2. McGraw-Hill/Irwin PPT Module 21 Proposals and Progress Reports ©2007, The McGraw-Hill Companies, All Rights Reserved.

3. 21-1 Proposals and Progress Reports  To learn how to  Write purpose statements.  Identify your audiences’ “hot buttons.”  Write proposals.  Write progress reports.

4. 21-2 Proposals and Progress Reports Start by answering these questions:  What is a “report”?  How do I identify a problem to study?  What should go in a proposal?  What should go in a progress report?

5. 21-3 Steps in Writing Any Report  Define the problem.  Gather necessary information.  Analyze the information.  Organize the information.  Write the report.

6. 21-4 Types of Formal & Informal Reports  Information  Sales and quarterly reports.  Analytical  Annual, audit, and make-good reports.  Recommendation  Feasibility, justification, and problem- solving reports.

7. 21-5 A Good Report Problem is  Real.  Important enough to be worth solving.  Narrow but challenging.

8. 21-6 A Good Purpose Statement Shows  The organizational problem or conflict.  The specific technical questions that must be answered to solve the problem.  The rhetorical purpose of the report.

9. 21-7 Parts of a Class Project Proposal  Problem  Feasibility  Audience  Topics to Investigate  Methods/Procedure  Qualifications/ Facilities/Resources  Work Schedule  Call to Action

10. 21-8 Progress Reports  Are used to  Report progress.  Enhance your image.  Float trial balloons.  Minimize potential problems.  Types  Chronological  Task  Recommendation