1. Recordkeeping (Effective 2002)

2. OSHA recordkeeping requirements  Require employers to record and report work-related: FatalitiesFatalities InjuriesInjuries IllnessesIllnesses  Applies to most private sector employers 1a

3. OSHA recordkeeping requirements  Exemptions Small employers (10 or fewer employees)Small employers (10 or fewer employees) Employers in low hazard industriesEmployers in low hazard industries  Establishment  Injury or illness 1b

4. Recordkeeping terms  First aid  Medical treatment  Restricted work  Routine functions 2a

5. Recordkeeping forms  OSHA Form 300 — Log or work- related injuries and illnesses  OSHA Form 301 — Injury and illness incident report 3a

6.  OSHA Form 300-A — Summary of work-related injuries and illnesses 3b Recordkeeping forms

7. OSHA 300 Log  Classifies injuries / illnesses  Notes the extent and severity  Records specific details  Updated within 7 days 4a

8. OSHA 300 Log includes  When  Employee name  Job title  Where  Injury/illness description  Number of days transferred, restricted, away 4b

9. OSHA 300-A Summary  Includes annual totals of: Number of casesNumber of cases Number of daysNumber of days Injury and illness typesInjury and illness types 5a

10. OSHA 300-A Summary  Posted February 1 until April 30 5b

11. OSHA 301 Incident Report  Records additional information on: How injury or illness occurredHow injury or illness occurred Objects or substances involvedObjects or substances involved Nature of the injuryNature of the injury 6a

12. OSHA 301 Incident Report  Information entered within 7 days  Employers may use equivalent form 6b

13. Location of records  Separate OSHA 300 Log for each establishment  Records can be kept at central location 7a

14. Retention of records  Forms saved for 5 years 7b

15. Maintenance of OSHA 300 Log  Updated to reflect changes in cases during 5-year retention period 7c

16. Recordkeeping decisions  Employee vs. other workers on site  Work-relatedness  Recordable  Extent or outcome 8a

17. Recording criteria  Employers record cases that result in: DeathDeath Loss of consciousnessLoss of consciousness Days away from workDays away from work 9a

18. Recording criteria  Employers record cases that result in: Restricted work activity or job transferRestricted work activity or job transfer Medical treatment beyond first aidMedical treatment beyond first aid 9b

19. Recording criteria  Employers also record significant cases: Work-related cases diagnosed by a physician:Work-related cases diagnosed by a physician: –Cancer –Chronic irreversible disease –Fracture –Punctured eardrum 9c

20. Recording criteria  Employers additional cases: Contaminated needlestick/sharps injuryContaminated needlestick/sharps injury Medical removal under OSHA health standardMedical removal under OSHA health standard Hearing lossHearing loss Tuberculosis infectionTuberculosis infection 9d

21. Decision-making process  Did employee experience injury/ illness?  Is it work-related?  Is it a new case?  Does it meet recording criteria? If yes, injury/illness is recordableIf yes, injury/illness is recordable 9e

22. Recordable injury/ illness  Recording does not imply: Management was at faultManagement was at fault Worker was at faultWorker was at fault An OSHA violation occurredAn OSHA violation occurred Injury/illness is compensableInjury/illness is compensable 9f

23. Extent or outcome  Cases classified into categories: FatalitiesFatalities Days away from workDays away from work Restricted work or transfer to another jobRestricted work or transfer to another job Medical treatment beyond first aidMedical treatment beyond first aid 10a

24. Employee involvement  Informed of how to report injuries and illnesses to the employer  Provided limited access to records 11a

25. Employee privacy  For certain types of injuries/ illnesses, the employer may: Omit employee's nameOmit employee's name Limit description of sensitive injuries/ illnessesLimit description of sensitive injuries/ illnesses Limit access to OSHA 301 Incident ReportLimit access to OSHA 301 Incident Report 12a

26. Reporting obligations  BLS Annual Survey: Occurrence and extent of injuries/ illnessesOccurrence and extent of injuries/ illnesses  BLS Annual Survey participants: Employers who regularly maintain recordsEmployers who regularly maintain records Regularly exempt employersRegularly exempt employers 13a

27. Reporting obligations  All employers must report to OSHA: FatalityFatality In-patient hospitalization of 3 or more employeesIn-patient hospitalization of 3 or more employees 13b

28. Reporting obligations  Within 8 hours employers report: Establishment nameEstablishment name Location of incidentLocation of incident Time of incidentTime of incident 13c

29. Reporting obligations  Within 8 hours employers report: Number of fatalitiesNumber of fatalities Number of hospitalized employeesNumber of hospitalized employees Names of injured employeesNames of injured employees 13d

30. Reporting obligations  Within 8 hours employers report: Contact person and phone numberContact person and phone number Description of incidentDescription of incident 13e

31. Employee access to medical and exposure records  Employees exposed to: Toxic substancesToxic substances Harmful physical agentsHarmful physical agents 14a

32. Employee access to medical and exposure records  Right to examine and copy: Exposure recordsExposure records Medical recordsMedical records 14b