1. © Imperial College London Imperial College’s Digital Repository Spiral Philippa Hatch Project officer 2008

2. Talk overview: Repositories & their benefits How to add a paper Relevant copyright Support

3. Repositories: A system to capture, store, present and preserve research output in a digital format. Store a wide range of digital objects: images, data, research papers, theses & lecture courses. Make the metadata associated with these objects easy for web search engines to find by using open access standards. Provide free to view copies of published papers, research data and theses

4. The Benefits: Open accessfree to view no subscription More visiblemore citationsnext RAE College showcase Archive Statistics Fully integrated with Sympletic Publications Full text from PWP Supported by funders

5. How to add a file: Check the publisher permits deposit Log in to the Symplectic publications system Identify the record for which you have a file Click on the SPIR@L button Upload file from your computer & grant the licence Check for email notification

6. Locate record & click on SPIR@L button:

7. Add file from your computer: 2. Find file on your computer & choose the version 4. Link to file appears when the screen refreshes 1. Check citation 3. Upload

8. Read and grant licence: 5. Read the licence 6. Grant the licence 7. Sherpa Romeo link to check copyright (journals only)

9. A few checks and then public: Library: Metadata Version and the publisher’s policy No problem – public 1-3 days If problem we will query file or email

10. Record in the public repository To view full text URL to give to another researcher Find more Departmental research

11. The Article can now be found using Google:

12. Some pointers on self-archiving and copyright : Copyright transfer agreements and self-archiving policies are publisher specific. For Information check the signed copyright transfer agreement and ‘author’s guide’. Or use the Sherpa Romeo website (Journals only) Most publishers allow you to add a copy of the ‘author’s final draft’ to an institutional repository Spiral team will add DOI / link to publisher’s website and acknowledge copyright. Email the spiral team if you aren’t sure.

13. Sherpa Romeo records for: http://www.sherpa.ac.uk/romeo.php Springer Blackwell Elsevier John Wiley 1. May deposit author version. 2. Add set statement 1. May deposit author version. 2. Add set statement 1. May deposit author version. 2. May be 6 or 12 month embargo 1. May deposit author version. 2. Add set statement

14. Specialist mathematics publishers: American Mathematical SocietySociety for Industrial and Appled Mathematics (SIAM) 1. May deposit publisher PDF. Oxford University PressCambridge University Press 1. May deposit author version. 2. 12 month embargo on STM titles 1. May deposit publisher PDF. 1.May deposit publisher PDF after 12 months with publisher’s permission. 2.May deposit author version immediately.

15. Making a start: A.Get to know the self-archiving policies of the journals to which you regularly submit papers. B.Remember to keep the final author’s draft C.Submit a copy of your next published paper. D.Add your best papers - copies of your Research Assessment Exercise (RAE) nominated papers. E.Add other papers as time, and copyright, allows.

16. Please ask for help Step-by-step guide (Symplectic publications systems - Help) SPIRAL interface guide: http://pubsprd.imperial.ac.uk/information.html http://pubsprd.imperial.ac.uk/information.html Problem using the Symplectic publications system: ICT support team service.desk@imperial.ac.ukservice.desk@imperial.ac.uk Copyright & adding full-text: Spiral team spiral@imperial.ac.ukspiral@imperial.ac.uk