1. Allie Brooks, Presenter Crowley’s Ridge Co-Op Intermediate Power Point Working with Views, Slide Layouts, Design Templates, Animations, and Transitions

2. Allie Brooks, Presenter Crowley’s Ridge Co-Op Beginning Power Point When you open Power Point, you must choose how to start your slideshow. To start a new slideshow, click blank presentation (not design template) and ok. When you open Power Point, you must choose how to start your slideshow. To start a new slideshow, click blank presentation (not design template) and ok.

3. Allie Brooks, Presenter Crowley’s Ridge Co-Op Power Point Views You can select the view by clicking the buttons just above the formatting toolbar and the bottom of the page (or going to View and view of your choice).

4. Allie Brooks, Presenter Crowley’s Ridge Co-Op Outline View Great for working with text editing and flow Great for working with text editing and flow

5. Allie Brooks, Presenter Crowley’s Ridge Co-Op Normal View Easiest way to add notes to a slide presentation, particularly for the presenter Easiest way to add notes to a slide presentation, particularly for the presenter

6. Allie Brooks, Presenter Crowley’s Ridge Co-Op Slide View I like to use this view when creating slides I like to use this view when creating slides

7. Allie Brooks, Presenter Crowley’s Ridge Co-Op Slide Sorter View Great for editing slide order. Just click and drag slides to different locations. Great for editing slide order. Just click and drag slides to different locations.

8. Allie Brooks, Presenter Crowley’s Ridge Co-Op Inserting a New Slide Click on New Slide on the toolbar and choose the layout of the slide. Click on New Slide on the toolbar and choose the layout of the slide. Or Click on Insert – New Slide from the Menu Bar. Or Click on Insert – New Slide from the Menu Bar.

9. Allie Brooks, Presenter Crowley’s Ridge Co-Op Choosing Slide Layouts (or different types of slides) Click on Format – Slide Layout (menu bar) and the Slide Layout box appears on the right hand side of the screen. (If you have already inserted a new slide, skip this step.) Click on Format – Slide Layout (menu bar) and the Slide Layout box appears on the right hand side of the screen. (If you have already inserted a new slide, skip this step.) Scroll through the choices on the right hand side. Think about what you would like to add on a particular slide, such as a table, chart, or picture. Left click on the one you need. Scroll through the choices on the right hand side. Think about what you would like to add on a particular slide, such as a table, chart, or picture. Left click on the one you need.

10. Allie Brooks, Presenter Crowley’s Ridge Co-Op Choosing a Slide Design Template Click on Format – Slide Design Click on Format – Slide Design Scroll through the choices on the right hand side. Click on the blue bar on the right hand side of the one you like. Answer if you would like to add to each slide (apply to all) or add to some (selected slides). Normally, you want apply to all. Scroll through the choices on the right hand side. Click on the blue bar on the right hand side of the one you like. Answer if you would like to add to each slide (apply to all) or add to some (selected slides). Normally, you want apply to all.

11. Allie Brooks, Presenter Crowley’s Ridge Co-Op Downloading a Template Minimize your Powerpoint Minimize your Powerpoint Open Internet Explorer and type http://office.microsoft.com/en- us/default.aspx in the address bar. Open Internet Explorer and type http://office.microsoft.com/en- us/default.aspx in the address bar. http://office.microsoft.com/en- us/default.aspx http://office.microsoft.com/en- us/default.aspx Click on the Templates tab and under the Browse Templates list find “Design Slides”. Click on the Templates tab and under the Browse Templates list find “Design Slides”.

12. Allie Brooks, Presenter Crowley’s Ridge Co-Op Downloading a Template Click on a template you like. Click Download Now. Click on a template you like. Click Download Now. Click Accept. Save to My Documents. Click to add the first slide. Click Accept. Save to My Documents. Click to add the first slide. Sometimes you must be agreeable and follow other directions. Sometimes you must be agreeable and follow other directions.

13. Allie Brooks, Presenter Crowley’s Ridge Co-Op Working with Color Schemes Working with Color Schemes If you would like to change the color… Click on Format – Slide Design. (If you have already done this, skip this step.) Click on Format – Slide Design. (If you have already done this, skip this step.) Under Slide Design, click on Color Schemes. Choose one of the color schemes already made, or click “Edit color scheme…” at the bottom of the schemes list, click the custom tab, and create your own. Once you have chosen your colors, click apply. Under Slide Design, click on Color Schemes. Choose one of the color schemes already made, or click “Edit color scheme…” at the bottom of the schemes list, click the custom tab, and create your own. Once you have chosen your colors, click apply.

