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LESSON 5-4 Petty Cash. TERMS Petty cash: an amount of cash kept on hand (in cash box) and used for making small payments Maximum amount differs between.

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Presentation on theme: "LESSON 5-4 Petty Cash. TERMS Petty cash: an amount of cash kept on hand (in cash box) and used for making small payments Maximum amount differs between."— Presentation transcript:

1 LESSON 5-4 Petty Cash

2 TERMS Petty cash: an amount of cash kept on hand (in cash box) and used for making small payments Maximum amount differs between businesses TechKnow Consulting’s maximum is $100.00 Petty Cash is an asset – What is the normal balance? Debit normal balance You write a check to the bank to establish a petty cash account: Source document is a check Money is locked in petty cash box and kept with main secretary

3 ESTABLISHING A PETTY CASH FUND August 17. Paid cash to establish a petty cash fund, $100.00. Check No. 8. What two accounts are affected and how? Note: The only time you should use the “Petty Cash” Asset Account is when you establish the fund General Sales Credit Cash DateAccount Title Doc No. Post Ref DebitCreditDebitCredit

4 TRACKING PETTY CASH FUND PAYMENTS Petty cash slip: a form showing proof of a petty cash payment Petty Cash Slips are completed every time money is spent from the petty cash box

5 PETTY CASH Petty Cash slip is completed every time money is spent Petty Cash slip stored in petty cash lock box Payments are journalized: At the end of each month -or- When the balance in the box reaches the minimum allowed (TechKnow Consulting’s minimum is $25.00) At the end of the month or when it reaches the minimum the fund is replenished: returned to the maximum ($100)

6 REPLENISH PETTY CASH Replenish Petty Cash Maximum balance is $100 As you spend money from petty cash box, balance goes down At the end of the month or when account reaches the minimum balance ($25), you need to get the balance in the box back to $100.

7 REPLENISH PETTY CASH Beginning balance $100.00 Less petty cash slips Paid $20 miscellaneous exp. Paid $10 for advertising exp. 30.00 Equals amount left in fund $70.00 End of month replenish back to $100 Write a check to get balance back to $100 ($30 to replenish) Record payment to the appropriate accounts for the $30 Refer to petty cash slips for the accounts used for purchases August 31. End of Month Determine amount of Petty Cash to Replenish

8 REPLENISHING PETTY CASH August 31. Paid cash to replenish the petty cash fund: miscellaneous expense, $20.00; advertising, $10.00. for a total of $30. Check No. 12. Which accounts are affected and how? General Sales Credit Cash DateAccount Title Doc No. Post Ref DebitCreditDebitCredit

9 TERMS REVIEW petty cash petty cash slip

10 WTG July 3. - Paid Cash to establish a petty cash fund, $250.00 C57 July 31 - Paid cash to replenish the petty cash fund, $78.00: Supplies $25.00, miscellaneous expense $8.00, repairs, $45.00. C97 General Sales Credit Cash DateAccount Title Doc No. Post Ref DebitCreditDebitCredit


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