1. Data Resources for Student Affairs Professionals May 15, 2012

2. Presented by Carol Livingstone Associate Provost for Management Information 333-3551 dmi@illinois.edu

3. To better manage your program To know what others know about your program To respond to inquiries – campus- wide and local To avoid reinventing the wheel Why be data-savvy?

4. Walk through some of the Management Information web sites & other sites Understand the value of the data for the management of your program Our Goals for Today

5. Set a bookmark today: http://www.dmi.illinois.edu

6. Departments and Executive Officers Department addresses & phones Staff directories Department URLs Executive officers and other roles in each department

7. Departments and Executive Officers – Staff Roles Executive officer Business manager Academic advisor Academic & Staff HR Contacts Affirmative action & EEO officer …..

8. Student Enrollment Reports “Official 10-day” enrollments Final Statistical Abstract: campus totals, use for general information about campus. Enrollments by college, dept, program: degree, major, concentration, class, gender, race, citizenship, residency

9. Student Enrollment Reports Understanding demographic changes on campus or in a unit Planning for survey samples Grant proposals: institutional characteristics Typical uses

10. Campus Profile Budgets & expenditures FTE and headcount staff Student enrollment, qualifications, retention, graduation rates Course enrollments & IUs much, much more! Ten years of data summarized by department, college, and campus:

11. Campus Profile – some important metrics Budgets, expenditures, space by unit Faculty, staff FTE Student demographics Applications, Accepts, Enrollments Enrollment trends Degrees, Terms to degree

12. Campus Profile Types of Reports Available Standard Profile One unit per page Most commonly used items

13. Campus Profile Types of Reports Available Strategic Profile One unit per page Two sets of Metrics Campus-wide & Unit-specific Three kinds of Charts Dashboard, Campus-wide Chart, Unit-Specific Chart

14. Campus Profile Types of Reports Available Custom Reports -- You select: Units Items

15. Proposal Data System All proposals submitted from 1997 Title, PI, co-investigators $ Requested and $ awarded Select by unit, agency, investigator

16. Common Dataset A standard set of questions focused on the new undergraduate student experience Link to a website maintained by U of Florida with other school’s responses Extremely useful for benchmarking

17. Special Reports/Samples Special reports as needed e.g. Illinois Promise retention/graduation rates Survey services – random samples Simple or stratified Targeted Mailing lists (fees apply)

18. Databases outside of DMI Decision Support data warehouse Standard reports: Eddie Business Objects: drag & drop create reports Planning & Budgeting IPEDS: enrollments, degrees, faculty Campus databook: Retention, new student characteristics Underrepresented report – minorities & disabled students