1. STATE RECORDS ACT 2000 and State Records Principles and Standards 2002 (regulations) Department of Health

2. The need for a new act Key features Implications for Health Record Keeping Plans Where to from here Department of Health

3. The need for a new Act Problems with Library Board Act Royal Commission into WA Inc. Commission on Government Department of Health

4. Key features of the Act Definition of a “record” -similar to FOI Act State Records Commission -Auditor General, FOI Cmr -Ombudsman,One other Offences….. $10 000 Department of Health

5. Key features of the Act 6 Standards -Government RK must use AS15489 -must have RKP -must appraise records -restricted access archives -compulsory transfer -outsourcing Department of Health

6. Key features of the Act 6 Principles: [RKP must include these] -Proper and adequate records -Policies & procedures -Language control -Preservation (disaster recovery) -Retention & disposal -compliance(induction, training, AR) Record Keeping Plans Offences Department of Health

7. What will the new Act mean for Health? RKP for Royal St Offices RKP’s for Health Services Implementation & ongoing Mgt Review of RKP Department of Health

8. Record Keeping Plans More than a plan….. In reality they are an ongoing program software thesaurus managing records continuum changing corporate culture Department of Health

9. The RKP will set out: what records are created & how managed MUST comply with Principles & Standards identify State Archives retention periods security systems Department of Health

10. Time frames: 6 months for new agencies 2 years for existing (deadline 6 March 2004) SW Health & Country Health (drafts RKP’s already submitted) Department of Health

11. Where to from here? Principal Information Officer Develop RKP for Royal St, consisting of…. Corporate thesaurus Corporate Retention & Disposal authority Disaster / business continuity plan Global policies Department of Health

12. Where to from here? RKP’s for Health Services Records Managers/contractors Information System Support Not short term projects Department of Health

13. Questions? Department of Health