1. Monitoring Presented by Kadija Bafoe-Harding and Craig Reid NOAA Grants Management Division February 28, 2013 1

2. WHAT IS MONITORING? The purpose of project monitoring is to ensure that the terms and conditions of awards are fulfilled. Project monitoring shall be the joint responsibility of the Grants Officer, Program Officer, award recipient, and/or their designees. Monitoring may take the form of site visits, written and/or oral reports, meetings, or any other form of communication deemed appropriate by the Grants Officer for keeping apprised of project progress. Performance (technical) reports shall contain brief information as prescribed in the applicable uniform administrative requirements incorporated into the award, unless otherwise specified in the award provisions. 2

3. FOUR TYPES OF MONITORING Financial Review (SF-425) Performance Progress Report (PPR) and Annual Progress Report (APR) Desk Audit –Weekly conference calls –Email updates –Technical assistance 3

4. Site Visits –Pre-visit Discuss internally (GMD/FPO) and notify recipient Plan agenda and –Onsite Interview PI and staff Review management procedures and financial records Observe activities Present findings in an exit interview with PI 4

5. Post Award Monitoring Prior approvals, including these funded actions: Release of Funds Continuations / Supplemental Funding –Due Diligence SAM Website (excluded parties) Budget analysis (if applicable) Single Audit NIST Debt List / Do Not Pay List Review of current performance 5

6. Open Discussion 6 Thank you!