1. How to format a long document (e.g., thesis) using MS Word 2013 DR. ABDULLAH BAQASAH MAY 2015

2. Contents 1. Customizing and applying styles 2. Customizing and applying built-in headings 3. Creating and customizing multi-level lists 4. Creating and modifying a table of contents/figures/tables 5. Applying section breaks for numbering and landscape pages 6. Creating headers and footers 7. Creating cross-references 8. Building a library using Mendeley and importing references 9. Citing references while you write 2

3. 1. Customizing and applying styles 3

4. 4 1 o Apply styles to create consistency and order throughout the document. o Word’s built-in heading styles must be used in order to create a Table of Contents. Preview styles 1 2 See all styles 2 3 See all styles in a window 3 4 Select a paragraph to change its format 4

5. 1. Customizing and applying styles 5 1 Change font type and size 1 2 Change line spacing 2

6. 1. Customizing and applying styles 6 Open paragraph settings 1 Set first line indentation to 10.7 mm 2 2 1 3 4 Preview changes 3 Click OK to confirm changes 4

7. 1. Customizing and applying styles 7 Click on “Create a Style” 2 Write a new style name 3  To create a new style based on the previous settings 2 3 1 Select the formatted paragraph 1 4 Click OK to confirm changes 4

8. 1. Customizing and applying styles 8 Click on the style named “ThesisPara” 2  To apply the new style to another paragraph Select the paragraph 1 1 2

9. 2. Customizing and applying built- in headings 9

10. 10 Click on “View” tab to see document in different views 2 9 Built-in headings 1  You need to apply and customize built-in headings for use in a table of contents and multi-level list.  Word’s built-in heading styles must be used in order to create a Table of Contents. 1 2 3 Select “Navigation Pane” to easily locate sections of your document 3

11. 2. Customizing and applying built-in headings 11 Set font size to 16 and make the text Bold 4 Select heading text 1 Click on the arrow in right side of Heading 1. Then Click “Update Heading 1 to Match Selection” 5 1 4 5 3 Your heading “ Abstract ” should appear in Navigation Pane 3 Set “Heading 1” as a heading style 2 2

12. 2. Customizing and applying built-in headings 12 Repeat the same process for all Headings 2 and 3 1 All formatted headings should appear as nested levels in Navigation Pane BUT NOT IN THE DOCUMENT 2 2 1 You will learn how to setup a multi-level list in the next section of this tutorial *

13. 3. Creating and customizing multi- level lists 13

14. 3. Creating and customizing multi-level lists 14 Click on Multilevel List icon 1 Click on “Define New Multilevel List…” 2 2 1

15. 3. Creating and customizing multi-level lists 15 Select level 1 to modify 3 Select “Heading 1” style 4 4 3 5 Enter the word “Chapter” followed by one space “ ” 5 6 Select “1, 2, 3, …” as numbering style. The number will automatically added after the word “Chapter” 6 Enter “: ” after number 1

16. 3. Creating and customizing multi-level lists 16 Select level 2 to modify 7 Select “Heading 2” as linked style 8 8 7 9 In “Include level number from” select “Level 1” then enter dot “.” 9 10 Select “1, 2, 3, …” as numbering style. The number will automatically added after “1.” 10 Enter dot “. ”. The text should appear as in 11 11

17. 3. Creating and customizing multi-level lists 17 Select level 3 to modify 12 Select “Heading 3” as linked style 13 12 14 In “Include level number from” select “Level 1” then enter dot “.” Repeat by selecting “Level 2” then enter dot “.” 14 15 Select “1, 2, 3, …” as numbering style. The number will automatically added after “1.” 15 Enter dot “. ”. The text should appear as in 16 16

18. 3. Creating and customizing multi-level lists 18 The reuslt of creating Multilevel List should look like this 17

19. 4. Creating and modifying a table of contents/figures/tables 19

20. 4. Creating and modifying a table of contents/figures/tables 20 Move the cursor to the start of “ Abstract ” and press CTRL+ENTER to start a new page 2 Show paragraph and formatting marks 1  1. Learn how to create, edit and update a Table of Contents.  First, you need to apply built-in headings. built-in headings 2 1

21. 4. Creating and modifying a table of contents/figures/tables 21 Go to REFERENCES tab, click on Table of Contents then select Custom Table of Contents 4 Write “ Content ” then press Enter 3 3 4

22. 4. Creating and modifying a table of contents/figures/tables 22 To update the style, click on Modify. It will display Style window 6 Set your preferences 5 6 5 Table of Contents styles are related to Heading styles. Select TOC1 (related to Heading 1 style) and click on Modify 7 7

23. 4. Creating and modifying a table of contents/figures/tables 23 Click Format then select Paragraph…. This will display Paragraph window 9 We want our Table of Contents looks similar to thesis paragraphs so, select ThesisPara style 8 9 8 From Paragraph window, Set Indentation for first line to none 10 Click OK and repeat the same steps for TOC 2 and TOC 3 11

24. 4. Creating and modifying a table of contents/figures/tables 24 To update the formatting again, click anywhere inside Table of Contents and repeat steps 4 to 11 * The result of creating Table of Contents should look like this 12 If you want to update the content itself or the page numbers, write click inside the Table of Contents then select Update Field 13

