1. SY 2013-2014 “Mission IS Possible”

2. The Public Education Information Management System (PEIMS) encompasses all data requested and received by TEA about public education, including student demographic and academic performance, personnel, financial, and organizational information. What is PEIMS?

3. 1. Snapshot Report– initial report-October 25 2. Fall Submission – enrollment, schedule, courses, special program, student demo, staff & staff demo, graduate, withdrawn 3. Midyear Submission – Finance Only 4. Summer Report- ending enrollment, discipline, attendance, special program, grades, withdrawn, courses taken, dual courses, online courses, staff & students Major PEIMS Report Submissions

4. Data collected through PEIMS is used by several TEA programs to create reports including the following: TEA Standard ReportsTEA Standard Reports – geographic, student, staff AEISAEIS - Academic Excellence Indicator System Accountability System Accountability SystemAccountability System - Rating SnapshotSnapshot - provides an overview of public education in Texas for a particular school year Pocket EditionPocket Edition - reports a variety of state-level statistics on topics such as: Students; TAKS Performance & Participation; Graduates & College Admissions; Attendance, Completion, & Dropouts; Accountability Ratings; Personnel; and Finances. TEA Data Resources and ResearchTEA Data Resources and Research - provides a treasure trove of information for researchers, parents and the public at large to mine and learn about the workings of 1,200 districts and charters, as well as TEA How is PEIMS data used?

5. Gradebook – JR3 -Returning Teachers – same username/password -New Teachers – will be given username/default password * Team Leaders will orient new teachers in the team on how to use gradebook. Check Attendance DAILY - Elementary- Homeroom ONLY - MS/HS – EVERY Class/Subject Take note: 3 Tardy = 1 absent Be aware of student/s in ISS and OSS “Special Mission”

6. When should attendance be taken? The official attendance time is 10:30 AM daily. If student is in the class at the official time he/she is counted present, if he/she is not, he is counted absent. Please don’t forget to record absences/tardy in your gradebooks. Be consistent. Guidelines in Taking Attendance

7. Are there any exceptions to the rule that a child is counted absent if he/she is not in his classroom at the official attendance taking time? (Mark absent but considered excused absent) Yes. There are exceptions. If a student is participating in a board approved activity and is under the supervision of a professional staff member. If a student is away from school participating in a mentorship event under the Distinguished Achievement Program. If a Medicaid eligible student is absent for up to one day for participating in the Early and Periodic Screening, Diagnosis and Treatment Program of the Texas Department of Human Services. If a student misses school for the observance of a religious holy days. One day of travel to and one day of travel from the observance is also excused. If a student spent 120 minutes at school, went home due to sickness. When a student has a documented appointment with a health care professional and is temporarily absent during the school day for that appointment

8. How is Tardy recorded in the attendance accounting system? In PEIMS (Public Education Information Management System) tardy is not reported, it is a local policy. However, 3 tardy = 1 absent, thus, it is added to the acquired absences when determining if a student will be promoted or credit will be awarded. Teachers must keep records of tardy slips. HS students can only acquire 9 absences/semester. Excessive absences will cause credit to be forfeited. Teachers be consistent in taking attendance in each subject.

9. How is attendance recorded when the student is in OSS (Out of School Suspension)? By definition, the student is “out of school”, and so he/she is counted absent. How is attendance recorded when the student is in ISS (In School Suspension)? He/She is present. Can a student make up an absence/s? No, there is no mechanism for making up an absence/s for the state funding purposes.

10. What if a student has been absent for 3 or more consecutive days? Homeroom teachers need to call parent/guardian if student has been absent for 3 or more consecutive days to check if student is sick or attending another school. Document calls. If student has been attending another school please notify the office immediately. What do I need to do if an absent student came back the following day? Ask for a doctor’s note or letter from parent/guardian. They are given 3 days to submit documentation. After 3 days absent is considered unexcused.

11. Attendance is being reported to TEA every 6 weeks. - Correct attendance record - Enrollment Reconciliation Form ( to balance actual student in classroom and database) - Special Ed Population, Bilingual/ESL, TAG, CTE, PRS, online courses, dual course etc. Attendance Submission

12. - Check Attendance daily - Submit Excuse letters, dr’s note, parent correspondence to main offices - Enter grades daily – parents has account to check your gradebook - document, document, document Be Reminded, Special Agents!

13. The Gradebook is a legal document and must be kept as a part of the school’s yearly records. The teacher has a contractual obligation to keep clear and accurate records on each student. Website: https://websmart6.jr3online.com/gatewayhttps://websmart6.jr3online.com/gateway Username: first name initial and last name Password: returning teachers – the same/ new teachers will be issued late r GRADEBOOK

14. 1.Shows student’s attendance record 2.Shows an orderly and systematic posting of grades, which is the basis of the teacher’s evaluation for the report card. 3.Reflects teacher’s class preparation Gradebook Functions:

15. Classwork = 50% Homework = 10% Test = 40% Weighted Grading System

16. Quarterly Grades – based on category weights mentioned Semester Grades – based on assigned term weights - S1 = 40% of Q1 + 40% of Q2 + 20% of S1 Exam - S2 = 40% 0f Q3 + 40% of Q4 + 20% of S2 Exam Year-End Grades – applicable to Elementary and Middle School only - Y1 = 50% S1 Grade + 50% S2 Grade Grade Calculations

17. Teachers must observe the due dates for progress report and report card submission to Admin. Once final term grades are submitted to Admin and report cards have been issued, no grade changes shall be allowed, unless approved by the Principal.

18. Mission Agents Are you READY?

19. OmegaLee S. Ramos PEIMS District Coordinator Phone: C1 - (214) 375 -2039 ext. 5664 C2 – (214) 325- 7731 Email: oramos@gatewaycharter.org Special Agent: