1. RDA Authority Records Conference Names

2. 2 Conference Names From the RDA glossary:

3. 3 Conference Names Conferences are a type of corporate body Instructions on corporate bodies apply Also to other events of a corporate nature: Seminars Meetings Exhibitions Expeditions Sporting events Festivals Fairs [etc.]

4. 4 Authorized Access Points (RDA 11.3) From the RDA glossary:

5. 5 Authorized Access Points (RDA 11.13) The basis of the authorized access point (heading) is the preferred name Additions are made to the preferred name (RDA 11.13.1.2-11.13.1.8) Coded 110/111 in MARC 21 110 = meeting or event recorded subordinately 111 = meeting or event recorded directly

6. 6 Preferred Name for the Corporate Body (RDA 11.2.2) From the RDA glossary:

7. 7 Preferred name for the corporate body (RDA 11.2.2) Different forms of the same name (RDA 11.2.2.5) Order of preference: Form appearing in preferred sources of information Form presented formally on preferred source, if more than one Most commonly found form Brief form that would differentiate the body

8. 8 Preferred name for the corporate body (RDA 11.2.2) Form appearing in preferred sources of information (RDA 11.2.2.5) Title page:Preface: Form appearing in preferred source: EuroPKI

9. 9 Preferred name for the corporate body (RDA 11.2.2) Form presented formally on preferred source, if more than one (RDA 11.2.2.5) Title page: Form presented formally: International Symposium on Medicinal and Aromatic Plants

10. 10 Number or Year of Convocation of a Conference, Etc. (RDA 11.2.2.11) Omit from the preferred name indications of its number Omit from the preferred name indications of its year or years Conference on Co-ordination of Galactic Research not Second Conference on Co-ordination of Galactic Research Polyurethanes Expo not Polyurethanes Expo '99

11. 11 Number or Year of Convocation of a Conference, Etc. (RDA 11.2.2.11). In AACR2/LCRI, years were retained with intialisms and acronyms In RDA, they are omitted AACR2: CICA 2011 RDA: CICA Old practice is found in pre-RDA NARs Correct this when re-coding as RDA

12. 12 Frequency of a Conference, Etc. In AACR2, indications of frequency were omitted from the name In RDA, they are retained AACR2: Conference on Fishing RDA: Annual Conference on Fishing Old practice is found in pre-RDA NARs Correct this when re-coding as RDA

13. 13 Named conferences In AACR2/LCRI, a phrase had to include a word that connotes a meeting, for the conference to be considered named In RDA, this is not necessary Conferences unnamed under AACR2, but named under RDA: Freedom & Faith Digital Library Futures: User Perspectives and Institutional Strategies

14. 14 Subordinate and Related Bodies (RDA 11.2.2.13-11.2.2.29) From the RDA glossary:

15. 15 Subordinate and Related Bodies (RDA 11.2.2.13-11.2.2.29) Some conferences, etc., are recorded directly 111 2 $a Symposium on Some Mathematical Questions in Biology Some conferences are recorded subordinately 110 2 $a San Francisco Art Association. $b Annual Drawing and Print Exhibition Follow the same instructions as for other corporate bodies

16. 16 Subordinate and Related Bodies (RDA 11.2.2.13-11.2.2.29) Important to consider whether a conference is really subordinate May contain the name of another body but not be subordinate to it “Distinguish cases in which the subordinate body's name includes the names of higher bodies from cases in which the names of higher bodies appear only in association with the subordinate body's name.” (RDA 11.2.2.14.6) 111 2 $a American Chemical Society Symposium on Organic Compounds Organised by the American Chemical Society, but not a subordinate body

17. 17 Variant Name for the Corporate Body (RDA 11.2.3) From the RDA glossary:

18. 18 Variant Name for the Corporate Body (RDA 11.2.3) General Guidelines (RDA 11.2.3.3) Name or form of name not chosen as the preferred name Name or form of name used by the corporate body Name or form of name found in reference sources Form of name resulting from a different transliteration Coded 410/411 in MARC 21

19. 19 Variant Name for the Corporate Body (RDA 11.2.3) General Guidelines (RDA 11.2.3.3) Directly recorded name if preferred name is recorded subordinately 110 2 $a Pennsylvania Scotch-Irish Society. $b Annual Meeting and Banquet 411 2 $a Annual Meeting and Banquet of the Pennsylvania Scotch-Irish Society Record only if the form might reasonably be sought