25. 4. Creating and modifying a table of contents/figures/tables 25 From REFERENCES tab, click Insert Caption 2 Select the image 1  2. Learn how to apply captions to figures and tables to create a Table of figures or tables.  First, all figures need to have captions. 2 1

26. 4. Creating and modifying a table of contents/figures/tables 26 Select the Label (Figure, Table, or Equation) and the Position where caption should appear 4 Write the description of the figure 3 3 4 Click Numbering if you want to include chapter number 5 5 6 Select number format and check Include chapter number 6 7 Select style of the included chapter and the separator 7 Click OK to confirm changes 8 8 9 Chapter number should appear 9

27. 4. Creating and modifying a table of contents/figures/tables 27  To create a Table of Figures follow the same steps in creating a Table of Contents Move the cursor to the start of “ Abstract ” and press CTRL+ENTER to start a new page 2 Show paragraph and formatting marks 1 2 1

28. 4. Creating and modifying a table of contents/figures/tables 28 Go to REFERENCES tab and Captions section, then click on Insert Table of Figures 4 Write “ List of Figures ” then press Enter 3 3 4

29. 4. Creating and modifying a table of contents/figures/tables 29 Follow same steps 5-11 in creating a Table of Contents Note : You only have one style Table of Figures that needs to be modified 5 The result of creating a Table of Figures should looks like this 6 6 5 The same steps are used to create a List of Tables. You just need to change a label to Table in Step 4 Slide 26 *

30. 5. Applying section breaks for numbering and landscape pages 30

31. 5. Applying section breaks for numbering and landscape pages 31 Move the cursor to the end of the title page and before “ Content ” 1 Remember to activate Show/Hide button under HOME tab. *  1. Learn how to vary numbering for different sections of the document, how to setup landscape pages. Section Break will be inserted 3 1 Go to PAGE LAYOUT > Breaks > Section Breaks > Next Page 2 2 3

32. 5. Applying section breaks for numbering and landscape pages 32 Move the cursor to the end of “ Acknowledgement ” and before “ Chapter 1 ” 4 Section Break will be inserted 6 4 Go to PAGE LAYOUT > Breaks > Section Breaks > Next Page 5 5 6

33. 5. Applying section breaks for numbering and landscape pages 33 HEADER & FOOTER > DESIGN section will be activated 2 Double click the bottom area of the “ Content ” page 1  2. Inserting and formatting page numbers Go to Page Numbers > Bottom of Page > Plain Number 3 4 1 Deselect Link to Previous choice 3 2 3 4 5 Move the cursor before page number and write “ Page ” 5

34. 5. Applying section breaks for numbering and landscape pages 34 Go to Page Numbers > Format Page Numbers 2 Select the text at footer 1  2. Inserting and formatting page numbers for (Content, Abstract, Acknowledgement, etc.) Start page numbers from the beginning (i) 4 1 Change numbering format to Roman Numbers i, ii, iii,… 3 2 Page numbers will appear as “ Page i ” 5 3 4 5

35. 5. Applying section breaks for numbering and landscape pages 35 Go to Page Numbers > Format Page Numbers 2 Double click the footer of Introduction page 1  3. Inserting and formatting page numbers for thesis body (Chapters and bibliography) Page numbers will appear as “ Page 1 ” 4 1 Start page numbers from the beginning (1) 3 2 3 4

36. 5. Applying section breaks for numbering and landscape pages 36 Go to PAGE LAYOUT > Breaks > Section Breaks > Next Page 2 Move the cursor before Figure 2.1 1  4. Inserting landscape pages. 1 Move the cursor after Figure 2.1 and repeat step 2 3 You will see section break inserted before and after the figure 2

37. 5. Applying section breaks for numbering and landscape pages 37 Go to PAGE LAYOUT > Orientation > Landscape 2 Select the figure (or move the cursor anywhere inside the table) 1  4. Inserting landscape pages. 1 2

38. 6. Creating headers and footers 38

39. 6. Creating headers and footers 39 Write “ Chapter 1: Introduction ” 2 Double click the header of Chapter 1 page 1  Learn how to vary headers and footers for each section of the document. First, you must apply Section Breaks Section Breaks 1 Set text alignment to right 3 2 3

40. 6. Creating headers and footers 40 Write “ Chapter 2: Monitoring the Design ” 6 Deselect Link to Previous option 5 4 5 6 Before inserting header of Chapter 2 move the cursor before the chapter and insert Section Break 4

41. 7. Creating cross-references 41

42. 7. Creating cross-references 42 From REFERENCES tab, click on Cross-references 2 Move cursor to the end of page 1 and write “For more information, see ” 1  Learn how to create, modify, and delete cross-references. First, figures and tables must be captioned, and headings must be applied. 1 Set reference formatting as ( Figure, Only label and number ), select the caption, and press Insert 3 2 3 For tables and headings repeat the same steps but instead of figure select the proper reference type

43. 8. Building a library using Mendeley and importing references 43

44. 44 8. Building a library using Mendeley and importing references Reference Manager Read and Annotate Add and Organize Collaborate Backup, Sync and Mobile Network and Discover

45. 45 References  http://www.lib.latrobe.edu.au/training/research/program/2221 http://www.lib.latrobe.edu.au/training/research/program/2221  https://www.mendeley.com/features/ https://www.mendeley.com/features/

46. 46 Thanks for your attention