1. Procurement Forum September 18, 2012

2. Agency Procurement Contacts OSP should be notified every time the primary contact for an agency changes Email the changes to judy.owen@dfa.arkansas.govjudy.owen@dfa.arkansas.gov Can be found on the OSP Website>Purchasing Directory

3. Arkansas Procurement Rules Revisions Ray S. Pierce Attorney, Office of State Procurement

4. Removed from suggested rules: R2:19-11-1008 – Public Notice of Professional & Consultant Contract Solicitations New rule to state that all Professional and Consultant Services solicitations are to be posted on the OSP website.

5. Credit Card Information Responsible use of credit cards Rebates Ease of use for purchaser Payment in full EVERY month Notify OSP when staff changes/leaves at your agency

6. Did you know, p-cards…. Can be used at small and minority businesses (prompt payment requirements – see next slide) Can be used at M&R Can be used to renew vehicle license (STAR)

7. ARKANSAS CODE § 15-4-313 Prompt Payment for Minority Businesses To ensure that minority businesses are not financially hindered due to delays in payment by state agencies entering into contracts with minority businesses under this subchapter, state agencies shall accelerate payment to minority vendors to preclude accounts receivable problems of minority businesses caused by the State of Arkansas

8. For credit cards, think of the 4 R’s Responsible Remittance Remember Rebate

9. Travel Cards Changes Coming………………. ◦ Watch for your E-News ◦ Check Credit Card Website ◦ Airline tickets – for business use only ◦ Increased rebate from 4/1/12

10. Fuel Cards Currently Voyager Transitioning to Wright Express Fully transitioned by 2/1/13 Roll out will be in phases, you will be notified Early volunteers???

11. OSP Contracts ◦ Hertz Vehicle Rental ◦ Fastenal ◦ Incontinent briefs – 4 suppliers  8/12 – 8/13 Upcoming: Travel Agency/On-line Booking Tool

12. HERTZ- 10/12 - 10/13

14. FASTENAL – 09/12 – 02/14

15. M&R

16. GovDeals.com

20. T H I N K heTHINKTHINK arm s ot nowing

21. T.H.I.N.K. – OSP Certification Program The Office of State Procurement is committed to the initial and the continuing education of State agency personnel with duties predominately involving procurement responsibilities. The T.H.I.N.K. Certification Program has been established and implemented to: Create highly trained and professional procurement personnel Provide specific training in all areas of procurement Enhance job performance Reinforce personal accountability in Transparency

22. Certification Requirements Participants entering the program have two (2) years to complete each level of certification. Certification is based upon successful completion of courses developed for each level. The Office of State Procurement has accurate records of attendance dating back to January 1, 2011. Participants not meeting the requirements within the timeframe allotted risk loss or change to their AASIS role-mapped authority.

23. LEVEL I CERTIFICATION (BASIC) Qualifications: 1 Year Experience in public procurement & written verification by immediate supervisor that job duties predominately involve procurement responsibilities and ordering up to $5,000. CURRENTLY TAUGHTCLASS NAME OR WEBINARCLASSIFICATIONCLASS/WEBINARLENGTH YesBasic Procurement (OSP)CoreBoth Available Class = 1 day Webinar = 2 Two Hour Sessions YesProcurement Card Training (OSP)Core (If applicable)Class3 Hours YesProperty Disposal – M&R (OSP)CoreWebinar2 Hours YesService Bureau Class (OSP)CoreBoth Available Class = 1 day Webinar = 3 Hour Session YesArkansas Laws - FOIA (OSP)CoreWebinar1.5 Hours YesValue of Procurement (OSP)ElectiveClass2 hours YesAASIS - Create Requisition (MMREQ)CoreClassAASIS Determine YesAASIS Purchase Order Process (MMPO)CoreClassAASIS Determine Yes Capitalizing for Fixed Assets (Accounting ) Webinar 1 of 2 CoreWebinar1 hour Yes Accounting for Fixed Assets (Accounting) Webinar 2 of 2 ElectiveWebinar1 hour In Development Method of Procurement - Creating telephone & written quotes. Basic Specification Writing. (OSP) CoreClass2 Hours In DevelopmentEthics Laws – E98-04 (OSP)CoreClass2 Hours In DevelopmentFuel (Voyager) Card (OSP)Core (If applicable)Class3 Hours In DevelopmentTravel Card Training (OSP)Core (If applicable)Class3 Hours In DevelopmentProcurement Card Overview (OSP)Core (If applicable)Class1 Hour In DevelopmentProcurement Card Reviewer (OSP)Core (If applicable)Class1 Hour In DevelopmentAccounting - Internal ControlsCoreWebinar1 Hour In Development Fund Accounting for Non-AASIS Users (Accounting) CoreWebinar2 Hours In DevelopmentLegislative - How a bill becomes a Law. (OSP)ElectiveWebinar1 Hour

24. Participant Tracking OSP will monitor completion of courses and notify participants within six months of the end of their two year eligibility period. Participants are required to notify OSP of any changes to your contact information. Level I (BASIC) Certification Core ClassesElective Basic Procure ment Procure ment Card Training Property Disposal - M&R Service Bureau Class Arkansa s Laws- FOIA AASIS- Create Req AASIS Purchas e Order Process Capitaliz ing for Fixed Assets Method of Procurement -creating quotes Ethics Laws - E98-04 Fuel (Voyager ) Card Travel Card Training Procure ment Card Overvie w Procure ment Card Reviewe r Internal Controls -ACCT Fund acct for non- AASIS users Value of Procure ment Accounti ng for Fixed Assets Legislative- How a bill becomes a law X X X X X X X X X X X X X X

25. Questions from the Audience We at OSP value your questions and opinions Each month we will respond to some of the general questions asked from the audience

26. Next Meeting Tuesday, October 16th 10 – 11:30 ASP Small Commission Room ◦ Use Administrative Svcs. Entrance