1. College of Sciences POLICY AND PROCEDURE UPDATES Seresa Cruz Budget and Human Resources

2.  College Policy (4)  Beginning Fall Term 2006: Chairs/Directors of each unit are free to set Adjunct pay rates according to a written policy established by the unit and approved by the Dean. However, the rate policy structure determined within each unit must fit with current non-salary budget allocations to the unit. That is, each unit must be able to afford the rate that they set and stay within their overall budget allocation for the given fiscal year.  Related University Policy/Procedures  Additional Compensation for Overloads  Standard FTE (.08 FTE per credit hour)  Cycle  College Deadline: November 28, 2014 for current academic year  Next year and after – due on July 1 st for the upcoming academic year  Monitoring ADJUNCT COMPENSATION MODELS

3.  Definition – funds generated by university business type activities (e.g. conference)  General Guidelines  Be reasonable and appropriate  Be necessary to accomplish the mission of the university  Have a clear business purpose  Facilitate the needs of the university community (not for personal benefit)  List of allowed and disallowed items updated  Meals associated with faculty recruitment (only)  Limitations:  Does not include alcohol  Following guidelines/policies associated with UCF Foundation funds  Cap per individual (which includes appetizer, meal, beverage, and tip) is based on all funding sources (e.g. meals from auxiliary and alcohol from foundation can’t exceed cap per person)  Tips: standard is 20%; tip exceeding $25 and over 25% is not allowable AUXILIARY FUND USE GUIDELINES

4.  Must be approved by the traveler’s supervisor (and the principle investigator for projects) before any expenses are incurred.  Supervisor Preapproval - documented  Validates the business purpose, benefit to the university, and all traveler university duties and responsibilities will be met  Additional Preapproval Needed  Travel for more than 30 business days – needs provost approval  Process: memo request from traveler which must be supported by chair/director and dean)  Overnight travel within 50 miles of headquarters – needs provost approval  Process: memo request from traveler which must be supported by chair/director and dean) TRAVEL PREAPPROVAL

5.  Additional Preapproval Needed  Foreign travel to restricted destinations (countries with current warnings issued by U.S. Department of State) – must be preapproved by provost or designee  Process: UCF International Travel form found online at https://www.international.ucf.edu/restricted-travel/ https://www.international.ucf.edu/restricted-travel/  Does not require college review/support  Travel utilizing E&G funds and outside of 50 miles of headquarters – must be preapproved by dean or designee  Process: college form submitted to costravel@ucf.educostravel@ucf.edu TRAVEL PREAPPROVAL CONT’D

6.  New college template  Startup addendum should include line items  College Deadline: April 1, 2015 RECOMMENDATION TO HIRE LETTER

7.  Faculty Qualification Management System (FQMS) – electronic system used for all employee classifications except graduate  https://admin.cos.ucf.edu/HR/FQMS.php https://admin.cos.ucf.edu/HR/FQMS.php  Timeline SACS UPDATE Identify FQMS originator 11/14/14 College will provide a list of missing eSACS & Official Transcripts* 11/14/14 College Early Deadline (goal 80%) 12/15/14 College Final FQMS Deadline (goal 100%) and Updated CVs** 01/09/15 University Final Deadline (goal 100%) 01/30/15 * If the individual will be qualified based on professional experience then an updated CV will need to be collected by the unit. **Updated CV is needed for individuals qualified based on professional experience, regardless of the approval process utilized by the unit (paper or FQMS)