1. Presented by: Catherine Susman susman@uoregon.edususman@uoregon.edu 2012 GOVERNOR’S MARKETPLACE Contracting with University of Oregon and Oregon University System

2. Unlike most public agencies OUS is not subject to most of ORS chapters 279, 279A, 279B and 279C ORS 351.060 & SB 242, grants the OUS general authority to create its own rules for purchasing & contracting Rules Governing Procurement for OUS

3. OUS has its own OARs for all 7 Institutions OUS institutions: -University of Oregon -Oregon State University -Portland State University -Southern Oregon University -Eastern Oregon University -Oregon Institute of Technology -Western Oregon University Rules Governing Procurement for OUS

4. Oregon Administrative Rules OAR 580 – Oregon University System - Division 60, Real Property, Facility, and Campus Planning - Division 61, OUS Procurement & Contracting Code - Division 62, Purchasing and Contracts for Personal or Professional Goods and Services - Division 63, Capital Construction and Contracting

5. It is the policy of all of the Oregon University System institutions, including University of Oregon, to provide the best possible opportunity for minority, women, and emerging small businesses to compete for and be awarded contracts. OUS MWESB POLICY

6. OUS has a decentralized purchasing environment Each department has the responsibility and authority to make their own purchases for goods and services Vendors must market directly with departments Decentralized Purchasing OUS has a decentralized purchasing environment Each department has the responsibility and authority to make their own purchases for goods and services Vendors must market directly with departments

7. Establishing Networks and Channels Each OUS Institution must develop an Outreach Plan New: UO Vendor Registration Portal: http://pcs.uoregon.edu/vendor-registration-portal Upcoming MWESB outreach events statewide in which UO is participating: May 10, 2012 – OAME Conference and Trade Show Participation in other regional and national events 3 rd UO Reverse Vendor Fair – February 2013 UO Capital Construction Lunch Presentations UO PCS Presentations OUTREACH

8. Locating Information OUS Business Opportunities: https://secure.ous.edu/bid/ https://secure.ous.edu/bid/ University of Oregon Websites UO Main Website: http://www.uoregon.edu/ UO PCS: http://pcs.uoregon.edu/ UO Campus Operations: http://facilities.uoregon.edu/

9. Procurement Methods and Procedures Dollar Value -Dollar value based on the sum of all payments during the life of the procurement/project. Best Value -Departments make selection based on lowest price, if other requirements are documented then decision is based on best value (i.e. warranty, product quality, training, shipping, etc.)

10. Competitive Procurement Direct Procurement of Goods and Services Applies when dollar value of the procurement does not exceed $25,000. Competition not required. Departments responsible for vendor selection and apply best value analysis. Vendors can market directly to campus departments.

11. Competitive Procurement Informal Procurement of Goods and Services Required when dollar value of the procurement is greater than $25,000, but not more than $100,000 3 quotes are required OUS posting May be advertised in other publications or trade journals

12. Competitive Procurement Formal Procurement of Goods and Services Required when dollar value of the procurement is greater than $100,000 Formal requirements document created – ITB or RFP OUS posting May be advertised in other publications or trade journals

13. Questions