20. 20 Variant Name for the Corporate Body (RDA 11.2.3) General Guidelines (RDA 11.2.3.3) Subordinately recorded name if preferred name is recorded directly 111 2 $a NATO Advanced Networking Workshop 410 2 $a North Atlantic Treaty Organization. $b Advanced Networking Workshop Record only if the form might reasonably be sought

21. 21 Variant Name for the Corporate Body (RDA 11.2.3) Expanded Name (RDA 11.2.3.4) If preferred name consists of, or includes, an acronym, initialism or abbreviated form of name 111 2 $a EuroSSC (Conference) 411 2 $a European Conference on Smart Sensing and Context 111 2 $a CICA (Conference) 411 2 $a International Conference on Computer, Informatics, Cybernetics and Applications Note that acronyms and initialisms are qualifed in access points

22. 22 Variant Name for the Corporate Body (RDA 11.2.3) Acronym / Initialism / Abbreviated Form (RDA 11.2.3.5) If preferred name is a full form of the name 111 2 $a Pan-Pacific Conference on Occupational Ergonomics 411 2 $a PPCOE (Conference) 110 2 $a Econometric Society. $b Australasian Meeting 411 2 $a ESAM (Meeting) Note that acronyms and initialisms are qualified in access points

23. 23 Variant Name for the Corporate Body (RDA 11.2.3) Alternative Linguistic Form of Name (RDA 11.2.3.6) If preferred name has alternative linguistic variants 111 2 $a Canadian Agricultural Outlook Conference 411 2 $a Conférence des perspectives de l'agriculture canadienne 110 2 $a Wales International Harp Festival 410 2 $a Gw ̂ yl Delynau Rhyngwladol Cymru

24. 24 Variant Name for the Corporate Body (RDA 11.2.3) Other Variant Name (RDA 11.2.3.7) If considered important for identification and access 111 2 $a International Conference on Cybernetics 411 2 $a International Cybernetics Conference 111 2 $a IBM Scientific Computing Symposium on Environmental Sciences 411 2 $a Scientific Computing Symposium on Environmental Sciences, IBM

25. 25 Additions to the Preferred Name in Access Points (RDA 11.13.1.2 – 11.13.1.8) Additions are made in these cases: Name not conveying the idea of a corporate body (RDA 11.13.1.2) To distinguish between access points (LCPS for 11.13.1.1, RDA 11.13.1.3-11.13.1.7) Number, Date and Location of a Conference, Etc. (RDA 11.13.1.8)

26. 26 Names Not Conveying the Idea of a Corporate Body (RDA 11.13.1.2) “If the preferred name for the body does not convey the idea of a corporate body, add a suitable designation.” 111 2 $a Freedom & Faith (Conference) $d (1984 : $c Saint Charles (Ill.) 111 2 $a Digital Library Futures: User Perspectives and Institutional Strategies (Conference) $d (2009 : $c Milan, Italy ) Use the most appropriate term: Conference, Symposium, Colloquium, Exhibition, Expedition, Festival, Fair, etc.

27. 27 Other Designation Associated with the Corporate Body (RDA 11.13.1.7) From the RDA glossary:

28. 28 Names Not Conveying the Idea of a Corporate Body (RDA 11.13.1.2, LCPS for 11.7.1.4) Initialisms and Acronyms “If the name chosen for the authorized access point for a corporate body is an initialism or acronym written in all capital letters (with or without periods between them), add a qualifier to the name.” 111 2 $a CICA (Conference )

29. 29 Names Not Conveying the Idea of a Corporate Body (RDA 11.13.1.2, LCPS for 11.7.1.4) Names that combine acronym/year are not valid in RDA CAV’91 becomes CAV (Conference) CICA 2011 becomes CICA (Conference) Instances that affect the BL catalogue should be referred for Authority Control for correction

30. 30 Distinguishing Between Access Points (RDA 11.12.1.2 – 11.13.1.7) Make additions to distinguish between access points for two or more bodies that have the same name, or names so similar that they may be confused; make additions to each name (LCPS for 11.13.1.1, RDA 11.13.1.3-11.13.1.7) Place Associated with the Body (RDA 11.13.1.3) Associated Institution (11.13.1.4) Date Associated with the Body (11.13.1.5) Other Designation Associated with the Body (11.13.1.7)

31. 31 Place Associated with the Body (RDA 11.13.1.3) From the RDA glossary:

32. 32 Place Associated with the Body (RDA 11.13.1.3) 111 2 $a Conference on Fishing (Great Britain) 111 2 $a Conference on Fishing (Australia) 111 2 $a ATE (Conference : Canada) 111 2 $a ATE (Conference : South Africa)

