1. EECE 295 Project Management Vanderbilt University School of Engineering 1 University Club Project University Club POS Project Presentation Brian Jarvis Drew Ramm Ted Skuchas Charlandra Smith Michelle Stuy Dincer Unluer Tearra Vaughn

2. EECE 295 Project Management Vanderbilt University School of Engineering 2 University Club Project To develop a cost effective, user-friendly, and full-featured Point of Sale infrastructure to automate and streamline the University Club’s existing system. Mission Need Statement

3. EECE 295 Project Management Vanderbilt University School of Engineering 3 University Club Project Software Computer Hardware POS Equipment Existing System

4. EECE 295 Project Management Vanderbilt University School of Engineering 4 University Club Project Club Connect –Banquets and Catering –Accounts Receivable –Closed architecture Software

5. EECE 295 Project Management Vanderbilt University School of Engineering 5 University Club Project Dell PowerEdge 1600 SC Server –Uninterruptible Power Supply 7 Dell Computers –3 downstairs (2 unused) –4 upstairs (3 in offices and 1 in kitchen) Computer Hardware

6. EECE 295 Project Management Vanderbilt University School of Engineering 6 University Club Project ER-650 Register (in the kitchen) Two credit card machines –One in the lounge –One in the administration office POS Equipment

7. EECE 295 Project Management Vanderbilt University School of Engineering 7 University Club Project Lounge Dining Room End of the month Current POS System

8. EECE 295 Project Management Vanderbilt University School of Engineering 8 University Club Project The Lounge

9. EECE 295 Project Management Vanderbilt University School of Engineering 9 University Club Project The Dining Room

10. EECE 295 Project Management Vanderbilt University School of Engineering 10 University Club Project End of the month

11. EECE 295 Project Management Vanderbilt University School of Engineering 11 University Club Project Slower service Waste of admin time Inaccuracy Other problems Problems with System

12. EECE 295 Project Management Vanderbilt University School of Engineering 12 University Club Project Bartender spends more time writing tickets Inefficient order flow –Too many steps Waiters hand deliver tickets Slower Service

13. EECE 295 Project Management Vanderbilt University School of Engineering 13 University Club Project Manually enter every charge Filing every ticket Waste of Administration Time

14. EECE 295 Project Management Vanderbilt University School of Engineering 14 University Club Project False charges Lack of documentation Inaccuracy Other Problems Poor network location Poor documentation of process and setups

15. EECE 295 Project Management Vanderbilt University School of Engineering 15 University Club Project Our Solution Design and set up new member database. Access via any browser in their network. Design open source POS interface. Use two unused computers as POS terminals. Design scanning terminal for tickets.

16. EECE 295 Project Management Vanderbilt University School of Engineering 16 University Club Project

17. EECE 295 Project Management Vanderbilt University School of Engineering 17 University Club Project Basic POS Package Use existing two CRT monitors Two receipt printers Must use mouse with this option

18. EECE 295 Project Management Vanderbilt University School of Engineering 18 University Club Project Scanning Terminal Package Scanner: Xerox 252 (software included) Scanning terminal: Use existing unused PC Printer: Requires upgrade to slip receipt printer Package Price: Approximately $1600

19. EECE 295 Project Management Vanderbilt University School of Engineering 19 University Club Project Monitor Upgrades Current Monitors: Cost: Free Drawbacks: Large footprint, needs mouse Overlay Upgrade: Cost: $179 Pros: No need for mouse, increased efficiency Cons: Large footprint Flat Touch Panel Upgrade: Cost: $400-$700* Advantages: Small footprint, increased efficiency * Price depends on size of monitor

20. EECE 295 Project Management Vanderbilt University School of Engineering 20 University Club Project Recommendations Shelving unit for networking equipment Flat panel touch screen for Lounge Use existing monitor in the dining room

21. EECE 295 Project Management Vanderbilt University School of Engineering 21 University Club Project What does this do for you? Administration: –Less administration time –Reduce paperwork at the end of night –Centralizes information for easy access POS: –Increase efficiency –Reduces error with tickets –Streamlines lounge processes Customer: –Minimal change for customer –Tracks and provides access for customer activity

22. EECE 295 Project Management Vanderbilt University School of Engineering 22 University Club Project Questions?