1. NSF Early Career Award Submission Preparation March 21, 2014 Prepared by: Shelly Baczkowski 734.936.0813

2. 1 Step #1: Faculty Early Career Development (CAREER) Program - Notification of Intent to Submit Notify your grant administrator at least 10 business days prior to sponsor deadline. Provide solicitation information. Start a budget wish list. Ask questions and begin the conversation. Complete Fastlane registration through ORSP and your grant administrator. Name, temporary password and a numbered ID. Share sign-on information with grant administrator. Prompt response to communications are essential.

3. 2 Step #2: Faculty Early Career Development (CAREER) Program – Documents What documents will you need? Project Summary. Project Description. References Cited. Biosketch. Budget. Budget Justification. Postdoc Mentoring Plan (if one is being used). Facilities, Equipment and Other Resources Document. Data Management Plan. Department Approval Letter (prepared by the Department Chair). NSF outreach component different from broader impacts. Physics faculty typically fill this requirement by working with the Planetarium or other campus museums, for example.

4. 3 Minimum Business Days Milestone12345678910 Notify Contracts and Grants Specialist of your intention to apply Register in submission system Prepare and finalize project summary Prepare and finalize project description Cite references Include biosketch Prepare and finalize budget and budget justification Prepare and finalize postdoc mentoring plan Complete facilities, equipment and other resources document Complete data management plan Request department approval letter from Chair Identify outreach component and finalize budget with other unit(s) Submit to Department for approval Submit to College by 9:00am for approval ORSP review and approval Sponsor deadline Step #3: Faculty Early Career Development (CAREER) Program - Understanding Timing Minimum Business Days Milestone12345678910 Notify Contracts and Grants Specialist of your intention to apply Register in submission system Prepare and finalize budget and budget justification Prepare and finalize postdoc mentoring plan Prepare and finalize project summary Prepare and finalize project description Identify outreach component and finalize budget with other unit(s) Cite references Include biosketch Complete facilities, equipment and other resources document Complete data management plan Request department approval letter from Chair Submit to Department for approval Submit to College by 9:00am for approval ORSP review and approval Sponsor deadline

5. 4 Faculty Early Career Development (CAREER) Program – Budget Example Year #1Year #2Year #3Year #4Year #5Total 4%(yearly salary amount)dates 1/0 1. Salaries and Wages PI:Name, title, 1 summer month$9,000$9,360$9,734$10,124$10,529$48,747 1 Post Doctoral Associate$50,000$52,000$54,080$56,243$58,493$270,816 0 Other Professional, 12 calendar months$0 1 Graduate Students, # calendar months, xx%$1,094$1,138$1,183$1,231$1,280$5,926 0 Undergraduate Students$0 Total Salaries and Wages$60,094$62,498$64,998$67,598$70,302$325,489 2. Staff Benefits$16,826$17,499$18,199$18,927$19,684$91,137 28% of Salaries and Wages - estimated Total Salaries, Wages and Benefits$76,920$79,997$83,197$86,525$89,986$416,626 3. Permanent Equipment (Items costing in excess of $5,000) $0 Total Permanent Equipment$0 4. Travel Domestic $0 Foreign $0 Total Travel$0 5. Other Direct Costs Materials and Supplies $0 Publication Costs $0 Grad Student Tuition$21,688$22,989$24,368$25,830$27,380$122,255 6%(yearly increase) Total Other Direct Costs$21,688$22,989$24,368$25,830$27,380$122,255 Total Direct Costs$98,608$102,986$107,565$112,355$117,366$538,881 Modified Total Direct Costs$76,920$79,997$83,197$86,525$89,986$416,626 6. Indirect Costs 55.50%of modified Total Direct Costs$42,691$44,398$46,174$48,021$49,942$231,227 Total Amount Requested$141,299$147,384$153,740$160,377$167,308$770,108

6. 5 Faculty Early Career Development (CAREER) Program – Other Things to Consider For most directorates minimum total budget for the five-year period is $400K, or $80K/year. Read directions carefully to determine the limits for your submission. Assistant Faculty can apply up to three times; however, only awarded once. No Co-PI’s or other senior personnel allowed. Once awarded the annual report must be submitted timely to the sponsor or future funding will be held. The word CAREER must appear as the first word in the proposal title. Lots of info on the NSF website (www.nsf.gov).