33. 33 Associated Institution (RDA 11.13.1.4) From the RDA glossary:

34. 34 Associated Institution (RDA 11.13.1.4) 111 2 $a Management Symposium (Institute of Directors) 111 2 $a Management Symposium (Confederation of British Industry) 111 2 $a BRE (Conference : Beekeepers’ Association) 111 2 $a BRE (Conference : Bristol Trainspotters’ Club)

35. 35 Date Associated with the Body (RDA 11.13.1.5) From the RDA glossary:

36. 36 Date Associated with the Body (RDA 11.13.1.5) 111 2 $a English Knitting Meeting (1909-1927) 111 2 $a English Knitting Meeting (1960-) 111 2 $a FEE (Conference : 1899-1927) 111 2 $a FEE (Conference : 1999-)

37. 37 Other Designation Associated with the Corporate Body (RDA 11.13.1.7) From the RDA glossary:

38. 38 Other Designation Associated with the Corporate Body (RDA 11.13.1.7) 111 2 $a Football Supporters’ Meeting (Soccer) 111 2 $a Football Supporters’ Meeting (American football) 111 2 $a SC (Conference : Software composition) 111 2 $a SC (Conference : Supercomputing)

39. 39 Number, Date and Location of a Conference, Etc. (RDA 11.13.1.8) From the RDA glossary:

40. 40 Number, Date and Location of a Conference, Etc. (RDA 11.13.1.8) Add to the name of a one-off conference Add to the name of a single instance of a sequential conference 111 2 $a Governor’s Conference on Aging (Fla.) $n (3rd : $d 1992 : $c Tallahassee, Fla.) 111 2 $a Australian Bioethics Association. $b National Conference $n (6th : $d 1998 : $c Hobart, Tas.) 111 2 $a Gapawaiwa Writers’ Workshop $n (1st : $d 1993)

41. 41 Number, Date and Location of a Conference, Etc. (RDA 11.13.1.8) Use name of associated institution as the location if it provides better identification, or if local place not known 111 2 $a International Conference on Georgian Psalmody $n (2nd : $d 1997 : $c Colchester Institute) 110 2 $a Society for the Study of Economic Inequality. $b Meeting $n (1st : $d 2005 : $c Universitat de les Illes Balears) 111 2 $a U.S. Open (Golf tournament) $d (1989 : $c Oak Hill Country Club) Use the Preferred Name for the institution

42. 42 Number, Date and Location of a Conference, Etc. (RDA 11.13.1.8) If the conference, etc., was held online, record Online as the location 111 2 $a Electronic Conference on Land Use and Land Cover Change in Europe $d (1997 : $c Online) If the sessions of a conference, etc., were held in two or more locations, add each of the place names 111 2 $a International Congress of Iranian Art and Archaeology $n (5th : $d 1968 : $c Tehran, Iran; I ṣ fahān, Iran; Shīrāz, Iran)

43. 43 Individual and Collective Conference Name Authority Records (LCPS for 11.13.1.8) Individual conference name authority records Used for a one-time conference Used for a single instance of an ongoing (sequential) conference Collective conference name authority records Used for the whole series of an ongoing conference

44. 44 Individual and Collective Conference Name Authority Records (LCPS for 11.13.1.8) Authority Records for Ongoing Conferences “For ongoing conferences, separate authority records may be created for the collective conference (typically made when cataloging a serial), an individual instance of an ongoing conference (typically made when cataloging a monograph), or both. These records may coexist in the LC/NACO authority file. A record for the collective conference should always be made to connect the earlier and later names of the collective conference.”

45. 45 Individual Conference Name Authority Records Used for a one-time conference: 1112 $a International Conference on Fishing $d (2011 : $c Grimsby, England) 111 2 $a CICA (Conference) $d (2011 : $c Hangzhou, China) Used for a single instance of an ongoing (sequential) conference: 111 2 $a Conference on Bats $n (3rd : $d 1999 : $c Whitby, England) 111 2 $a BTR (Conference) $n (2nd : $d 2002 : $c University of New Mexico) NARs now created for single instances of ongoing conferences

46. 46 Individual Conference Name Authority Records Can contain references from variant names of a one-time conference: 111 2 $a CICA (Conference) $d (2011 : $c Hangzhou, China) 411 2 $a International Conference on Computer, Informatics, Cybernetics and Applications $d (2011 : $c Hangzhou, China) 411 2 $a Conference on Computer, Informatics, Cybernetics and Applications, International $d (2011 : $c Hangzhou, China) 411 2 $a CICA 2011 $d (2011 : $c Hangzhou, China)

