1. 2015 Club Training Meeting Kathleen Overbaugh

2. Web Links To enter reports via the web portal http://bit.ly/MyRYE7170 Volunteer application http://bit.ly/EMPvola Host Family Application http://bit.ly/EMPhfa Outbound exchange student application http://yehub.net/EMP-obapp

3. Other things to look for Email from Rotary YEAH database – Empire State Youth Exchange Email from Department of State for annual training course no_reply@doslocalcoordinatortraining.traincas ter.com no_reply@doslocalcoordinatortraining.traincas ter.com Email from NAYEN for youth protection awareness course – training@NAYEN.orgtraining@NAYEN.org www.rotary-youth-exchange.com District 7170 Youth Exchange officers website www.rotary-youth-exchange.com

4. Who is a Volunteer The Department of State defines a volunteer in a sponsor program as “One who is tasked with responsibilities that require contact with exchange students (e.g. placement and/or relocation of students, orientation of students, monitoring of students, etc.) must be certified as set forth in Code of Federal Register, 22 CFR 62.25(d)(1).”

5. Volunteer requirements Volunteer application http://bit.ly/EMPvola 3 references- one of which may be a Rotarian Criminal background check – ANNUALLY Department of State training – ANNUALLY Youth Protection Awareness Test – only once BACKGROUND CHECKS CAN TAKE AS LONG AS THREE WEEKS!!

6. Host Family requirements Host Family Application http://bit.ly/EMPhfa 2 references – no Rotarians Background check for all members of family over 18 years. HF orientation PPT Host Family interview/ HF Visit #1 Use the host family interview guide Host Family Follow-up Visit

7. Web Portal http://bit.ly/MyRYE7170