1. HKCAN Project : an overview & the way forward presented by JULAC-HKCAN Workgroup 4 th October, 2002 Presentation: Joyce Po (Hong Kong Institute of Education) Demonstration: Lolita Kwok (Hong Kong Baptist University)

2. History of HKCAN Project January 1999 Lingnan University initiated a collaborative project among HK academic libraries to perform Chinese name authority control A workgroup was formed : Hong Kong Chinese Authority (Name) 香港中文名稱規範工作小組

3. History of HKCAN Project September 2001 HKCAN Project was recognized as a JULAC (Joint University Libraries Advisory Committee) project Costs shared by members

4. Objectives 1.Build a union Chinese name authority database for resource sharing purpose 2.Enhance efficiency and effectiveness in authority control among HK libraries 3.To accommodate CJK vernacular headings Jin, Yong, 1924-or 金庸， 1924-

5. Objectives 4.To develop Chinese and English headings to solve the problem of authors having bilingual publications Gao, Xingjian& 高行健 Cheung, Steven N. S.& 張五常

6. Founding Members Chinese University of Hong Kong (Database host institution) Hong Kong Baptist University Hong Kong Institute of Education Hong Kong Polytechnic University Lingnan University University of Hong Kong City University of Hong Kong (Observer)

7. Technical standards AACR2 -- Standard for creation of headings and references MARC21 for Authority Data -- Creation of MARC records

8. Record Structure 1999-2000 Exploring a MARC tag to store equivalent heading double 1xx 880 19x (Chinese form in 1xx, LC or pinyin form in 19x)

9. August 2000 Adopted 7xx model with modification Field tag clearly defined in MARC 21 Format for Authority Data 1xx main heading -- Authorized Chinese form 7xx equivalent heading (repeatable) -- English form / pinyin form

10. Record Structure in 2000 Sample record 100 1 成龍,|d1954- 400 1Chan, Kong-sang,|d1954- 700 1Cheng, Long,|d1954-

11. May 2001 HKCAN Authority Record Requirement was set up Scope : personal names corporate names conference names series/uniform titles

12. May 2002 Revised the record structure to comply wholly with MARC21 facilitate future cooperation with overseas libraries 1xx main heading: LC established heading / pinyin form 7xx equivalent heading (repeatable): Chinese form

13. Sample record (revised in 2002) 100 1Gao, Xingjian 400 1Kao, Hsing-chien 700 1 高行建 100 1 Cheng, Long,|d1954- 400 1 Chan, Kong-sang,|d1954- 700 1 成龍,|d1954-

14. LEADER24:01444cz 2200337n 4504 001000025865 003HkCAN 00520001026123548.0 008810225nc acannaabn |a aaa ||| 010 $an 81014388 035 $a(DLC#)n 81014388a 040 $aDLC$beng$cDLC$dDLC$dDLC-CK$dInU$dNjP$dDLC-R$dDLC$dNjP$dOCoLC$dHkCU$dHkCAN 066 $c$1 100 1 $aJin, Yong,$d1924- 400 1 $wnne$aChin, Yung,$d1924- 400 1 $aZha, Liangyong,$d1924- 400 1 $a 查良庸,$d1924- 400 1 $aCha, Louis,$d1924- 400 1 $aCha, Liang-yung,$d1924- 400 0 $aKim-Dung,$d1924- 400 1 $aKim, Dung,$d1924- 400 0 $aJinyong,$d1924- 400 1 $aYong, Jin,$d1924- 400 1 $aKin, Y{229}o,$d1924- 670 $aHis Hung Yang hao chieh chuan. 670 $aHis Ma nu da t{225}inh, 1978?:$bt.p. (Kim-Dung) 670 $aChin Yung pai chia t{176}an ( 金庸百家談 ), 1987:$bcolophon (Jinyong [in rom.]) 670 $aFox Volant of the snowy mountain, c1993:$bt.p. (Jin Yong) cover p. 4 (b. 1924 in China's Zhejiang Province but now based in Hong Kong; real name, Louis Cha; novelist, journalist, publisher, political commentator, historian and Buddhist scholar) 670 $aFox Volant of the Snowy Mountain, 1996:$bt.p. (Jin Yong) 670 $aBuky{229}o sh{229}osetsu no kyojin Kin Y{229}o no sekai, 1996:$bt.p. (Chin Yung [chi. r]; Kin Y{229}o [Jpn. r.]) 700 1 $a 金庸,$d1924- LC record enhanced by HKCAN

