1. > 1 APA format Faculty of Health Alan Grace

2. > 2 Overview  What is APA format?  What is the Publication manual?  How can I set out my work in APA format  Indents (first line, hanging, paragraph indent), breaks  What about references?  The Format painter  Styles  Graphs and Tables

3. > 3 What is APA format?  You are required to present your assignments in APA format  The current edition is the 5 th Edition  APA refers to the American Psychological Association  Refer to the Publication Manual for detailed information (see next page)

4. > 4 What is the Publication manual?  The Publication Manual refers to: Publication Manual of the American Psychological Association 5th ed. Washington, DC : American Psychological Association, 2001. Held at: Akoranga - DESK COPY - D 808.06615 PUB Held at: Akoranga - DESK COPY 3 DAY LOAN - DL 808.06615 PUB Held at: Wellesley - NON FICTION BOOK - 808.06615 PUB Held at: Wellesley - DESK COPY - D 808.06615 PUB  Note that one copy at Akoranga is available for three day loan

5. > 5 How can I set out my work in APA format  Read the Publication manual!  For references, come to the EndNote (EN1) class

6. > 6 Indents (first line, hanging, paragraph indent)  For the first line of a paragraph, the tab key may be sufficient (ask your lecturer) to indent the line  Otherwise click on Format, then Paragraph  Under Special, choose the type of indent (First line or Hanging)  Note: a hanging indent has all lines in a paragraph indented except the first line  To indent every line of a paragraph, use the indent icon -see bottom right in diagram: Indent icon (indents all lines of a paragraph) on right:

7. > 7 Breaks (Page, Paragraph, Line)  To insert a page break (start a new page from where you are) Press Ctrl+Enter  To break a line (insert a line break where you are) Press Shift+Enter  To start a new paragraph just press Enter

8. > 8 What about references?  References in APA format (5 th edition) require a hanging indent  Perhaps use EndNote to do your reference list!  Remember: you can get EndNote for free for use at home!  The latest version of EndNote is version 7  APA 5 th is only one of 1011 formats available in EndNote 7 (739 formats in EndNote 6)  See the EndNote presentation (and EN1 class) for more information

9. > 9 The Format painter  The format painter is the icon in the shape of a paintbrush (many students confuse this with “paste”)  You use the Format painter when you want the appearance of one paragraph to be transferred to another paragraph  Most formats affecting the whole paragraph will transfer (font/size, indents, centring, underline, bold, italics)  First click on the paragraph already with the required appearance  Double click on the Format Painter  Click on another paragraph and its appearance will change!  Repeat this process for any other paragraphs (or highlight the paragraphs)  Press Esc or click on the Format Painter again to cancel the format painter

10. > 10 Styles  You can also use styles to automatically set up the appearance of a paragraph (including Headings)  Come to the WP2 class to find out how (time permitting)  Shortcut keys to modify headings: Ctrl+Alt+1Heading 1 Ctrl+Alt+2Heading 2 Ctrl+Alt+3Heading 3  To change the appearance of your headings (so that they appear as the appropriate Levels) Click on Format, Style, then Modify (and Apply) each heading  You can modify any Style!

11. > 11 Graphs and Tables  Where does the heading go on a graph?  Where does the legend (key) go on a graph?  Where does the heading go on a table?  How many lines should you have in a table?

12. > 12 This is the End!  This presentation will play again until you press the ESC key on the top right of the keyboard!  Look on Alan’s web pages under the red Course menu for more information (choose Research/APA) Good luck with your computing!