1. U3A DCW Digital Computer/Camera Workshop Leader – Brian Moore Assisted by – Neil Crossley, John Sherwood, Alan Davies. Week 4 of 4 weeks. Dates for Autumn Term 2014= 18/9/14/, 25/9/14, 2/10/14, 9/10/14.. All Mondays 2:30 to 4:30 pm at Wells Green Methodist Church School room.

2. Today Email – Client program and webmail. Spreadsheet. Novelty item! How to swop heads between photographs. Got two U3A diaries for collection today. £2.50 each.

3. Access of Email Two ways to access email. An Email “client” program. Vista has “Windows Mail”, Windows 7 & 8 has “Windows Live Mail”. In a College or Work- “Outlook”. Some technical setup required. Need Username, Password and server details. Unfortunately LibreOffice has NO email program. Or Webmail – Now the main way, allows access to email anywhere you have Internet access. Still need your Username and Password.

4. Email “Client” programs are installed on your computer. They allows emails to be read even when your internet is not connected, called Off- Line. This was useful when we all had Dial Up Internet access but now everybody has Broadband this is no longer relevant. They do give a more organised layout with no adverts especially Outlook, part of the MS office suite. Webmail. Is a web site to access your mail. It can be run by your Internet Service Provider for their free account or e.g. Hotmail, Yahoo or Gmail.

5. Typical Outlook 2007 use

6. Look at a Hotmail account Login hotmail at http://www.outlook.com/http://www.outlook.com/ Hotmail address= mondayu3a@hotmail.co.uk password= U7Gb4Fds816K Now uses HTTPS: a secure connection and has extra features - Skydrive. As is shows on left the basic folders: Inbox, Sent and others. Next is the emails in the folder selected. Then Adverts & Messaging. The blue line at the top has all the controls. click on the cog and for Reading pane click on Right. Now for each email you can instantly see its content.

7. Sending an email from +New CC – means Carbon Copy. Add email addresses of people who you just want to keep in the picture, with no actions. Normally all the recipients can see the To: and CC: lists. Bcc – means Blind CC. The email addresses are hidden from all the recipients. Type in a Subject - it’s just a Title In the main box type in your message. It you want you can add a “Attachment” When all is ready LH click on “Send”.

8. Groups If you want to send a email to many people often you can create a “Group” formerly “Distribution List” which is just a list of email addresses with a name. First you have to add email addresses to “People”. Then also under New create a New Group. Note the email must already be in People. This all varies between web mail systems. With different words for the same thing. Note there is lot of incompatibility between email providers because of commercial reasons.

9. Adding an Attachment Adding a photo is no problem but there may be problems with other file types. Business and Schools/Colleges may well ban adding Word documents which have “Macros” in because they are a favourite place to hide Viruses in. Also they will probably have a limit to the size of attachments added, typically 6Mb, that's about two full size high definition photos. It’s all well described in http://en.wikipedia.org/wiki/E-mail_attachment http://en.wikipedia.org/wiki/E-mail_attachment

10. LibreOffice Calc. The Spreadsheet A Spreadsheet is a large table that you can put in facts and figures and it will work out results. A simple use is to add up costs and display the results. The LibreOffice spreadsheet is called Calc and is the free version of Microsoft Excel. Look at mybudgetd.xls = A simple Spreadsheet to add up groceries. The top of the Calc spreadsheet has commands laid out in traditional Microsoft style – File Edit View.... Then a row of Icons.

11. Calc Spreadsheet Overall The Columns are referenced to by Letters and the Rows by numbers. Where they cross is called a Cell. EG at A1 is the title “Mybudgetd.xls A very simple Spreadsheet to add up groceries”. Just below the rows of Icons is a row which contains the detail about a cell. If you select cell A1 by a LH click, it shows its content. It is called the Formula Bar. If it starts with a = sign, it is a formula.

