

6. © University of Southampton, IT Innovation- 6 -www.david-preservation.eu Execution Execute business processes Orchestrate services Record execution metadata PLAN DO CHECK ACT

7. © University of Southampton, IT Innovation- 7 -www.david-preservation.eu Monitoring Preservation meta-data Process analytics Calibrate simulation Trigger live alerts PLAN DO CHECK ACT

8. © University of Southampton, IT Innovation- 8 -www.david-preservation.eu Act Adapt workflows Improve processes Manage risks Configure risk alerts PLAN DO CHECK ACT

9. © University of Southampton, IT Innovation- 9 -www.david-preservation.eu Real-life example from DAVID ORF MXF Repair workflow

10. © University of Southampton, IT Innovation- 10 -www.david-preservation.eu Planning & risk specification Risk: Wrong file selected Risk: Retrieve fails Risk: Overload Risk: Wrong assessment Likelihood? Impact? Cost?

11. © University of Southampton, IT Innovation- 11 -www.david-preservation.eu Software tools

12. © University of Southampton, IT Innovation- 12 -www.david-preservation.eu Software tools Workflow (BPMN) Risks, probabilities, cost Rate of files, … Workflow (BPMN) Risks, probabilities, cost Rate of files, … Results, e.g., Risk occurrences Time and cost for dealing with risk Tasks most affected by risk Results, e.g., Risk occurrences Time and cost for dealing with risk Tasks most affected by risk

13. © University of Southampton, IT Innovation- 13 -www.david-preservation.eu Simulation results

14. © University of Southampton, IT Innovation- 14 -www.david-preservation.eu Why risk management? Reduce costs Optimise workflows Reduce likelihood or impact of risks Proactive management (rather than reactive firefighting) Justification of expenses on technology and controls Cost of risks occurring vs cost of preventing risks Support process improvement Simulating different “what if” scenarios Support tools for best practices Based on existing standards

15. © University of Southampton, IT Innovation- 15 -www.david-preservation.eu Disclaimer This presentation reflects only the author’s views and the European Union is not liable for any use that may be made of the information contained therein.