14. Allie Brooks, Presenter Crowley’s Ridge Co-Op Adding Information After choosing the type of slide, begin adding your information. Information can be typed, copied, or entered as you would on any word-processing program. Caps, punctuation, and grammar will be added as normal. After choosing the type of slide, begin adding your information. Information can be typed, copied, or entered as you would on any word-processing program. Caps, punctuation, and grammar will be added as normal. Spell Check can be used by clicking on Tools- Spell Check on the menu bar. Spell Check can be used by clicking on Tools- Spell Check on the menu bar.

15. Allie Brooks, Presenter Crowley’s Ridge Co-Op Resizing a Text Box Select a text box by clicking on it with the mouse. A border with nine handles will appear around the text box. The four handles on the corners will resize the length and the width of the box at once while the handles on the sides will resize only in one direction. Click one of the handles and drag it with the mouse. Release the mouse button when it is the size you want it to be. Move the text box by clicking and dragging the thick, dotted border with the mouse.

16. Allie Brooks, Presenter Crowley’s Ridge Co-Op Formatting Text Boxes Formatting Text Boxes Change the background color or pattern Click on View – Toolbars – Drawing. Across the bottom of your screen, you should now see the Drawing toolbar. Click on View – Toolbars – Drawing. Across the bottom of your screen, you should now see the Drawing toolbar. By clicking on the black arrow by the Paint bucket, you can add a background color or pattern. Choose a solid color or click fill effects and choose a gradient, texture, or pattern and click ok. By clicking on the black arrow by the Paint bucket, you can add a background color or pattern. Choose a solid color or click fill effects and choose a gradient, texture, or pattern and click ok.

17. Allie Brooks, Presenter Crowley’s Ridge Co-Op Formatting Text Boxes, (contin.) Formatting Text Boxes, (contin.) Change the text color and add a border. You must first highlight the text. You must first highlight the text. Click on the arrow by the “A” and choose a color. Click on the arrow by the “A” and choose a color. Next, click on the row of horizontal lines. Choose a width you like. The dotted lines are another choice. Next, click on the row of horizontal lines. Choose a width you like. The dotted lines are another choice. Click on the paintbrush. Choose a color. Click on the paintbrush. Choose a color. Make sure you have clicked in the box you wish to CHANGE. Make sure you have clicked in the box you wish to CHANGE.

18. Allie Brooks, Presenter Crowley’s Ridge Co-Op Bulleted Lists Bulleted lists allow you to clearly display the main points of your presentation on slides. Bulleted lists allow you to clearly display the main points of your presentation on slides. The text boxes on slide layouts already include bulleted lists. Click the place holder on the slide to begin adding text and press the ENTER key to return to the next line and add a new bulleted item. The text boxes on slide layouts already include bulleted lists. Click the place holder on the slide to begin adding text and press the ENTER key to return to the next line and add a new bulleted item. To go to the next line without adding another bullet, hold down the SHIFT key while pressing ENTER. To go to the next line without adding another bullet, hold down the SHIFT key while pressing ENTER.

19. Allie Brooks, Presenter Crowley’s Ridge Co-Op Changing The Bullet Click Format – Bullets and Numbering on the Menu Bar Click on one of the seven choices on the bulleted or numbered tab. Then, click ok. Click on one of the seven choices on the bulleted or numbered tab. Then, click ok. Or… Click on the picture button (bottom right of the box), wait for the picture bullets to load, scroll through, and left click on the one you want. Click okay. To change the size and color, click on the size button and try different percentages until you find the one you want. Continue with the color button.

20. Allie Brooks, Presenter Crowley’s Ridge Co-Op Adding Pictures Adding Pictures by Clip Art Adding Pictures by Clip Art – Click Insert – Picture – Clip Art – In the Search Box, type a word and click search. – Scroll through the choices presented on the right hand side. – Move your mouse to the right hand side of the picture you like. A small grey bar will appear. Click on it and then click insert. – The picture will appear on your screen. You can then change the size and position by clicking and dragging, like a text box.

21. Allie Brooks, Presenter Crowley’s Ridge Co-Op Adding Pictures (contin.) Save your PowerPoint, minimize the screen, and go to the Internet Save your PowerPoint, minimize the screen, and go to the Internet – http://office.microsoft.com/clipart/ default.aspx http://office.microsoft.com/clipart/ default.aspx – In the search box, find “clip art” or “animations” and enter a key word. – Choices will appear on your screen. You may download by clicking on add to selection basket and following the directions or right click and copy and paste. – If you copy, you can then right click on your slide, click on paste, and the picture will appear. You can then change the size and position. If you download, follow the instructions for adding from clipart (previous screen) or organizer. – If you choose another website, such as Google.com “images”, you will only need to right click and copy and paste. Adding Pictures from the Internet

