1. Affordable Computerized Maintenance Management Solutions (CMMS) Gabi Miles Hach Company May 22, 2009

2. Why Have a Maintenance Strategy Helps to manage your time –Plan when you do jobs –Keep a record of what you do –Stay organized –Improved system reliability Helps you save money! –Reduce down time (fix before it breaks) –Meet regulatory compliance –Better inventory management –Increase the residual value of your equipment

3. Maintenance System Options Manage maintenance department manually Automate the management of the maintenance department Automate Asset Management and Maintenance

4. Manual Method Uses spreadsheets, 3x5 cards, paper calendars to manage the maintenance schedule Pro: –Very easy to implement –Inexpensive Con: –Reduces likelihood of implementing a rigorous maintenance schedule –Potential unscheduled down time increases costs –Paper work to manage – file, track, lose? –Summary reports are very difficult to do Do Job 1 Go to site 3

5. Some Potential CMMS ROIs* CMMS users gain productivity: ~28% Inventory reduction: ~18% Downtime reduction: ~20% Maintenance labor reduction: ~ 10% to 40% Energy cost savings: 5% to 10% Project Management efficiency increase: ~5% Increase equipment value for resale: ~10% to 20% * various studies

6. Asset & Maintenance Management A computer program with a wide range of capabilities for an organization’s maintenance operations. Pro: –A comprehensive tool with lots of features –Ideal for finance and asset managers Con: –Over 60% of implementations fail! –Typically require big changes –Costly ~ 50K+ to $4.5M –Complex systems: garbage in – garbage out

7. Example: DATASTREAM

8. Automate the Maintenance Department A computerized maintenance management program for maintenance operations Pro: –Simplicity of features focused on the maintenance department –Easy to setup, learn and use Con: –Not well suited for large organizations with complex needs

9. Features of an Automated Solution  Designed for maintenance people  Easy, cost effective maintenance scheduling solution  Easy to use calendar  Tracks details that matter to maintenance  Provides instructions, equipment drawings and pictures.  Stays with a familiar format and simple process  Provides maintenance and business information

10. It Should Work the Way You Do! You put your jobs on a calendar. You check them off when they are done. You record the work in the equipment card file...

11. Interactive, Color-coded Calendar A simple calendar easily manipulated Flexible scheduling of preventative work orders Track corrective work orders

12. Generate Work Orders Incorporate graphics, detailed instructions, manuals Print for all or just for specific workers Add as many details as you need Use portables for accuracy and flexibility

13. Document Your Work Document what you need to: Who What Parts used Parts cost Labor hours

14. Generate Maintenance and Business Reports Equipment History Top Ten List Open work orders Equipment list ???

15. Consider Ease of Set Up Flexibility Security Link to SCADA

16. CMMS Options: What’s The Best Fit? Manage maintenance department manually Automate the management of the maintenance department Automate Asset Management and Maintenance

17. Organizational needs –IT needs –Purchasing –Finance (asset mgmt) Comfort with computer systems Facility size CMMS Options: What’s The Best Fit?

18. Water Information Management Solutions Accurate, useful information Dashboards Other CMMS USGS EPA Process data SCADA / Historian OPC, MODBUS, etc Dataloggers Operator logs Lab Data LIMS Benchsheets Commercial Lab Field data Portables Log sheets Third Party Commercial Lab Engineering Firms Compliance & Verification Engine Calculation Engine Useable, Actionable, Reportable, Supportable Secure Central Storage

19. What Is Water Information Management? Quickly generate & submit reports: built-in regulatory templates and wizards built-in calculations Helps you make immediate, informed decisions : streamlined reporting with intelligent alerts enhanced graphing & charting tools Using accurate data: automatically collected from (SCADA, LIMS, Commercial Lab, Portable devices, Excel, etc) manually entered (log sheets, etc) downloaded from dataloggers