1. Presented by Jefferson Schools Finance Department June 30, 2015

2.  Complete June receipts, disbursements and journal entries  Post any necessary transfers (approved by the Principal) to clear a negative account balance BEFORE the year is closed  ALL NEGATIVE ACCOUNT BALANCES MUST BE CLEARED BEFORE THE YEAR IS CLOSED!!! June 30, 2015

3.  Print Open PO’s Report found under the Reports menu, Purchase Orders  Go to the PO’s menu, Liquidate, and liquidate (close) all open PO’s (It’s important to use a June 30 th liquidation date)  NOTE: Once the year-end process is completed for your school, you can enter these PO’s again with a July 1st date with a new PO # June 30, 2015

4.  Print a Receipts and Disbursement Report with an ending date of June 30 th (Do not check “Exclude Encumbrance”)  Year-To-Date Encumbrances total (far right column) should equal “0”  If this total is not “0”, please contact Debbie McCauley at 304-728-9280 June 30, 2015

5.  Complete June’s Bank Reconciliation  Steps 1 – 7 (see SFO Manual, Section 10, Page 59)  Send Finance regular monthly reconciliation reports for June  Must be submitted to Finance by JULY 15 TH  You can not submit your report with any negative account balances  Include contact phone number in case we have questions/issues June 30, 2015

6.  Print the following reports for dates beginning 7/1/xx through 6/30/xx:  Account History  Check Register  Receipt Register  Journal Entries  Purchase Orders June 30, 2015

7.  Notify Debbie McCauley in Finance when the proceeding steps have been completed  Monthly reconciliation reports due in Finance by JULY 15 TH  You will need to wait for Debbie’s notification that year-end has been closed before you may begin with July’s postings  Any open PO’s that you liquidated prior to year-end can now be re-entered with a July date, new PO number and printed June 30, 2015