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Published byAmy Stafford Modified over 9 years ago
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SSuggestions/Requests CCompliments CComplaints RRebates/Offers SSubscriptions/Cancellations QQuestions/Comments
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BBusiness letters should be typed AAll typing begins at the left margin WWrite on fronts only; include more pages if necessary.
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BBegin typing the heading on the first line of the page BBegin at the margin TTop left corner of the page TThe heading includes your address and the date.
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34 Willow Way Lincoln, RI 02865 October 1, 2002 Heading
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AAssures that your letter is delivered within the business without an envelope 44 returns after the heading FFull name, comma, title of recipient CCompany name MMailing address
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4 spaces 34 Willow Way Lincoln, RI 02865 October 1, 2002 Inside Address Mr. Bart Simpson, President Crank Calls, Inc. 1313 Evergreen Terrace Springfield, NJ 07733 4 spaces
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HHit “Enter” twice after the inside address. TType the salutation at the left-hand margin. BBegins with the word “Dear” and is followed by “Mr.” or “Mrs.” and last name. PPlace a colon after the person’s name.
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34 Willow Way Lincoln, RI 02865 October 1, 2002 Salutation Bart Simpson, President Crank Calls, Inc. 1313 Evergreen Terrace Springfield, NJ 07733 Dear Mr. Simpson: 2 spaces
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SSkip one line after the salutation. DDO NOT indent each new paragraph. DDouble space between paragraphs. KKeep paragraphs short for easy reading. TThe body of a business letter has a specific order
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May only be two sentences long: 1. Who you are (in relation to the company – make them understand why they should listen to you) 2. Reason(s) you are writing (complaint, compliment, request information, etc.)
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34 Willow Way Lincoln, RI 02865 October 1, 2002 1 st Paragraph Bart Simpson, President Crank Calls, Inc. 1313 Evergreen Terrace Springfield, NJ 07733 Dear Mr. Simpson: I am a victim of your business’s services. I am writing to both you and the Better Business Bureau to complain about your company.
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Middle Body Paragraphs: (7-8 sent) TThoughts SSuggestions CCompliments Or complaints about the topic ONE IDEA per paragraph!
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34 Willow Way Lincoln, RI 02865 October 1, 2002 Middle Paragraphs Bart Simpson, President Crank Calls, Inc. 1313 Evergreen Terrace Springfield, NJ 07733 Dear Mr. Simpson: I am a victim of your business’s services. I am writing to both you and the Better Business Bureau to complain about your company. I am a teacher who is constantly harassed over the phone by my students, who are using your services. I would like to request that you stop dealing with my students. By using your services, my students are losing the chance to use their minds to come up with their own put-downs, insults, and jokes. I don’t want to be crank-called, but if I must be, I’d prefer my students learn something from it.
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Last paragraph: (5-6 sent) TThanks for time & consideration RRequest for acknowledgement NNecessary contact information
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34 Willow Way Lincoln, RI 02865 October 1, 2002 Last Paragraph Bart Simpson, President Crank Calls, Inc. 1313 Evergreen Terrace Springfield, NJ 07733 Dear Mr. Simpson: Thank you for your time and consideration in this matter. I am certain you will see the importance of letting children make their own crank calls. I look forward to hearing your response. In lieu of writing, feel free to call me at 732-855-5397. I am a victim of your business’s services. I am writing to both you and the Better Business Bureau to complain about your company. I am a teacher who is constantly harassed over the phone by my students, who are using your services. I would like to request that you stop dealing with my students. By using your services, my students are losing the chance to use their minds to come up with their own put-downs, insults, and jokes. I don’t want to be crank-called, but if I must be, I’d prefer my students learn something from it.
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SSkip one line after the body. CCapitalize only the first word. FFollow with a comma BBusiness letter closing words: Sincerely, Respectfully, Yours Sincerely, Yours Truly,
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Closing Sincerely, 34 Willow Way Lincoln, RI 02865 October 1, 2002 Bart Simpson, President Crank Calls, Inc. 1313 Evergreen Terrace Springfield, NJ 07733 Dear Mr. Simpson: Thank you for your time and consideration in this matter. I am certain you will see the importance of letting children make their own crank calls. I look forward to hearing your response. In lieu of writing, feel free to call me at 732-855-5397. I am a victim of your business’s services. I am writing to both you and the Better Business Bureau to complain about your company. I am a teacher who is constantly harassed over the phone by my students, who are using your services. I would like to request that you stop dealing with my students. By using your services, my students are losing the chance to use their minds to come up with their own put-downs, insults, and jokes. I don’t want to be crank-called, but if I must be, I’d prefer my students learn something from it.
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““RETURN” four times. TType your full name. BBetween your closing and your typed name, sign your full name, preferably with blue/black ink.
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Sincerely, 34 Willow Way Lincoln, RI 02865 October 1, 2002 Bart Simpson, President Crank Calls, Inc. 1313 Evergreen Terrace Springfield, NJ 07733 Dear Mr. Simpson: Thank you for your time and consideration in this matter. I am certain you will see the importance of letting children make their own crank calls. I look forward to hearing your response. In lieu of writing, feel free to call me at 732-855-5397. I am a victim of your business’s services. I am writing to both you and the Better Business Bureau to complain about your company. I am a teacher who is constantly harassed over the phone by my students, who are using your services. I would like to request that you stop dealing with my students. By using your services, my students are losing the chance to use their minds to come up with their own put-downs, insults, and jokes. I don’t want to be crank-called, but if I must be, I’d prefer my students learn something from it. Signature Mrs. Amanda Hugginkiss Amanda Hugginkiss Typed Name
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YYou will create a RD right now in class. (Complaint/Letter to Boss/Letter of Thanks) IIt must be… TTyped DDouble space TTNR or Ariel/12 size font MMust be 1 page long! DDue next Tuesday-only HMK
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