1. Recordkeeping Metadata Standard - 06/06/07 1 Recordkeeping Metadata Standard Kate Jones, Government Recordkeeping Programme, Archives New Zealand

2. Recordkeeping Metadata Standard - 06/06/07 2 Overview of presentation I.Background II.Project outline –Aims –Methodology –Timeframe III. Key questions

3. Recordkeeping Metadata Standard - 06/06/07 3 The story so far… 2003 - ANZ mandates development Recordkeeping Metadata Standard 2004 – IT-021 proposal to develop Australian metadata standard Archives NZ joins Australian-New Zealand standard development ISO metadata standard development ISO 23081 – Metadata for records Part 1: Principles Part 2: Conceptual and implementation Issues 2006 Archives New Zealand Standards Strategy Methodology Outlines method for adoption of standards

4. Recordkeeping Metadata Standard - 06/06/07 4 Project Aims Establish a metadata standard to assist agencies manage their records Standard to be consistent with international metadata standards Standard to be consistent with ERKSS and Digitisation Standard Standard to be included on e-GIF Determine development process Adoption Development Adoption and development

5. Recordkeeping Metadata Standard - 06/06/07 5 Methodology for standards development Initiate and Plan –Set purpose and audience –Project plan (including identification of stakeholders) –Resource allocation –Review of existing standards Set up Advisory Group –Obtain balance –Set expectations –Set roles and responsibilities

6. Recordkeeping Metadata Standard - 06/06/07 6 Advisory Group Barbara Reed – Author/Chair Kate Jones – Project manager Noni Oldfield, IRD Catherine McKinney, Department of Labour Claire Benson, Ministry for Women’s Affairs Derek Rayner, SSC Richard Murcott, LINZ Whina Te Whiu, Auckland City Libraries Greg Jennings, Archives NZ Gillian Oliver, Archives NZ 2 local government representatives – ALGIM to nominate Private sector consultant/vendor – RMAA to nominate

7. Recordkeeping Metadata Standard - 06/06/07 7 Methodology for standards development: II Develop Draft Consultation and Review –Active engagement –Workshops –Obtain desired levels of consensus Approval by Advisory Group Approval by Chief Archivist Publish, Promote, Implement Review

9. Recordkeeping Metadata Standard - 06/06/07 9 Timeframe Project initiation - May 2007 First Advisory Group meeting - 7 June Consultation workshops - 8 June Exposure Draft – September/October Chief Archivist’s approval of standard – December 2007 Implementation, publication and launch – early 2008

10. Recordkeeping Metadata Standard - 06/06/07 10 The big questions What’s the relationship with other metadata standards? What information is common – and where do relationships need to be established? Recordkeeping Metadata Sector specific metadata Discovery metadata Preservation metadata

11. Recordkeeping Metadata Standard - 06/06/07 11 MetaMaze! © Université de Montréal in Canada

12. Recordkeeping Metadata Standard - 06/06/07 12 The big questions: II Should the standard be mandatory? What systems will the standard be applied to? Will an element set work? What does government want and what does government need?

13. Recordkeeping Metadata Standard - 06/06/07 13 Further information Kate Jones, Project Manager Phone: 04 495 6002 Kate.Jones@archives.govt.nz Continuum website www.archives.govt.nz/continuum