1. Dissertation Presentation
COMPILATION OF WORKSHOP MANUFACTURING SUSPENSE ACCOUNT
By: Ajai Srivastava
I.R.A.S.

2. WORKSHOPS
PRODUCTION UNITS REPAIR WORKSHOPS
1.SEPARATE ENTITY UNDER ZONAL RLY
2.HEADED BY GM HEADED BY CWM
3.TOTAL 6 IN NO. TOTAL 36

3. WORK DONE IN W/S
IN ROLLING STOCK W/S
POH
IOH
AOH
SPECIAL REPAIRS

4. Workshop Manufacturing Suspense
All the Suspense Heads operated in Railways fall in four groups i.e. Revenue, Capital, Debt and Remittances.
WMS falls under Capital Head i.e. Demand Number 16. The Minor Heads pertaining to WMS is 7200.
There are two subheads viz and 7220, the former having 8 Detailed Heads from and the latter having 2 Detailed Head viz & 7222

5. Out Turn Statement
In the Workshops, an Out –Turn Statement is prepared showing all work orders, whether in hand, or completed in the workshops, the outlay on which is waiting adjustment; and the expenditure that has been incurred on each of them .
Out turn statement is prepared in two parts-Part-1 and Part-2, Part 1 showing all outlay adjustable during the month while Part –2 shows outlay on works in progress and completed works which are awaiting acceptance by the parties ordering them.

6. Workshop Account Current
An Account Current of the transactions pertaining to “ Workshop Manufacturing Suspense Account” for each workshop should be prepared monthly in the Form W 1215.
This account should show the total debits and credits to the Workshop Manufacturing Suspense Account .

7. WMS Account Journal Entries
On the Debit Side Of WMS:
Expenditure that is incurred in the Workshop is booked to the DEBIT Side of WMS viz,
Labour
Material
Freight Charges
Proforma On cost Charges
On the Credit Side of WMS
Credit is received when the expenditure incurred is passed on to the concerned Railway or party.

8. Contd… Work Done for Capital Work done for DRF
Work Done for Home Railway
Work Done for Foreign Railway
Material Returned to Stores
Work done in workshop when transferred to final head is debited to either
Revenue Demand Nos. 5, 6,or 7 according as the work is done for Loco,coaches/EMUs
and Repair and Maintenance respectively.

9. Demand No.16- Plan Head 21 ( For RSP )
Some common Journal entries in WMS would be like:
1)      Manufactured Material and Returned to Stores
Stores Suspense Dr
WMS Cr
2)     Work Done for Home Railway
Demand No.5 ( or 6 as the case may be) Dr
WMS Cr
3)      Work Done for Foreign Railway
Foreign Railway Dr
WMS Cr
4) Purchase of Materials directly from shops
WMS Dr
Cheques and Bills Cr
    

10. Linkages Between WMS & Stores Budget
The total value of “material issued to Workshops” as reflected on the credit side of the Stores budget should tally with the “ stores received from the Stores” figure of WMS ( this is shown on the debit side of WMS budget)
Similarly receipts from Workshop on the debit side of Store Budget should tally with issues to stores budget on the credit side of the WMS budget
tally with the sum total of PU 27 of all the Revenue Demands.

11. Review Of Balance under “ Workshop Manufacturing Suspense” : To see
    that all items are current and have been undertaken after the issue of a proper work order, under the sanction of a competent authority,
 that the details consist of nothing else except labour, materials and works on -cost charges expended on unfinished jobs awaiting adjustment,
     that there are no credit items in the details of balance and if there are any such items, they are noted for immediate adjustment.
in case of jobs undertaken for outsiders, sufficient deposit has been obtained ,
  there are no inefficient balances and the overcharges and undercharges are adjusted periodically.   

12. Thank You