15. LEADER24:01009nz 2200229n 4504 001000036539 003HkCAN 008990423n| acnnnaab| |a ana d 035 $a(HkCU#)cu150596 040 $aHkCU$cHkCU 066 $c$1 110 1 $aHong Kong (China).$bRating and Valuation Dept. 410 1 $aHong Kong (China).$bCommissioner of Rating and Valuation 410 2 $aCommissioner of Rating and Valuation (Hong Kong, China) 410 2 $aRating and Valuation Dept. (Hong Kong, China) 410 2 $aCha xiang wu ye gu jia shu (Hong Kong, China) 410 2 $a 差餉物業估價署 ( 香港, 中國 ) 510 1 $wa$aHong Kong.$bRating and Valuation Dept. 510 1 $wa$a 香港.$b 差餉物業估價署 670 $aIts Annual summary by... Commissioner of Rating and Valuation for the year 1997- 1998, 1998:$b(Commissioner of Rating and Valuation) 670 $a 香港特別行政區政府電話簿, 1998:$bp. 507 ( 差餉物業估價署 Rating and Valuation Department) 710 1 $a 香港 ( 中國 ).|b 差餉物業估價署 Original record created by HKCAN Members

16. Progress of the Database January 2001 Members started to submit records to the Database Chinese University of Hong Kong and Hong Kong Baptist University records loaded to the Database September 2001 Hong Kong Polytechnic University records loaded

17. November 2001 Hong Kong Institute of Education records loaded January 2002 City University of Hong Kong records loaded De-duplication September 2001 : guidelines prepared 2002 : de-duplication completed

18. Statistics (as of 12 September 2002) Personal name :71,500 records Corporate name :13,166 records Meeting name : 962 records Series/Uniform title :16,696 records Total :102,324 records

19. Statistics (as of 12 September 2002) LC enhanced records : 41,828 records (41%) Original created records : 60,496 records (59%)

20. Library System Vendors Some vendors support other tags e.g. MultiLIS system in Canada August 2001 Innovative agreed to support 7xx model 7xx indexed and searchable on OPAC Redirections for Equivalent headings

21. Search 110 “Hong Kong (China). Rating and Valuation Dept.” and its redirections

22. Search 710 “ 香港 ( 中國 ). 差餉物業估價署 ” and its redirections.

23. Search see-reference heading 400 “Sun tzu”  redirection is given to 100 and 700

24. Co-operation with China/Taiwan With Taiwan in November 1999 Software and data exchange agreement With China in June 2000 HKCAN Workgroup acquired data file of authority records from National Library of China Records in CN MARC format Data mounted on the test site

25. Summary CJK Enhanced records benefit both users and cataloguers Bilingual publications of Chinese authors can be accommodated within one name authority record

26. Summary Names with same pinyin can be differentiated easily Wen, Jun  文均 Wen, Jun  文軍 Labor intensive, but cost and time will be justified in the long run because the quality of cataloguing is improved

27. 1.Building a dynamic database member libraries contribute new records and update existing records 2.Building a noise-free database maintain the standard of name authority records eliminate inconsistency among member libraries Future Development

28. 3.Resource sharing build up data and MARC format suitable for the exchange and sharing among HK and overseas libraries recruit new members in the future 4.More future collaboration Has provided a good foundation for further cooperation Become a discussion forum for Hong Kong cataloguers and take joint action if necessary