1. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 10 Managing Workbooks and Analyzing Data

2. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall2 Objectives Create and Save a Workbook from an Existing Workbook Navigate a Workbook and Rename Worksheets Enter Dates, Clear Contents, and Clear Formats Move, Copy, and Paste Cell Contents Edit and Format Multiple Worksheets at the Same Time

3. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall3 Objectives Create a Summary Sheet Format and Print Multiple Worksheets in a Workbook Design a Worksheet for What-If Analysis Perform What-If Analysis Compare Data with a Line Chart

4. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall4 Create and Save a Workbook from an Existing Workbook Workbooks can contain multiple worksheets. The default is three. Worksheets: –can be grouped to enter data into multiple worksheets simultaneously –can copy and paste information from one worksheet to another –can be named and color coded to aid in locating detailed information

5. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall5 Navigate a Workbook and Rename Worksheets You can navigate among worksheets by clicking the sheet tabs. –Sheet tabs identify each worksheet. –You can use the sheet tab scrolling buttons to move sheet tabs into and out of view.

6. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall6 Navigate a Workbook and Rename Worksheets

7. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall7 Dates represent a type of value. –Excel assigns a serial value (a number) to each date. –Excel treats dates like any other numbers. Enter Dates, Clear Contents, and Clear Formats

8. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall8 Enter Dates, Clear Contents, and Clear Formats

9. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall9 Enter Dates, Clear Contents, and Clear Formats Each cell may have one or more formats applied. Clearing cells: –can clear the contents, the formatting, or both –allows you to clear the contents, which deletes the value or formula, but does not clear the formatting

10. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall10 Move, Copy, and Paste Cell Contents Data from individual cells and groups of cells can be copied to other cells: –in the same worksheet –to other sheets in the same workbook –to sheets in another workbook Data can also be moved from one place to another.

11. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall11 Move, Copy, and Paste Cell Contents

12. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall12 Move, Copy, and Paste Cell Contents

13. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall13 You can enter or edit data on several worksheets at the same time. –You can select or group multiple worksheets. –Use the Ctrl button to select multiple sheets –Data you enter or edit on the active sheet is reflected in all the selected sheets. Wrap—normally text that exceeds a cell’s boundaries gets hidden. Edit and Format Multiple Worksheets at the Same Time

14. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall14 Edit and Format Multiple Worksheets at the Same Time

15. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall15 Edit and Format Multiple Worksheets at the Same Time

16. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall16 Edit and Format Multiple Worksheets at the Same Time Formulas: –are equations that perform calculations on values –start with an equal sign (=) Operators are symbols that specify the type of calculation to perform.

17. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall17 Edit and Format Multiple Worksheets at the Same Time

18. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall18 Create a Summary Sheet Summary Worksheets: –display and summarize totals from related worksheets Detail Worksheets: –sometimes referred to as related worksheets –display details of the information that affect the totals shown on the summary worksheet

19. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall19 Create a Summary Sheet

20. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall20 Create a Summary Sheet

21. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall21 Format and Print Multiple Worksheets in a Workbook Each worksheet within a workbook can have same or different formatting. –You can apply different headers or footers, to any selected sheet. –When using the same header or footer, all sheets can be selected and common formatting applied to all.

22. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall22 Format and Print Multiple Worksheets in a Workbook

23. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall23 Design a Worksheet for What-If Analysis What-if analysis: –Excel will automatically recalculate the result of a formula, when changes are made. –You can change cell values referenced in a formula to see what would happen with different values.

24. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall24 Design a Worksheet for What-If Analysis

25. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall25 Design a Worksheet for What-If Analysis Order of operations: 1.Expressions that are placed within parentheses are processed first. 2. Exponentiation, if present, is performed next. 3. Multiplication and division are performed before addition and subtraction. Consecutive operators with the same level of precedence are calculated from left to right.

26. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall26 Design a Worksheet for What-If Analysis Use parentheses to specify the order in which operations should occur. Example: A formula to average three test scores of 100, 50, and 90 is =(100+50+90)/3. –The three values are added, then the result is divided by 3 to get a correct average of 80. –If the formula is =100+50+90/3, the result would be 180, because Excel would first divide 90 by 3 and then add 100+50+30.

27. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall27 Design a Worksheet for What-If Analysis

28. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall28 Perform a What-If Analysis Formulas depend on values in a cell; change the value in a cell to see the effect it will have. If you don’t want to copy the formula; Copy the value computed by the formula and paste it into another part of the worksheet, where it can be compared and charted.

29. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall29 Perform a What-If Analysis Use Paste Special to paste the calculated values, which result from the calculation of formulas into other cells, along with the formatting applied to the copied cells.

30. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall30 Perform a What-If Analysis

31. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall31 Compare Data with a Line Chart A line chart displays trends over time. –Time is displayed along the bottom axis. –Data point values are connected with a line. –To compare more than one set of values, each group is connected by a different line.

32. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall32 Compare Data with a Line Chart

33. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall33 Compare Data with a Line Chart

34. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall34 Compare Data with a Line Chart

35. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall35 Covered Objectives Create and Save a Workbook from an Existing Workbook Navigate a Workbook and Rename Worksheets Enter Dates, Clear Contents, and Clear Formats Move, Copy, and Paste Cell Contents Edit and Format Multiple Worksheets at the Same Time

36. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall36 Covered Objectives Create a Summary Sheet Format and Print Multiple Worksheets in a Workbook Design a Worksheet for What-If Analysis Perform What-If Analysis Compare Data with a Line Chart