1. District 9370 FINANCE PRESENTATION 2013-2014 2013-2014

2. Current status D9270 D9270  Travel at R4 per km with max of 500kms  Conference based on per member allocation  No capping of DG’s local travel allowance  Overseas travel not provided for  All training is self-funded D9320  Travel at R1 per km with no max  Conference based on fixed allocation  DG’s travel allowance is capped  Overseas travel included in budget  Training at POETS is part funded

3. Financial Proposals D9370  Travel at R2 per km with no max kms  Conference based on per member allocation  No capping of DG’s local travel allowance  Provide a contribution towards overseas travel  Training of District & Club Management to be funded  Establish new District office as a virtual office  Consolidation of best practices into one financial policy document

4. Admin Proposals D9370  Retain bank accounts with Nedbank  Signatory list to include: DG/DGE/DT/iPDT/DRFC/iPDG DG/DGE/DT/iPDT/DRFC/iPDG  All funds except YEP to fall under Finance Committee and District Treasurer  PBO tax status with SARS  NPO status with DSD  Monthly reporting format to be retained

5. POETS 2013  Registration fees – Clubs/Self  Accommodation allowance of R285 p/n  Travel claim @ R2 per km  Submit claim form to District Treasurer..\Travel claim form.xls..\Travel claim form.xls

6. POETS 2014  Registration fees – Clubs/Self  Accommodation allowance of R350 p/n  Travel claim after 1 st 50kms @ R2 per km  Submit claim form to District Treasurer..\Travel claim form.xls..\Travel claim form.xls

8. Admin Costs Audit Fees 3 000 Bank Charges 1 000 District committee meetings Club Extension 5 000 Club Extension 5 000 Membership 10 000 Membership 10 000 Public Image 5 000 Public Image 5 000 RI Focus 5 000 RI Focus 5 000 Rotary Foundation10 000 Rotary Foundation10 000 Youth10 000 Youth10 000 District Council meetings 4 000 District Directory15 000 District Office48 000 Insurance10 000 Other 5 000 Website12 000 District Admin costs 143 000

9. Travel & Accom District Governor 40 400 Area Co-ordinators 76 410 Assistant Governors 80 314 DG Elect 30 000 DG Nominee 5 000 Training teams 32 000 POETS139 920 Travel & Accom 404 044

10. Rotary Events COSA 16 000 DG International Travelincl ROTA 20 000 GETS(DGE) 50 000 ROTA (DGE/DGN) 20 000 Total events 106 000

11. Total Expenses ADMIN COSTS143 000 TRAVEL & ACCOMMODATION404 044 RI EVENTS106 000 DISTRICT CONFERENCE126 000 Total costs 779 044

12. Total Income MEMBERSHIP FEES735 000 INVESTMENT INCOME 18 000 Total income 753 000 Less: Expenses 779 044 Deficit for the year R 26 044

13. District Levy DISTRICT LEVY290.00250.00 250.00 CONFERENCE LEVY 60.00 95.00 50.00 Total levy 350.00 345.00 300.00 9370 9270 9320 Current levyProposed Based on a membership of 2100

14. RI Dues470.00 District Dues350.00 Rotary Africa240.00 Total 1060.00 Member pays….

15. District Comparative DISTRICT 9270322.50345.00 350.00 DISTRICT 9320270.00300.00350.00 DISTRICT 9350386.00426.00 460.00 2011 2012 2013

16. Looking ahead… Looking ahead… Anticipated general surplus from the Districts 9270300 000 9320300 000 Total R 600 000

17. Surplus allocation 2013/2014 Surplus allocation 2013/2014 Anticipated use from the general surplus of the new District 9370 ROMEX25 000 PI GRANT25 000 TOTAL50 000 + R2500 for each new Club chartered

18. Discussion & Questions

19. Call for Acceptance