12. Spreadsheet Continued Text can be directly entered into Cells A3 to A10. Pressing Enter will move the cursor box to the next line. Or use the arrow keys. Cells C3 to C10 contain Monetary values. In order to get the £ sign in front you need to format these cells into Currency. Select cells C3 to D10 (by LH click & drag over them) so that they are surrounded by a bold black border. RH click, select Format Cells, Currency, OK. Put some numbers ie £s in Cells C3 to C8. Now the clever bit! At C10, In the formula bar enter =SUM(C3:C8) and it will add up the total in C10.

13. Spreadsheet Continued Note if the price of eggs is changed the new total is shown immediately. All the cells on the previous slide can be customised. A12 to C20 is just a copy of A3 to C10 except adding Titles, Colours, Borders & Bold. In E3 to I11 I have added multiplication to the values in the Number and Per Item columns to produce the Cost column which is then added up. Note in I12 a different way to add, I13 adds with a fault. Can you see what it is?

14. Other Tricks Comments can be added to a cell. See J16. To add RH click and select “Insert comment”. The position and shape can be dragged. When one exists you can edit or delete it as well. Worksheets. At the bottom left is Sheet1 Sheet2 etc. They can be thought of as blank spreadsheets one on top of another, a 3D effect. Sheet1 is what we have been working on. In sheet2 I have added references to sheet1. In A12 I have put =Sheet1!A12 and it is now using the text Item from sheet 1. This gives a third dimension.

15. Printing a Spreadsheet Initially a spreadsheet will be the maximum size which is 1000s of rows and columns. To print you need to define the Print Area first, else you waste a lot of paper. In the ribbon - Page Layout. First select the Orientation (Landscape). Select the area to print (A1-O20) then still in ribbon - Page Layout select Print Area, Set Print Area. Now if you print you get one sheet only. But use Print preview first.

16. Practical Install LibreOffice. Start Calc from the usual - Start, Programs, LibreOffice, LibreOffice Calc. Type in Cell A1 the Introduction. Type in Cells A3 to C8 (Notice I am referring to a range by stating two diagonal corners) with the detail from the hand out sheet. Type in A10 = Total Cost then select C10 and in the formulae bar type in =SUM(C3:C8). Change C4 to £7 and see the new result in C10. Copy A3:C10 (Note the : to describe a range) to A13:C20 and then add Colour, Bold & border formatting. Add in A12:C12 the titles.

17. Practical cont. E3:H9, I3 & E11 data has to be typed in. Set to currency in H4:I9 and I11. The Cost column I4:I8 uses Multiply or the *. So in I4 Type =G4*H4 in the formula bar. Get our help in filling in quickly I5:I9. (drag bottom RHS) In I11 Type =SUM(I4:I9) in the formula bar. Make it look pretty with formatting of colours, bold. Try in I12 a different way to add by typing in =I4 + I5 + I6 + I7 + I8 + I9. Note you get the same result. And a fault in I13. Type in =I4+I5+I5+I5+I6+I7+I8+I9 Add in the “Weighing Scales” Icon. And Comments.

18. LibreOffice Impress Presentation Impress program is used for giving presentations such as this. It is similar to MS Office Powerpoint. It just a series of slides or Pages of information. The program allows all sorts of information to be entered – Text, tables, ClipArt, Shapes, Pictures, Music, Videos can be tricky. When saved it can be shown in Slide Show mode filling the whole screen. By ribbon - Slide Show, From Beginning. Just like I am doing now. To advance to the next slide press the RH Arrow key, or LH for back. (Enter also advances a slide)

19. How To Face Swap in Photographs See http://www.faceswaps.com/p/how-to-face- swap.html Uses picture editor GIMP which is free and on my memory stick.http://www.faceswaps.com/p/how-to-face- swap.html Two good YouTube videos on Face Swaping using GIMP. Part 1 http://www.youtube.com/watch?v=BafertvtNnc&fe ature=related http://www.youtube.com/watch?v=BafertvtNnc&fe ature=related Part 2 http://www.youtube.com/watch?v=CsQBKYtIc7g&f eature=related http://www.youtube.com/watch?v=CsQBKYtIc7g&f eature=related