1. Who Tagged This?!!! Ken Black, CPPM Texas Department of State Health Services (or didn’t tag it)

2. Proper Asset Tagging Identification – Most important phase of asset’s life – Tagging is critical part of this phase Important decisions for tagging – Where to put the tag – Who tags it (and when) Should be in your policy

3. Decisions for Tagging Where to put the tag – Must be visible – Standardized location 6.1.4 Tagging: …Tags will be placed in a conspicuous location that can easily be scanned during inventory. Tag locations for some items are standardized. Refer to DSHS Asset Tagging Guide.DSHS Asset Tagging Guide

4. Decisions for Tagging Who tags it (and prints it) – Interested, trustworthy person – Centralized – PM staff is best – Decentralized – Property Coordinator/Administrator 6.1.4 Tagging: …Inventory tags will be affixed to the assets by the Inventory Coordinator for regions and hospitals, and by the PMO for Central Office.

5. Decisions for Tagging When to put the tag – Promptly after receipt – Before leaving warehouse/delivery point – Warranty replacements 6.1.4 Tagging: …Inventoried Assets will not be delivered to the user or put into use prior to placing the inventory tag on them.

6. Tags Gone Bad!

25. And my favorite!

27. What does it affect? Inventories Audits Disposals Your sanity!

28. Assessed Problems Lack of concern at warehouses ‒Poor placement of tags ‒Deliver without tagging Tags handed over to program staff Not covered in policy & procedures Lack of training Lots of idle surplus

29. Solutions Assign tagging duties to PM staff Training –Property Coordinators –Receiving staff Revise policy & procedures Push management to release surplus

34. Available in most industrial or office supply catalogs

35. http://www.cabletiesandmore.com/flag-cable-ties.php http://www.bradyid.com/bradyid/pdpv/56930.html

36. http://www.grainger.com/search?searchQuery=cable+tag

42. http://www.idplate.com/product/windshield- tags-with-bar-code-labels

43. Identify ownership End guess work

44. Summary Tag in a visible location with unobstructed scan path Train PM and receiving staff Specify who, where and when in your policy & procedures Be careful who you trust!!!

45. Questions? Ken Black 512-776-2738 ken.black@dshs.state.tx.us