22. Allie Brooks, Presenter Crowley’s Ridge Co-Op Inserting Charts, Diagrams, Etc. Click on Insert – Chart or choose the chart option (red, yellow, blue bar graph) from the slide layout. Click on Insert – Chart or choose the chart option (red, yellow, blue bar graph) from the slide layout. Right click inside the chart and choose “Chart Type.” From the menu, pick a chart of your choice and click ok. Press and Hold to View Sample will give you a preview of the new chart type. Double click to enter new data (percent of hobby time). Double click on each section outline to “format” the colors and line styles. Very precise clicking! Right click inside the chart and choose “Chart Type.” From the menu, pick a chart of your choice and click ok. Press and Hold to View Sample will give you a preview of the new chart type. Double click to enter new data (percent of hobby time). Double click on each section outline to “format” the colors and line styles. Very precise clicking!

23. Allie Brooks, Presenter Crowley’s Ridge Co-Op Adding a Diagram Click on the Circle Diagram or Insert – Diagram. Choose the style you want and click ok. The layout will appear, with a tool bar. Type in your data. Use the Organizational Chart toolbar to add layers Right click –Format Autoshape to change colors and text. Click on the Circle Diagram or Insert – Diagram. Choose the style you want and click ok. The layout will appear, with a tool bar. Type in your data. Use the Organizational Chart toolbar to add layers Right click –Format Autoshape to change colors and text. My Family JosephAllie The Pets Peetey Sweet Pea

24. Allie Brooks, Presenter Crowley’s Ridge Co-Op Adding Transitions or Effects to Text, Picture, or Object Right click on the text or picture. Choose Custom Animation and Add Effect. Click on Entrance – More Effects Preview the choices until you find one you like and click ok. Power Point keeps a list on the right hand side to let you know which items you have animated and what order you choose. Change by clicking and dragging.

25. Allie Brooks, Presenter Crowley’s Ridge Co-Op Working with Motion Paths Right click on the object to be animated. Choose Custom Animation and Add Effect. Then, choose Motion Paths and use a standard one or create your own by clicking and dragging your mouse across the screen in the pattern you want the object to move. Double click when complete. Right click on the object to be animated. Choose Custom Animation and Add Effect. Then, choose Motion Paths and use a standard one or create your own by clicking and dragging your mouse across the screen in the pattern you want the object to move. Double click when complete.

26. Allie Brooks, Presenter Crowley’s Ridge Co-Op Modifying Effects (Changing Speed and Start Times) Right click on the object to be changed and click on Custom Animation- Add Effect. Right click on the object to be changed and click on Custom Animation- Add Effect. In the Modify Effect box, work with start time (Previous, with, or click on mouse), direction and speed (slow, fast, etc.) to match slides together. In the Modify Effect box, work with start time (Previous, with, or click on mouse), direction and speed (slow, fast, etc.) to match slides together. If you choose not to add an effect, simply click Remove (by the Add Effect box.) If you choose not to add an effect, simply click Remove (by the Add Effect box.)

27. Allie Brooks, Presenter Crowley’s Ridge Co-Op Adding Sounds to Transitions Under Custom Animations, right click on the object to which you wish to add sound. Under Custom Animations, right click on the object to which you wish to add sound. LEFT click on “Effect Options.” In the Sound line, choose one by clicking on the down arrow and then clicking on the sound name. Then, click ok. If you don’t hear sound, check to make sure your volume is not muted. LEFT click on “Effect Options.” In the Sound line, choose one by clicking on the down arrow and then clicking on the sound name. Then, click ok. If you don’t hear sound, check to make sure your volume is not muted.

28. Allie Brooks, Presenter Crowley’s Ridge Co-Op Adding Sound Adding sound clips from www.microsoft.com/clipart or www.findsounds.com follows same as picture, only search for sounds. Adding sound clips from www.microsoft.com/clipart or www.findsounds.com follows same as picture, only search for sounds. www.microsoft.com/clipart www.findsounds.com www.microsoft.com/clipart www.findsounds.com You MUST download to clip organizer by adding to the selection basket, click on Insert –Movies and Sounds – Sounds from Clip Organizer. You MUST download to clip organizer by adding to the selection basket, click on Insert –Movies and Sounds – Sounds from Clip Organizer. Scroll through the choices on the right hand side and right click on the bar to insert. (May take a minute to find – but it’s there.) Scroll through the choices on the right hand side and right click on the bar to insert. (May take a minute to find – but it’s there.) Right click on the sound you want and click on Insert. Right click on the sound you want and click on Insert. You must decide whether you want the sound to play WITH the slide or WHEN you click on it. A small speaker will appear on the slide. You can right click the small speaker and order to the back to hide it behind text or a picture. You must decide whether you want the sound to play WITH the slide or WHEN you click on it. A small speaker will appear on the slide. You can right click the small speaker and order to the back to hide it behind text or a picture.

