1. Microsoft Access 2013 ®® Tutorial 9 Using Action Queries and Advanced Table Relationships

2. XP Objectives Session 9.1 – Create an action query to create a table – Create action queries to append, delete, and update data Session 9.2 – Define many-to-many and one-to-one relationships between tables – Learn about joining tables – Join a table using a self-join – View and create indexes for tables New Perspectives on Microsoft Access 20132

3. XP Using Action Queries and Advanced Table Relationships Case - Chatham Community Health Services Enhancing User Interaction with the Health Database User wants to enhance the database by creating some advanced queries and integrating more tables into the database Tasks include: Creating Action Queries Creating relationships between database tables Defining M:N and 1:1 Relationships Between Tables Joining Tables Using Indexes for table fields Viewing existing indexes New Perspectives on Microsoft Access 20133

4. XP Using Action Queries and Advanced Table Relationships (Cont.) New Perspectives on Microsoft Access 20134

5. XP New Perspectives on Microsoft Access 20135 Using Action Queries and Advanced Table Relationships (Cont.)

6. XP New Perspectives on Microsoft Access 20136 Using Action Queries and Advanced Table Relationships (Cont.)

7. XP New Perspectives on Microsoft Access 20137 Using Action Queries and Advanced Table Relationships (Cont.)

8. XP Action Queries New Perspectives on Microsoft Access 20138 Action Query – A query that adds, changes, or deletes multiple table records at a time – Make Table Query Creates a new table by copying records from one or more existing tables – Append Query Adds records from existing tables or queries to the end of another table – Delete Query Deletes a group of records matching the criteria you specify from one or more tables

9. XP Action Queries (Cont.) New Perspectives on Microsoft Access 20139 History Table – Contains data that is no longer needed for current processing but that you might need to reference in the future

10. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201310 Creating a Make Table Query

11. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201311

12. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201312

13. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201313

14. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201314 Creating an Append Query

15. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201315

16. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201316

17. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201317 Creating a Delete Query

18. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201318

19. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201319

20. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201320

21. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201321 Creating an Update Query

22. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201322

23. XP Action Queries (Cont.) New Perspectives on Microsoft Access 201323

24. XP Relationships Between Database Tables New Perspectives on Microsoft Access 201324

25. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201325

26. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201326

27. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201327

28. XP Many-to-Many Relationships – Abbreviated M:N – When you have a many-to-many relationship between two tables, you must create a third table, known as a relationship table, and form one-to many relationships between the two original primary tables and the relationship table – When you join tables that have a many-to-many relationship, you can extract data from them as if they were one larger table Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201328

29. XP One-to-One Relationships – Abbreviated 1:1 – Each record in the first table matches at most one record in the second table, and each record in the second table matches at most one record in the first table – An entity subtype is a table whose primary key is a foreign key to a second table and whose fields are additional fields for the second table Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201329

30. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201330

31. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201331

32. XP Defining M:N and 1:1 Relationships Between Tables Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201332

33. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201333

34. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201334

35. XP Joining Tables – Inner Join A join in which the DBMS selects records from two tables only when the records have the same value in the common field that links the tables – Outer Join A join in which the DBMS selects all records from one table and only those records from a second table that have matching common field values Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201335

36. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201336

37. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201337

38. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201338

39. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201339

40. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201340 – Self Join A table that is joined with itself Can be either an inner or outer join – Imagine a situation where there are multiple supervisors, and each of the supervisors also has a supervisor – Separate tables for supervisors would be very confusing – The supervisors are also employees, and thus the EmployeeID for a supervisor is entered in the SupervisorID field – This is a case where a self-join would be used

41. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201341

42. XP – Creating a Self Join Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201342

43. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201343

44. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201344

45. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201345 – Using Indexes for Table Fields An index is a list that relates field values to the records that contain those field values Access automatically creates and maintains an index for a table’s primary key

46. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201346

47. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201347

48. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201348 Viewing Existing Indexes

49. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201349 Creating an Index

50. XP Relationships Between Database Tables (Cont.) New Perspectives on Microsoft Access 201350