1. Coordinators’ Academy Friday, July 24, 2015 9:15-10:30 a.m. & 10:45-12 p.m. Shared Responsibilities for Title I, Part A, Grant Management at the School Level

2. 1.Understand expectations for grant monitoring and compliance at the school level. 2.Explore one division’s training and support model for school staff. 3.Reflect on desired practices for school monitoring and support. SESSION OUTCOMES

3.  Fiscal controls  School allocations  Allowability  Parental involvement spending  Time and effort certification  Programmatic compliance  Plans and identification  Notifications, policies, and compacts  Highly qualified staff OVERVIEW OF SHARED EXPECTATIONS

4. Talk with Colleagues What is your current experience with offering Title I, Part A, grant support to school staff? ◦Fiscal and Programmatic ◦Schoolwide and Targeted Assistance Schools (TAS)

5.  Budget for school allocation  Supplement not supplant  Parental involvement  Ongoing accounting of funds  Audit documentation SCHOOL-LEVEL FISCAL RESPONSIBILITIES

6.  Build partnerships  Stay aware of budget and balances  Be timely  Understand connections  Between written plans and fiscal actions  Between award period and local budget cycle KEY CONCEPTS OF FINANCE ASSISTANT SUPPORT

7.  Annual meetings  Training for new finance assistants  Finance Handbook  Individual support sessions  Ongoing check-ins and reminders FINANCE ASSISTANT TRAINING AND SUPPORT

8.  Budget planning  Ordering and receiving  Inventory and equipment disposal  Hourly personnel  Time and effort certification FINANCE HANDBOOK: HIGHLIGHTS

9. Say Something What approach do you use to support school finance staff with Title I, Part A, fiscal management?

10.  Schoolwide plan OR targeted student identification  Notifications and attestations  Policies and compacts  ESEA waiver requirements SCHOOL-LEVEL PROGRAMMATIC RESPONSIBILITIES

11.  Build partnerships  Evaluate and adjust plans, policies, and practices  Be proactive  Understand connections  Between model and expectations  Between school plan and funding KEY CONCEPTS FOR ADMINISTRATOR SUPPORT

12.  Administrator meetings and group work sessions  New principal assistance  Individual planning sessions  Ongoing check-ins and reminders  Title I Handbook for Effective Use of Funds ADMINISTRATOR TRAINING AND SUPPORT

13.  Targeted Assistance School (TAS) teacher meetings  TAS Handbook  Referral reviews  Ongoing check-ins & reminders TARGETED ASSISTANCE TRAINING AND SUPPORT

14. Say Something How do you help teachers & administrators understand expectations for Schoolwide and TAS models?

15.  Tracking submissions  Reviewing and processing  Monitoring and feedback SUMMARY: TWO-WAY RESPONSIBILITIES

16. What questions do you have about shared responsibilities for grant management at the school level? QUESTIONS?

17. Talk with Colleagues What from today’s session might be adapted to strengthen your own division’s approach to shared responsibility for grant management?

18. Fairfax County Public Schools Bettrys Huffman, Title I Coordinator Instructional Services Department bjhuffman@fcps.edu, 571.423.4706 Tonya Charles, Title I Specialist Instructional Services Department tacharles@fcps.edu, 571.423.4843 PRESENTER CONTACT INFORMATION