29. Allie Brooks, Presenter Crowley’s Ridge Co-Op Adding Sound to Text or Picture in Animation (EXTRA) Right click on the text or picture. Click on Action Settings and choose Play Sound. Click the down arrow, find the one you want, and click okay. Right click on the text or picture. Click on Action Settings and choose Play Sound. Click the down arrow, find the one you want, and click okay.

30. Allie Brooks, Presenter Crowley’s Ridge Co-Op Adding a Video Try www.unitedstreaming.com Try www.unitedstreaming.comwww.unitedstreaming.com Username: See Leon Brown Username: See Leon Brown Password: See Leon Brown Password: See Leon Brown Click on Search and look through the database for the right video. Download by double-clicking on the “d” in front of the video. It is fine to download to the desktop or make a folder for each Power Point presentation for easy access. This will download similar to the picture from United Streaming. Click on Search and look through the database for the right video. Download by double-clicking on the “d” in front of the video. It is fine to download to the desktop or make a folder for each Power Point presentation for easy access. This will download similar to the picture from United Streaming. To add the link to the video, click Insert – Hyperlink on the menu bar. Browse to the appropriate place and make sure the pathway is in the bottom box. In the top box, type what you want your audience to see as the name of the video. To add the link to the video, click Insert – Hyperlink on the menu bar. Browse to the appropriate place and make sure the pathway is in the bottom box. In the top box, type what you want your audience to see as the name of the video.

31. Allie Brooks, Presenter Crowley’s Ridge Co-Op Adding Hyperlinks Brookland Public Schools Website Brookland Public Schools Website Brookland Public Schools Website Brookland Public Schools Website Click on Insert – Hyperlink. Type in a user friendly name in the “Text to Display” box and then add the website URL (www.???) in the address line. Click ok. Click on Insert – Hyperlink. Type in a user friendly name in the “Text to Display” box and then add the website URL (www.???) in the address line. Click ok.

32. Allie Brooks, Presenter Crowley’s Ridge Co-Op Working with Slide Transitions This is the coolest part!) Working with Slide Transitions (This is the coolest part!) You can make each slide enter the slideshow in a different animated way. It helps if you are in a view that allows you to see the different slides in order. Click on Slideshow – Slide Transition. The Slide Transition box will appear on the right hand side. Click on the slide you wish to transition in and then preview the transitions by clicking on them. If you choose no transition, click No Transition.

33. Allie Brooks, Presenter Crowley’s Ridge Co-Op Looping and Automatic Advance Click on Slide Show – Set Up Show and choose loop. Click on Slide Show – Set Up Show and choose loop. For continual advancement, click Slide Show –Slide Transition. Under advance slide, choose Automatically after and a time frame. For continual advancement, click Slide Show –Slide Transition. Under advance slide, choose Automatically after and a time frame.

34. Allie Brooks, Presenter Crowley’s Ridge Co-Op To Play Like a Movie For your slideshow to play like a movie, you must UNCHECK the “on mouse click” section of the Slide Transition Tab. Here you can also add timing measures if you choose. For your slideshow to play like a movie, you must UNCHECK the “on mouse click” section of the Slide Transition Tab. Here you can also add timing measures if you choose.

35. Allie Brooks, Presenter Crowley’s Ridge Co-Op Slide Show Timing Click on Slide Show- Rehearse Timings. Click on Slide Show- Rehearse Timings. A small clock will appear in the right upper corner. Click on the time you want the slide to run. YOU MUST CLICK ON THE TIME FOR EACH SLIDE. A small clock will appear in the right upper corner. Click on the time you want the slide to run. YOU MUST CLICK ON THE TIME FOR EACH SLIDE. You can edit in View – Slide Show sorter. You can edit in View – Slide Show sorter.

36. Allie Brooks, Presenter Crowley’s Ridge Co-Op Slide Master Click on View - Master – Slide Master. This option allows you to make mass changes to every slide that is the same. You can change all fonts to the same one, same size, spacing, background, and color. Headers and footers (under View) can be added for all slides, as well as a logo or picture. You then must click Close Master Slide on the toolbar. Click on View - Master – Slide Master. This option allows you to make mass changes to every slide that is the same. You can change all fonts to the same one, same size, spacing, background, and color. Headers and footers (under View) can be added for all slides, as well as a logo or picture. You then must click Close Master Slide on the toolbar.