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Introduction to Training Delivered By: Julie Condit and Aris Gempesaw.

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Presentation on theme: "Introduction to Training Delivered By: Julie Condit and Aris Gempesaw."— Presentation transcript:

1 Introduction to Training Delivered By: Julie Condit and Aris Gempesaw

2  Welcome and Introductions  Report Uses  About the Reports, what you need to know  Demonstration  Creating, Running and Interpreting Reports  Setting Subscriptions  Wrap-up  Q&A Need Help? Visit our website at: http://f2.washington.edu/fm/ps/tools-for-reconciling/financial-reports Questions? email : pdreport@uw.edu

3  Replace RIP/Non-RIP Invoice notifications by 12/31/2011  Track Payments and Resolve Issues  Aid in Budget Reconciliation  Assure appropriate use of resources  Manage Compliance Issues  High risk transactions Need Help? Visit our website at: http://f2.washington.edu/fm/ps/tools-for-reconciling/financial-reports Questions? email : pdreport@uw.edu

4 Need Help? Visit our website at: f2.washington.edu/xxxxxxxx OR email pdreport@uw.edu  Draws data from the PAS Data Warehouse and JP Morgan Chase  PAS: updated daily, as current as prior day  PaymentNet: updated monthly, after ProCard payment is made

5  Relies on Open Access Policy  Anyone with an individual NetID can gain access  Shared NetIDs will not work  Conforms to Records Retention Guidelines  No need to print duplicate copies of invoices  (except for manual invoices)  ProCard reports do not replace required documentation Need Help? Visit our website at: http://f2.washington.edu/fm/ps/tools-for-reconciling/financial-reports Questions? email : pdreport@uw.edu

6  Organization Codes are needed to run reports  Drill through capabilities exist to see granular details  Printing and extracting are possible, though not necessary  Reports contain a single column sort feature  Subscriptions allow reports to be emailed automatically Need Help? Visit our website at: http://f2.washington.edu/fm/ps/tools-for-reconciling/financial-reports Questions? email : pdreport@uw.edu

7 Need Help? Visit our website at: f2.washington.edu/xxxxxxxx OR email pdreport@uw.edu Details View List View

8 Need Help? Visit our website at: f2.washington.edu/xxxxxxxx OR email pdreport@uw.edu Report Name: Click hyperlink to build a report Description: Explains what the report will provide Subscriptions: Manage report delivery

9 All reports are run by Organization Code All fields must be filled in Major area, Department and Date Range define the amount of data provided Need Help? Visit our website at: f2.washington.edu/xxxxxxxx OR email pdreport@uw.edu Click “View Report” to see report details

10 Need Help? Visit our website at: f2.washington.edu/xxxxxxxx OR email pdreport@uw.edu Navigate to reports homepage, or folder using the “Breadcrumbs” Export or Print (Optional) Navigate to other pages

11 Need Help? Visit our website at: f2.washington.edu/xxxxxxxx OR email pdreport@uw.edu Links provide additional details, or open email program A “+” sign indicates the section is expandable Executive summary explains what report provides

12 Need Help? Visit our website at: f2.washington.edu/xxxxxxxx OR email pdreport@uw.edu Displays the date the data was last updated in the Data Warehouse The report will always show which Sub- Organizations, or other details, were included

13  Use the following browsers  Internet Explorer  Mozilla Firefox  IMPORTANT! Google Chrome will not work! Need Help? Visit our website at: f2.washington.edu/xxxxxxxx OR email pdreport@uw.edu

14 Accounts Payable, ProCard, Corporate Travel Account

15 Need Help? Visit our website at: f2.washington.edu/xxxxxxxx OR email pdreport@uw.edu Drop down box appears when working in Internet Explorer only

16 Need Help? Visit our website at: f2.washington.edu/xxxxxxxx OR email pdreport@uw.edu Subscription for this report Remove the checkmark


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