47. 47 Individual Conference Name Authority Records Can contain references from variant names of a single instance of an ongoing (sequential) conference: 111 2 $a BTR (Conference) $n (2nd : $d 2002 : $c University of New Mexico) 411 2 $a Conference on the Unified Science & Technology for Reducing Biological Threats & Countering Terrorism $n (2nd : $d 2002 : $c University of New Mexico) 411 2 $a BTR 2002 $d (2002 : $c University of New Mexico)

48. 48 Collective Conference Name Authority Records Used for the whole series of an ongoing conference: 1112 $a Conference on Bats 111 2 $a BTR (Conference) Used by institutions who catalogue conference proceedings as serials

49. 49 Collective Conference Name Authority Records Can contain references from variant names of the whole series of an ongoing (sequential) conference: 111 2 $a BTR (Conference) 411 2 $a Conference on the Unified Science & Technology for Reducing Biological Threats & Countering Terrorism 111 2 $a Conference on Bats 411 2 $a Batconf (Conference)

50. 50 Collective Conference Name Authority Records Can contain earlier and later name references when a conference has changed its name: 111 2 $a Conference on Bats 511 2 $w r $i Predecessor: $a Bat Conference Earlier and later name references are only carried in collective conference name authority records

51. 51 Collective Conference Name Authority Records Authorized access point usually contains preferred name ($a) only 111 2 $a Conference on Bats But if all instances are held in the same place, also include the location ($c) 111 2 $a Amsterdam Colloquium $c (Universiteit van Amsterdam)

52. 52 Linking Individual and Collective Conference Name Authority Records When creating both a collective and an individual conference name authority record, add the following note to the collective record: 667 $a See also related access points for individual instances of this conference which include specific information about the number, date, or place of the individual conference

53. 53 BL Guidelines on Sequential Conferences If an AACR2 name authority record already exists for the collective conference name i.e. without number, date or place Create an individual conference name authority record for the item in hand Only upgrade the collective name authority record to RDA if: The collective access point is needed in a catalogue record, or The form of name is not valid in RDA

54. 54 BL Guidelines on Sequential Conferences If no AACR2 name authority record exists for the collective conference name i.e. without number, date or place Create an individual conference name authority record for the item in hand Do not create a collective conference name authority record

55. 55 BL Guidelines on Sequential Conferences If an AACR2 record exists for individual conference name in form acronym/year (CAV 2013, etc.), for the item in hand This form of name is not valid in RDA Correct and upgrade the individual name authority record Do not create a collective name authority record

56. 56 BL Guidelines on Sequential Conferences Only create or upgrade a collective name authority record when: Your BL catalogue record covers the complete sequence or The existing collective record is not valid in RDA or Earlier and later name references are needed when a conference has changed its name

57. 57 BL Guidelines on Sequential Conferences If earlier NARs in the same sequence are not valid in RDA Refer to Authority Control for correction (use email) Only if used in BL catalogue 111 2 $a ABC 2002 $d (2002 : $c Verona, Italy) becomes 111 2 $a ABC (Conference) $n (3 rd : $d 2002 : $c Verona, Italy) 110 2 $a Cat Club. $b Meeting $n (4 th : $d 2010 : $c London, England) becomes 110 2 $a Cat Club. $b Annual Meeting $n (4 th : $d 2010 : $c London, England)

58. 58 BL Guidelines on Sequential Conferences Earlier and later names 111 2 $a Yorkshire Hedge Laying Symposium 511 2 $w r $i Successor: $a Yorkshire Hedge Laying and Dry Stone Walling Symposium 111 2 $a Yorkshire Hedge Laying and Dry Stone Walling Symposium 511 2 $w r $i Predecessor: $a Yorkshire Hedge Laying Symposium

59. 59 Recording at the Element Level Authorized Access Points are required by MARC 21 Authorized Access Points are required by current systems However, RDA is designed to work at the element level Linked data (BIBFRAME, etc.) So Future systems may not require Authorized Access Points Discretely recorded elements can be retrieved, matched, linked and combined into displays Element-level recording is the real substance of the RDA NAR Elements are recorded for the present in discrete MARC 21 fields Not all RDA elements can be added to the authorized access point

60. 60 Recording at the Element Level 046 – Special coded dates (R) 368 – Other attributes of person or corporate body (R) 370 - Associated place (R) 371 – Address (R) 372 – Field of Activity (R) 373 – Associated group (Associated Institution) (R) 374 – Occupation (R) 375 – Gender (R) 376 – Family information 377 – Associated language (R) 378 – Fuller form of personal name (NR)

