1. 1 Principals’ Meeting January 8, 2008 Business Division

2. 2 Local School Accounting Department Use of Funds Update

3. 3 Fund and Fund Uses Two Major Categories of Local School Funds  Public  Non-Public

4. 4 Public Funds  Student Class Fees (Science Lab, Business Ed, FACS, etc.)  Athletic and Other School Event Revenues  Fund-Raising Events Designated for School Operations  Partners in Education Donations  Legislative Grants  All Vending Machine Monies  Gate Receipts, Concessions, and Parking

5. 5 Non-Public Funds  Organized Student Groups’ Funds (French Club, Junior Civitan Club, National Honor Society, SECME, etc.)  Booster Clubs’ Funds (Football Booster, Band Booster, etc.)  PTA/PTO Funds

6. 6 Allowable Expenditures Public Funds Public Funds May be Used for:  Pictures for School Office  Flowers for School Office  Transportation to Events Related to a School Sponsored Activity (Track Meets, Field Trips, Scholar Bowls, etc.)

7. 7 Allowable Expenditures Public Funds (Continued)  Promoting Educational Excellence by Students, Faculty, Staff, and the Public (Honor Roll, Counselor of the Year, etc.)  Recognizing Students with Trophies, Plaques, Academic Banquets, and other Honors  Plaques and Other Awards for Significant Academic Achievement or Significant Contribution to the School (Blue Ribbon Awards, Teacher of the Year, etc.)

8. 8 Unallowable Expenditures Public Funds Public Funds May Not be Used for:  Gift Items for Staff  Flowers for Staff and/or Families  T-Shirts and Other Apparel for Staff (Including Athletic Staff)  Staff Holiday Parties / Christmas Gifts  Christmas Cards, Calendars, CD’s, Ornaments, etc.

9. 9 Unallowable Expenditures Public Funds (Continues)  Coffee and Cups for Employees  Donations to Various Organizations  Scholarships for Students  Dues to Private Clubs (Rotary, Kiwanis, etc.)  Food Items or Supplies for Adults  Gifts of Flowers, Cards, Food, or Other Items  Expenses for Employee Spouses (Travel, Game Meals, etc.)

10. 10 Allowable Food Purchases Public Funds and Non-Public Funds May be Used for:  Pre-Game Meals for Athletic Participants and Coaches Out of Athletic Receipts (Principals and Parents Not Included)  Refreshments Served at Classroom Parties for Students  Field Trips  Proms and Dances  Senior Meals

11. 11 Unallowable Food Purchases Public Funds May Not be Used for:  Staff Meetings  After-School Meetings  Food Items for Teachers (Birthday Cakes, Doughnuts, etc.)  Meals for Spouses  Candy  Alcoholic Beverages

12. 12 Legislative Grants Legislative Grant Money:  Public Funds  Must be Used for Educational Purposes to Support Instruction (Library Books, Classroom Materials, etc.)  Competitive Bid Law Applies  Maintain Records of Expenditures at Local Schools  Can Not Purchase Gift Cards (Cash Equivalents)

13. 13 Other Restrictions  Schools Can Not Borrow Money from or Loan Money to Anyone Including the PTA/PTO  Schools Can Not Purchase School Uniforms for Students (Per Attorney General Opinion 97-259)

14. 14 Additional Information Contacts Dinish P. Simpson, CFO dsimpson@mcpss.comdsimpson@mcpss.com or 221-4435 Lori Zirlott, Comptroller lzirlott@mcpss.comlzirlott@mcpss.com or 221-4490 Michael Hudson, Internal Auditor mhudson1@mcpss.commhudson1@mcpss.com or 221-4426 Local School Accounting Web Page mcpss.com

15. 15 Additional Information Contacts (Continued) Martha Peek, Interim Deputy Superintendent mpeek@mcpss.commpeek@mcpss.com or 221-4159 Dr. Lynda Carroll, Assistant Superintendent lcarroll@mcpss.comlcarroll@mcpss.com or 221-4159 Karen Mohr, Assistant Superintendent kmorh@mcpss.comkmorh@mcpss.com or 221-4159 Phaedra Fox, Assistant Superintendent pfox@mcpss.compfox@mcpss.com or 221-4159 Fred Marshall, Assistant Superintendent fmarshal@mcpss.comfmarshal@mcpss.com or 221-4159