1. Department of Retirement Systems DRS Transmittal Training 02/28/08

2. Agenda Reporting Status Codes Edit Messages Reminders Account Activity Corrections Statement of Account Activity Helpful Hints

3. Reporting

4. Transmittal Reporting The information submitted on your transmittal report is edited for accuracy If an potential edit is discovered the transaction may be rejected, corrected, or left as is A Transmittal Edit Report is sent to you which lists the errors found and the actions taken

5. Edit Messages The transaction is first displayed exactly as it was reported to DRS 533-80-8888JONES, MARCUS T Defined Benefit:Earn Per: 200603Compen: 351.18- Mbr contr: 3.09- Employr Contr: 6.21- Status: AType Code: 71 Hours: 22.4- Days: 0 Rejected:The sum of the transactions on this report would create a negative balance of hours or days for the earning period being reported. Resubmit with the correct information.

6. Edit Messages Following the reported transaction are the edit messages relating to the transaction 533-80-8888JONES, MARCUS T Defined Benefit:Earn Per: 200603Compen: 351.18- Mbr contr: 3.09- Employr Contr: 6.21- Status: AType Code: 71 Hours: 22.4- Days: 0 Rejected:The sum of the transactions on this report would create a negative balance of hours or days for the earning period being reported. Resubmit with the correct information.

7. Edit Messages A member can have more than one record reject Watch for rejected Defined Contributions The messages are grouped together and identified by type of error Members money did not get posted to their account!!

8. Correct Reporting Payment $100 Transmittal $100 DRS Accepts $100 Payment ($100) Billing $100 A/R Balance ($0.00) $100 Posted to Member/Employer Account Scenario: Employer reports a correct transaction for a member DRS A/R Member/ Employer Account

9. Rejection Transaction reported is incorrect and the system cannot tell what is wrong. The transaction is not posted.

10. Rejected Transaction Payment $100 DRS A/R Member/ Employer Account Edit Report DRS Rejects $100 Payment: ($100) Billing : $0.00 A/R Balance: ($100) No Data Posted, Since All Rejected Scenario: Employer reports $100.00 Member & Employer Contributions for a member that is rejected Transmittal $100

11. DRS A/R Member/ Employer Account DRS Accepts $100 Payment: ($100) Billing: ($0.00) TC Billing: $100 A/R Balance: ($0) $100 posted to member/ employer account Payment $00 Correction Transmittal $100 Correcting the Rejection

12. Information Changed Transaction is incorrect, but the system can determine the problem and adjusts accordingly. The adjusted transaction is posted to the account.

13. Information Changed Transaction DRS A/R Member/ Employer Account Scenario: Employer reports incorrect member & employer contributions based on the compensation reported. Member and Employer contributions are recalculated Payment $100 Transmittal $100 Edit Report DRS Recalculates to $150 Payment: ($100) Billing: $150 A/R Balance: $50.00 The correct amount of $150 is posted to the account

14. Warning The transaction appears questionable, but is within allowable limits and is accepted and posted.

15. Edit Messages Wrong Plan was reported for this member. Reported hours are greater than 300 (or < -300). Begin Date submitted was ignored and transaction processed. No employment information found on file for this member. Information was not reported for this member. Information was last received for the 05/06 reporting period. Please submit the necessary information. Earning Period outside Begin Date/End Date. Type code error due to EMSP – Substitute and or Non-Substitute. Rejection Information Changed Warning

16. Reporting Reminders Be sure to submit on the transmittal the Plan Choice record when the Member Information Form received from the employee Do not report a rate option until the member turns in the Member Information Form Begin dates Default dates Choice dates

17. Account Activity

18. Data Flow between Employer and DRS Statement of Account P S A Y Y S R T O E L M L Human Resources Dept Payroll Dept DRSDRS One Record Member Profile Employment Info Defined Benefit Defined Contribution Plan Choice Edit Messages

20. 536-56-5555 5555 Renton SD

23. Scenario A Employment Info Defined Benefit Defined Contribution Plan Choice Member Profile SSN System Plan Begin Date 612-04-8888T305 16 2008 SSNInvestment Prog.Rate OptionAmount 612-04-8888WSIBA100.00 SSNDate Choice Code 612-04-8888 SSN Name Gender DOB Address 612-04-8888 Meyer, Mark M 1131 Anywhere Ave. Olympia, WA 98501 SSNEarn Pd.Comp. Employer Cont.Hours 612-04-888805 20082000.00 26.00 80.0

24. 06/16/08 05/08 200805 20080516 Meyer, Mark M

25. Defined Contribution Reconciliation (DCRECON) An automatic adjustment made by the DRS Financial Management System Defined Contribution (DC) portion of the Statement of Account Activity always has a zero balance DC balances are transferred to the Defined Benefit (DB) side of the Statement of Account Activity, allowing the employer to make adjustments as necessary

