1. Speaker Development Webcast Presenting Your Presentation

2. 2009 SAP BusinessObjects User Conference 2 Agenda  On-Site Meeting Room Logistics  Building Your Agenda  Tips for a Successful Presentation  Questions

3. 2009 SAP BusinessObjects User Conference 3 Meeting Room Logistics  Please note, each speaker is expected to bring his or her own notebook PC for the presentation. Computers will not be provided in session rooms. Each session room will be set with the following equipment**:  Screen  LCD Projector Package  Shure wireless Lavaliere Microphone  Computer Audio Cable/Director Box  Audio Mixer  JBL Powered Speaker  Wired Internet **As of 9/1/2009. Subject to change. Please submit any special equipment requests or concerns you may have regarding the existing equipment to GBN Speaker Services at speakers@gogbn.org. speakers@gogbn.org

4. 2009 SAP BusinessObjects User Conference 4 Speaker Ready Room – Available for your Use  All speakers must check in at this location at least 60 minutes prior to your presentation.  Equipment will be available for you to practice, review, and print your presentation. The Speaker Ready Room is located in the Jade Room. Below are the operating hours:  Sunday, October 18, 2009 12:00 p.m. – 4:00 p.m.  Monday, October 19, 2009 8:30 a.m. – 5:30 p.m.  Tuesday, October 20, 2009 8:30 a.m. – 5:30 p.m.  Wednesday, October 21, 2009 7:30 a.m. – 12:15 p.m.

5. 2009 SAP BusinessObjects User Conference 5 On-site Speaker Tips  In the event of an emergency – please contact the Speaker Ready Room.  No last minute crisis  Locate your meeting room in advance  Get comfortable - familiarize yourself with the room logistics, i.e., setup, size, etc.  Arrive at least 15 minutes in advance of your presentation start time  Kindly ask the previous session speaker to give you the stage (please follow this guideline at the end of your presentation, too - continue discussions outside of the meeting room)  Introduce yourself to the room facilitator  Discuss if you want to use cue cards for time reminders (highly recommended)  A GBN Program Committee volunteer should be on-site to help introduce your presentation  Connect and test all a/v needs  Do not hesitate to ask for immediate a/v support via your room facilitator

6. 2009 SAP BusinessObjects User Conference 6 Building your Agenda  At a minimum, your presentation should match your abstract  Presentations are reviewed by your fellow GBN Program Committee volunteers prior to the conference (new!)  Advanced feedback is essential for high quality presentations that achieve high scores from attendees (excellent for your personal performance ratings, too)  Attendees are interested in brief demonstrations - offline or screen shots are the recommendation for 5-10 minutes  Keeps your audience interested and engaged (no death by PPT)  Plan for a 45 minute presentation with 15 minutes of Q&A  Basic rule is 3 minutes per slide  Set yourself 10 minute goals so you don’t end up with 10 slides to cover in three minutes

7. 2009 SAP BusinessObjects User Conference 7 What’s the Purpose/Objective of the Presentation  Guidelines for consideration:  Why am I giving this presentation?  What do I want the audience to know or do at the end of the presentation?  How do I want the audience to feel at the end of the presentation?

8. 2009 SAP BusinessObjects User Conference 8 Engaging the Audience  Why is it important for the audience to hear what you have to say?  How does what you say affect them?  What’s in it for them to listen to you?

9. 2009 SAP BusinessObjects User Conference 9 Tips for Building the Agenda  Every speaker likes a “sold-out” audience  Your advance abstract/presentation content is critical to draw interest to attend your session  Abstracts and Learning Objectives are printed in the program.  Use the Online Change Form if you need to change a speaker, etc.  Attendees find interest/value in call outs throughout the presentation for:  Return on Investment  Tips/Tricks  Gotcha  Best Practices  Tell your “playbook” story – business process old/new (see next slide example)

10. 2009 SAP BusinessObjects User Conference 10 Manual Travel Authorizations; BU’s requiring Travel Authorization for all travel Non-Standard, paper-based, Travel Expense Reporting and approval process Non-Standard Travel & Entertainment Policies; 23+ policies around the company Manual sample audits of expense reports; Non- standard business specific audits across the company Lack of detailed metrics Individual Bill - Individual Pay (IBIP) process; resulting in untimely reimbursement to employees and corporate card vendors Paper receipt intensive Process; Non-Standard Decentralized back-end expense reporting processing Automated Travel Authorizations for Direct Bill Travel Activity charged to Corporate Liability Corporate Cards Standardized automated expense reporting and hierarchy driven approval process Integration of Standardized best practice T&E Policy methodology and entitlements; 1 Global Company-wide Policy 100% automated real-time audit of expense reports; accompanied by a concentrated standardized back-end image-based audit Enhanced measurement methodology and controls; Level 3 data Individual Bill – Company Pay (IBCP) process; remitting payment directly to corporate card vendor and employees (Best Practice) Electronic integration of corporate card expenses ; Pre- population of expense into expense report Centralized back-end image-based expense reporting process Old Process (Old Playbook)Current Process (New Playbook) Reinventing a Faster, Better, More Efficient……………Automated T&E Expense Reporting Process!!!

11. 2009 SAP BusinessObjects User Conference 11 PowerPoint Presentation Tips  Spell Check  Enter Session code on the template  Include a “how to contact” if appropriate  Use text sparingly – keep points to a short, concise, outline form  Wording should be clear and legible  Slide titles – keep to one or two lines  Visually appealing – pictures and visual effects are appealing  Colors – no more than 4 colors (avoid red)  Alignment  Consistent – presentation should follow an organized, logical manner  Ask another set of eyes to review your final PPT  Deadline for presentation upload was September 7 th, 2009

12. 2009 SAP BusinessObjects User Conference 12 PPT Style  Text  Use the SAP BusinessObjects User Conference Template  Stay with the template color scheme  5 Bullet Point Rule  Title font size = 28  Text font size = 22  Use Myriad Pro font from the template

13. 2009 SAP BusinessObjects User Conference 13 Tips for a Successful Presentation  Have a strong introduction  Rehearse  It is better not to read slides verbatim. Expand on the material.  Always repeat any audience questions. Those in the back probably did not hear it.  Speak slowly and enunciate carefully.  Be positive, be enthusiastic, relax, and have fun  Be a master of influence  Everyone has stage fright

14. 2009 SAP BusinessObjects User Conference 14 Sample Agenda  Company Introduction (5 minutes)  Company Overview (1 slide)  Who are we, what do we do, etc.  Systems Utilized and User Base (1 slide)  SAP BusinessObjects product release, enhancement package, portal, etc.  SAP BusinessObjects infrastructure/architecture  Number of users, types, global deployment, etc.  Project Scope (1 slide)  Your presentation learning points  Overview of Learning Points (1 – 2 minutes)  Learning Point #1 (3 – 5 slides) (10 – 12 minutes)  Learning Point #2 (3 – 5 Slides) (10 – 12 minutes)  Learning Point #3 (3 – 5 slides) (10 – 12 minutes)  Conclusion (2 -3 slides) (5 minutes)  Summarize learning points and tell the audience where to find more information

15. 2009 SAP BusinessObjects User Conference 15 Questions?

16. 2009 SAP BusinessObjects User Conference 16 Need Help? Speaker Resource Page

17. 2009 SAP BusinessObjects User Conference 17 Thank you for participating Questions: Email GBN Speaker Services at Speakers@gogbn.org.Speakers@gogbn.org