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Program Framework Review November 2011 Pamela Miller, Ph.D. AVP for Learning.

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Presentation on theme: "Program Framework Review November 2011 Pamela Miller, Ph.D. AVP for Learning."— Presentation transcript:

1 Program Framework Review November 2011 Pamela Miller, Ph.D. AVP for Learning

2 Purpose of Program Review San Juan College recognizes the importance of a systematic program review and evaluation process to guide the continuous improvement of quality academic programs.

3 Purpose (cont’d) The program review process is comprised of four primary data components: Internal analysis ◦ Outcomes assessment ◦ KPI’s Stakeholder surveys Competitive/peer analysis Market analysis

4 Guiding Principles The important guiding principles in program review should be the response to these questions: 1.How do we define our program and expected outcomes? 2.What community need does this address? 3.How well are we meeting our program objectives? 4.What are the characteristics of a quality program? 5.What improvements are recommended for continuous quality improvements? 6.What resources are required to implement those recommendations?

5 Why? Internal Drivers Strategic Planning Information-Driven Decision Making Improved Student Learning Outcomes Improved Instruction Higher Retention and Completion Rates Higher Revenues and/or Lower Costs

6 Why? Internal Drivers (cont’d) Document drivers of curriculum changes Measurable program outcomes Measurable course outcomes linked to program outcomes CSLO’s linked to course outcomes Curriculum mapping

7 External Drivers Accreditation ◦ Higher Learning Commission ◦ School/Program Accreditation National “Mood” ◦ Distrust of higher education system ◦ Increased accountability & transparency  Gainful Employment regulations  Program Integrity regulations  Performance-based funding Why? (cont’d)

8 Who? The Program Review process and Self Study Report is managed by the Program Director/Dept Chair A team approached is recommended: ◦ faculty (full- and part-time) ◦ general education representative(s) ◦ appropriate departmental staff ◦ appropriate faculty/staff outside of School in which program resides ◦ external reviewers (outside of SJC)

9 What? Higher Learning Commission criteria provide the framework for the Program Self Study ◦ Three primary components:  Fit with SJC mission  Planning and Preparing for the Future  Student Learning and Effective Teaching  Key Performance Indicators (Program Effectiveness)  Assessment of Student Learning Outcomes

10 What? (cont’d) Four primary data components: ◦ Internal analysis  Embed assessment activities into the Program Review cycle  KPI’s ◦ Stakeholder surveys  Employers, Students, Graduates, Faculty, Advisory Committee ◦ Competitive/peer analysis ◦ Market analysis

11 When? Key indicators will be reviewed and analyzed annually for all programs, regardless of their position in the Program Review rotation; these indicators may prompt an “out of cycle” program review A Limited number of programs will be reviewed in fall 2011 (one from each school) ◦ These programs will pilot the Program Review process that will be implemented in fall 2012 (5-year cycle begins)

12 How? Self Study Report Template/Outline ◦ The self study report is completed in WEAVE and submitted by the Program Director to the School Dean for review/revision ◦ The Self Study Report is presented to the Department and School for review/revision ◦ The School Dean submits the Self Study Report to the AVP for Learning and the Learning Leadership Team

13 How? (cont’d) Action Plan(s) ◦ One or more Action Plans are drafted by the Program Director and submitted to the School Dean for review/revision ◦ The Action Plan(s) is presented to the Department and School for review/revision ◦ The School Dean submits the Action Plan(s) to the AVP for Learning and the Learning Leadership Team ◦ Action Plan(s) are posted in WEAVE (and on the Portal?)

14 How? (cont’d) Self Study Summary Report ◦ A Self Study Summary Report is prepared in WEAVE by the School Dean and submitted to the AVP for Learning and the Learning Leadership Team ◦ The Self Study Summary Report is posted in WEAVE and on the Portal

15 How? (cont’d) Annual Action Plan Updates ◦ Annual Action Plan Updates are drafted in WEAVE by the Program Director and submitted the School Dean for review/revision ◦ The Annual Action Plan Updates are presented to the Department and School for review/ revision ◦ The School Dean submits the updates to the AVP for Learning and the Learning Leadership Team ◦ Annual Action Plan Updates are posted in WEAVE (and on the Portal?)

16 Resources Required Reference material and professional development ◦ Outcomes-based assessment Web-query database (data available from desktop) – iStrategy Self Study Report/Summary and Action Plan Templates (developing during pilot) Stakeholder Surveys (developed during pilot)

17 Resources Required (cont’d) Centralized storage for Program Review documents (WEAVE and Portal) ◦ Determine what is public and what is not  Self Study Summary Report on Portal (what else?) Stipends for part-time faculty required to participate?

18 LLT Involvement… Leadership Draft/refine Conceptual Framework Define Outcomes Based Assessment Program Review at SJC Develop strategy for faculty inclusion Team membership ◦ Value of external reviewers (outside program/ department) Identify professional development resources needed


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