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Leading Effective Meetings Paul Mogren and Donna Ziegenfuss Marriott Library.

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Presentation on theme: "Leading Effective Meetings Paul Mogren and Donna Ziegenfuss Marriott Library."— Presentation transcript:

1 Leading Effective Meetings Paul Mogren and Donna Ziegenfuss Marriott Library

2 What is an Effective Meeting? First let’s hear about your meeting experiences … –Good? –Bad?

3 Just a Little Out of Control? Everyone is Talking At Once? What’s the Purpose Here? Feel a little woozy After 2 hours?

4 Agenda Discuss creating a good climate for effective meetings by: –Preparing in Advance –Starting the Meeting on Time –Keeping the Meeting On Track –Wrapping Up the Meeting, and –Following Up after the Meeting Meeting Planning Application

5 Preparing for a Meeting Be clear on the purpose of the meeting Plan for no more than 90 minutes Compose an agenda and distribute before the meeting Consider structure and Robert’s Rules – ex. will you need a quorum? Review action items from last meeting and assign roles if necessary for new meeting

6 Starting the Meeting Welcome people as they arrive Start on time and be assertive about the process Clarify strategies for discussion (pro-con list, time limit debate, consensus vs. vote etc.) Take time for housekeeping, find a minute recorder Review agenda, revisit last meeting minutes –Status report on action items?

7 Keep the Meeting on Track Be a good listener, and facilitate don’t dictate React calmly to whatever arises Encourage participation from all Ok to disagree and debate, just keep it on track Develop a “parking lot list” for items that come up to discuss at a later time

8 Wrapping Up the Meeting Summarize the discussion to wrap up Develop a list of action items to continue the work of meeting Adjourn early if done but definitely end on time

9 Follow Up After the Meeting Evaluate the meeting –What went well and what did not, what was accomplished –What did you learn, how did you contribute and what do you do next Follow up on action items and offer support for those working on the items Follow up with those who did not participate and find out why, or how you could solicit their participation in the future

10 Meeting Planning Activity Campus-Wide Committee –General Ed reform; learning assessment, distance learning Senate Sub-Committee – –Policy recommendation, program creation, technology implementation, Departmental Meeting – –Personnel appointment or RPT, curriculum revision, budget meeting

11 References & Resources Bad Meeting Images (top left to bottom right) http://www.fotopedia.com/items/flickr-3495110670http://www.fotopedia.com/items/flickr-3495110670, http://www.flickr.com/photos/amandawoodward/405891143/sizes/z/in/photostream/, http://www.flickr.com/photos/choconancy/2629170512/sizes/o/in/photostream/, http://happyweeble.blogspot.com/2005_03_01_archive.html http://www.flickr.com/photos/amandawoodward/405891143/sizes/z/in/photostream/ http://www.flickr.com/photos/choconancy/2629170512/sizes/o/in/photostream/ http://happyweeble.blogspot.com/2005_03_01_archive.html Effective Meeting Workshop Library Guide contains links to resources used to design this workshopLibrary Guide


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