1. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-1 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary CREATING DATABASE TABLES Microsoft Access 2007 – Level 1 Chapter 1

2. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-2 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Performance Objectives Open and close database objects Organize data into tables Determine fields and assign data types in a table Create and save a table Enter data into a database table Open and print a database table Add and delete records in a database table

3. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-3 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Features of Databases Manage business information such as –Customer names, addresses, phone numbers –Products information –Services performed for clients Organize, store, maintain, retrieve, sort, and print all or selected data Databases contain objects related to data –Data stored in table objects –Other objects: forms, queries, reports

4. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-4 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Opening Access Click Only one database can be open at a time

5. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-5 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Creating / Opening a Database Click to create a new database Click to open a database used recently Click to create a new database from a template

6. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-6 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Creating a Database …/2 A new database … Click Give it a name Click Database will open with an open, blank table

7. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-7 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Microsoft Access Screen Title Bar Message Bar Navigation pane Tables, Queries, Forms, Reports Work Area can hold more than one object Quick Access Toolbar Status Bar Ribbon

8. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-8 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Opening and Closing DB Objects Double-click to open any object in the Navigation area into the Work area Click X to Close the object

9. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-9 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Organizing Data S. Smith field S. Smith100 Main field 10040 field 100 West field records database table Organize data in related tables since Access is a relational database 60611 10040 New York Chicago database table

10. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-10 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Determining Fields Determine how you plan to use the data, based on current / future needs Determine field names and types –unique name for each field –name should describe field contents –each may contain up to 64 characters –may contain letters, numbers, spaces, and most symbols –cannot begin with a space Decide on the tables to hold each set of fields, while eliminating or minimizing duplication

11. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-11 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Assigning Data Types Text Memo Number Currency Date/Time AutoNumber Yes/No OLE Object Hyperlink Lookup Wizard Assign a data type and size to each field to control data entry and display

12. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-12 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Creating a Table A new database … An existing database … Click Fields, types, and sizes must be defined Blank table provided

13. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-13 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Creating a Table …/2 Datasheet View shows fields in the table; used for entering data Design View shows the table structure; used to show field names, types, sizes, etc. Click and type name to add a field Click to switch views quickly (toggle)

14. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-14 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Changing the Field Size Click to change field size for desired field

15. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-15 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Saving a Table Save button OR Office button, Save Type a nameClick Ctrl + S OR

16. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-16 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Entering Data in a Table Type data for each record Press Tab to move from field to field, Shift + Tab to move to the previous field Notice description in Status bar is same as Description in the table structure Record number and record count in Navigation bar Table in Datasheet view

17. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-17 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Entering Data in a Table…/2 Example of how database table appears after records are entered

18. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-18 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Printing a Table …/1 Quick Print button Office, Print Quick Print sends directly to the default printer OR

19. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-19 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Printing a Table …/2 Office, Print Print opens Print dialog box to change printer, number of copies, etc.

20. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-20 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Print Dialog Box OR Office, Print, PrintCtrl + P Choose printer, Number of copies, Page range

21. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-21 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Previewing a Table Print Preview button Office, Print Print Preview shows how printed page(s) will look before printing OR

22. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-22 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Changing Page Layout Change margins Orientation Paper size Changes not saved with table Open Page Setup dialog box

23. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-23 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Changing Page Layout …/2 Change margins Orientation Paper size Changes not saved with table Page Setup dialog box

24. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-24 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Changing Field Width Double-click column boundary to adjust width to longest entry

25. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-25 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Adding a Record to a Table New Record button in the Navigation bar Type data into the appropriate fields OR Ctrl + + Home tab, New OR OR Tab past last record

26. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-26 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Deleting a Record in a Table Click the Delete Record button OR Press Delete key Select the record and Read carefully and click Yes Click on the record and

27. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-27 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary How do you create a new Access database? Click Give it a name Click Features Summary

28. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-28 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary How do you save a table structure? Quick Access Save button OR Office, Save Ctrl + S OR Features Summary

29. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-29 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary How do you close a table? Click X to Close the table Features Summary

30. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-30 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary What must you determine before creating a table? How you plan to use the data, based on current / future needs Fields necessary: Field names, types, and sizes Which tables will hold each set of fields, while eliminating or minimizing duplication Features Summary

31. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-31 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary How do you display the Print dialog box? OR Office, Print, Print Ctrl + P Features Summary

32. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-32 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary How do you change the margins before printing a table? Change margins Features Summary

33. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-33 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary How do you display the Page Setup dialog box? Open Page Setup dialog box Features Summary

34. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-34 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary How do you add a record to a table? New Record button in Navigation bar OR Ctrl + + OR Home tab, New OR Tab past last record Features Summary

35. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-35 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary How do you delete a record from a table? Delete Record button OR Select the record and press the Delete key Select the record and click Features Summary

36. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-36 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary How do you switch to Design view? Home tab, View (toggle) Features Summary

37. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-37 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary How do you switch to Datasheet view? Home tab, View (toggle) Features Summary

38. Copyright 2007, Paradigm Publishing Inc. ACCESS 2007 Chapter 1 BACKNEXTEND 1-38 LINKS TO OBJECTIVES Create and Open a Database Create and Open a Database Open and Close Database Objects Open and Close Database Objects Organize Data into Tables Organize Data into Tables Determine Fields Assign Data Types Create and Saving a Table Create and Saving a Table Enter Data in a Table Enter Data in a Table Print a Table Add and Delete Records Add and Delete Records Features Summary Coming Next CREATING RELATIONSHIPS BETWEEN DATABASE TABLES Chapter 2