1. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 1 Collecting Data for Well-Designed Forms Chapter 4 “Making good decisions is a crucial skill at every level.” —Peter Drucker

2. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 2 Level 3 Objectives: Creating Forms for Completing Daily Business Tasks Improve usability of forms Place calculations on forms Develop advanced forms

3. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 3 Improving the Usability of Forms Use form controls  Speed up process of locating particular record Include calculated control in form Create multiple-page forms Create forms with multiple subforms Learn about tab order Control focus in form to skip unbound controls

4. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 4 Locating a Record Quickly Find tool  Click field to search for particular value  Open find and replace dialog box  Enter value to match  Access searches for records that contain same value in selected field Combo box  Displays list of values  Users select one from list

5. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 5 Ways to Locate a Record

6. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 6 Locating a Record Quickly (continued) Use Control Wizard to add combo box to form Focus  Indicates control currently active and ready for user action Combo Box Wizard  Provides three options for listing values in combo box Look up values in table or query Let users type value Let users select value that Access matches to find record

7. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 7 Sorting the Contents of a Combo Box for Locating a Record Access sorts contents of combo box  Based on default sort order of record source Use control’s property sheet to specify sort order for record source Row source property  Indicates how Access should provide data to combo box  Provides build button to open SQL query builder window

8. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 8 Adding a Calculation to a Form Include calculated field on form  Create field in query  Use query as record source for form  Or add an unbound control that contains calculation directly to form Create unbound control  Text box button  Enter calculation

9. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 9 Streamlining the Main Pharmacy Processes in a Complex Form Process analysis  List steps and substeps employees perform  Indicate which database objects used to complete each task

10. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 10 Step 1: Registering New Customers or Confirming Customer Identity Usually completed by technician Uses command button wizard to add two command buttons to open associated forms

11. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 11 Step 2: Filling and Refilling Prescriptions Started by technicians Pharmacist must check for  Drug interactions  Confirm instructions and dosages

12. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 12 Creating Forms with Many Subforms Arrange fields in logical groups  According to how employees most often use them Click subform/subreport button  Start subform wizard Prevent data errors  Change properties of subform so it does not allow edits, deletions, or additions

13. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 13 Completed frmPrimaryActivity with Three Subforms

14. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 14 Creating Multipage Forms Using Page Break Too many fields to fit comfortably on one screen  Continue form onto additional page  Place page break in form  Page up or page down key moves from page to page

15. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 15 Creating Forms Using Tab Controls for Multiple Subforms Tab control  Add multiple subforms to form in compact way  Each subform has tab at top Layered one on top of other  Add first tab by clicking tab control button  Add additional tabs by Right-clicking blank spot in tab control Clicking insert page

16. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 16 Form with Tab Controls

17. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 17 Changing Tab Order and Tab Stop Form created with AutoForm or Form Wizard  Places fields in order they appear in table design After fields rearranged for more logical data entry  Form needs modification to arrange order of movement through fields  Called tab order Test each form by  Opening form  Pressing tab key to see if cursor stops in each field in appropriate order

18. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 18 Level 3 Summary Locate records using  Find tool  Combo box Add calculations to forms Create forms with multiple subforms Tab canvas Set tab order  After modifying field order on form

19. XP Chapter 4 Succeeding in Business with Microsoft Office Access 2003: A Problem-Solving Approach 19 Chapter Summary Forms provide easy to use interface Create using Wizards Use subforms to display related data Create form from query Create command buttons Create forms that display large amount of data  Multiple subforms  Multiple pages  Tab canvases