61. 61 046 - Special Coded Dates (R) (RDA 11.4) Date Associated with the Corporate Body (11.4) Individual name authority record 046 $s 20011004 $t 20011007 Conference held from 4th – 7th October 2001 046 $s 19990216 $t 19990216 One-day conference held on 16th February 1999 046 $s 1989 $t 1989 Conference held in 1989 (more specific date not known)

62. 62 046 - Special Coded Dates (R) (RDA 11.4) Date Associated with the Corporate Body (11.4) Collective name authority record Record known start and end dates of the whole ongoing conference Record an end date only if the series has ended, or changed name 046 $s 2001 Conference series began in 2001 046 $s 1999 $t 2004 Conference series began in 1999 and ended in 2004

63. 63 368 - Other Attributes of Person or Corporate Body (R) (RDA 11.7) Other Designation Associated with the Corporate Body (RDA 11.7) $a – Type of corporate body Use a term that has been used, or that could be used, as a qualifier (“Other designation”) Terms may be as specific as appropriate Use a term a body uses to describe itself LCSH terms are preferred

64. 64 368 - Other Attributes of Person or Corporate Body (R) (RDA 11.7) 111 2 $a WWIC (Conference) 368 $a Congresses and conventions $2 lcsh 111 2 $a International Conference on Smart Design 368 $a Congresses and conventions $2 lcsh 111 2 $a International Symposium on Electronic System Design 368 $a Congresses and conventions $2 lcsh 110 2 $a Orthopaedic Research Society. |b Annual meeting 368 $a Meetings $2 lcsh

65. 65 368 - Other Attributes of Person or Corporate Body (R) (RDA 11.7) Also record appropriate terms for other entities treated as meetings 111 2 $a Rencontres rossiniennes 368 $a Exhibitions $2 lcsh 111 2 $a Lewis and Clark Expedition |d (1804-1806) 368 $a Scientific expeditions $2 lcsh 111 2 $a Hearts Festival |d (2010 : Harrogate, England) 368 $a Festivals $2 lcsh

66. 66 370 - Associated Place (R) (RDA 11.3) Place Associated with the Corporate Body (RDA 11.3) Record the location of a conference in 370 $e Record a country that is the subject of a conference, or otherwise associated with a conference, in 370 $c Record any other place that is the subject of a conference or otherwise associated with a conference, in 370 $f Record an institution where a conference was held in 373, not 370

67. 67 370 - Associated Place (R) (RDA 11.3) 111 2 $a Poetry and Voice Conference $d (2010 : $c University of Chichester) 368 $a Congresses and conventions $2 lcsh 370 $e Chichester (England) $2 naf 373 $a University of Chichester $2 naf Individual conference name authority record Only record places that apply to the individual conference Collective conference name authority record Only record places that apply to the whole series

68. 68 372 - Field of Activity (R) (RDA 11.10) Field of Activity of the Corporate Body (RDA 11.10) 111 2 $a International Conference on Oriental Astronomy 368 $a Congresses and conventions $2 lcsh 370 $f East Asia $2 lcsh 372 $a Astronomy $2 lcsh Individual conference name authority record Only record fields that apply to the individual conference Collective conference name authority record Only record fields that apply to the whole series

69. 69 373 – Associated Group (R) (RDA 11.5) Associated Institution (RDA 11.5) Record an institution that is the location of the conference Record an institution organising the conference Record an institution that is the subject of a conference Record an institution otherwise associated with the conference

70. 70 373 – Associated Group (R) (RDA 11.5) 111 2 $a Poetry and Voice Conference $d (2010 : $c University of Chichester) 368 $a Congresses and conventions $2 lcsh 370 $e Chichester, England $2 naf 373 $a University of Chichester $2 naf Individual conference name authority record Only record institutions that apply to the individual conference Collective conference name authority record Only record institutions that apply to the whole series

71. 71 377 – Associated Language (R) (RDA 11.5) Language of the Corporate Body (RDA 11.8) Record the language(s) in which a conference issues its proceedings Record the language(s) in which a conference does its business Individual conference name authority record Only record languages that apply to the individual conference Collective conference name authority record Only record languages that apply to the whole series

72. RDA Authority Records for Conference Names Examples

73. 73 Named in RDA but not named in AACR2/LCRI

74. 74 Omit year of convocation

75. 75 Retain indication of frequency

76. 76 Qualify initialisms and acronyms

77. 77 Collective conference NAR

78. 78 Individual conference NAR

79. RDA Authority Records Conference Names THE END