26. DESCRIPTION RECEIVED OR POSTED DATE DUE BY DATE RPT PERIOD OR PAYMENT NUMBER TRANSMITTAL REPORT INFORMATION INVOICE OR PAYMENT AMOUNT BALANCE DUE DEFINED BENEFIT – DB Transmittal Report – R01 Reported by Employer Rejected by DRS Contribution Transmittal Payment May 2008 CT TOTAL DEFINED CONTRIBUTIONS – DC Transmittal Report – R01 Reported by Employer Defined Contributions – Self Defined Contributions – WSIB Total Rejected by DRS Defined Contributions – Self Defined Contributions – WSIB Total: Calculated by DRS Defined Contributions – Self Defined Contributions – WSIB Contribution Transmittal Payment – WSIB Payment – SELF May 2008 DC TOTAL 06/14/2008 06/10/2008 06/14/2008 06/10/2008 06/15/2008 052008 331066 052008 331066 26.00 26.00- 00.00 100.00.00 100.00 100.00- 00.00 26.00- 100.00- 26.00- 100.00- Transferred from DC 06/14/2008 DCRECON 100.00- Transferred To DB 06/14/2008 DCRECON 100.00 0.00 ==== 126.00- ======

27. Mark Meyer Research Shows: Member Profile record is missing the date of birth All records sent to DRS rejected Resolution Re-report all records to DRS Correction

28. 05/16/2008 612 04 8888 05/2008

29. 5/16/2006 05/2008

30. A WSIB Mark Meyer 5/16/2006

31. 1131 Anywhere St WA 98501 09/14/1952 Male Olympia

32. 2000.00 26.00 100.00 80.0 A Meyer, Mark 05/2008

33. 80.0 2000.00 71 A Meyer, Mark 05/2008 Meyer, Mark 05/2008

34. 2000.00 26.00 100.00 80.0 A Meyer, Mark 05/2006 Meyer, Mark 05/2008

35. 2000.00 100.00 05/2008

36. 100.00 26.00 80.0

37. 05/2006 05/16/2006 Meyer, Mark 05/2008

38. DEFINED BENEFIT – DB Transmittal Report – R01 Reported by Employer Rejected by DRS Contribution Transmittal Payment Transferred from DC May 2008 CT TOTAL DEFINED CONTRIBUTIONS – DC Transmittal Report – R01 Reported by Employer Defined Contributions – Self Defined Contributions – WSIB Rejected by DRS Defined Contributions – Self Defined Contributions – WSIB Calculated by DRS Defined Contributions – Self Defined Contributions – WSIB Contribution Transmittal Payment – WSIB Payment – SELF Transferred to DB May 2008 DC TOTAL 06/14/2008 06/10/2008 06/14/2008 06/10/2008 06/14/2008 06/15/2008 052008 331066 DCRECON 052008 331066 DCRECON 26.00 26.00- 00.00 100.00 00.00 100.00 00.00 26.00- 100.00- 100.00- 100.00 126.00- 00.00 Transmittal Correction – C01 06/17/2008 0520068 26.00 Transmittal Correction – C01 06/17/2008 052008 Defined Contributions – WSIB 100.00 Defined Contributions - SELF Transferred from DB 06/17/2008 DCRECON 100.00- Transferred to DB 06/17/2008 DCRECON 100.00 100.00- 00.00 100.00 00.00

39. DESCRIPTION RECEIVED OR POSTED DATE DUE BY DATE RPT PERIOD OR PAYMENT NUMBER TRANSMITTAL REPORT INFORMATION INVOICE OR PAYMENT AMOUNT BALANCE DUE Transmittal Report – R01 Reported by Employer Member Employer Total Rejected by DRS Member Employer Total Recalculated by DRS Member Employer Total Calculated by DRS Member Employer Contribution Transmittal Payment May 2008 CT TOTAL 06/14/2008 06/10/2008 06/15/2008052008 331088 457.83 920.86 1378.69 7.77- 15.63- 23.40- 13.33- 26.82- 40.15- 436.73 878.41 1315.14 1378.69- 63.55-

40. DESCRIPTION RECEIVED OR POSTED DATE DUE BY DATE RPT PERIOD OR PAYMENT NUMBER TRANSMITTAL REPORT INFORMATION INVOICE OR PAYMENT AMOUNT BALANCE DUE Transmittal Report – R01 Reported by Employer Member Employer Total Rejected by DRS Member Employer Total Recalculated by DRS Member Employer Total Calculated by DRS Member Employer Contribution Transmittal Payment May 2008 CT TOTAL 06/14/2008 06/10/2008 06/15/2008052008 331088 457.83 920.86 1378.69 7.77- 15.63- 23.40- 13.33- 26.82- 40.15- 436.73 878.41 1315.14 1378.69- 63.55-

41. Helpful Hints When your regular transmittal (R01) is received and processed the report period changes Any corrections processed before your next regular transmittal will post to this report period If you have rejected data, submitting a correction report before your next regular report is posted will alleviate the need to do a credit redistribution Timeline

42. Thank You