1. Integrated Safety Management Champions Workshop Transition to ISMS Verification at the Idaho Cleanup Project Brookhaven National Laboratory November 29, 2007 William W. Gay III ICP Operations Technical Support Director

2. 2 Idaho National Laboratory Safety Landscape

3. 3 Idaho National Laboratory Transition History

4. 4 Active involvement by the CWI President enables Phase I ISMS. Safety Axiom Active involvement by the CEO enables ISMS verification. ISMS AXIOM ISMS Implementation  ISMS Project Office  Expert Technical Lead with continuity  Experienced team members  Span and overlap Phases I and II to build the ISMS infrastructure — Requirements — Processes — Knowledge  Functional support managers team with line management  Subject-matter experts embedded in line organizations  Total commitment from the Chief Executive Officer and Chief Operating Officer Strategic Plan (PLN-1993): ISMS vision

5. 5  Comprehensive, integrated strategy  Identify functional support managers and subject-matter experts  Requirements rolldown (Critical Assessment Institutional Verification Tool) — Everyone uses the tool —Consistent approach  Learn requirements and ISMS, but verifying not “training”  Review processes for gaps ISMS Phase I Implements Guiding Principles ISMS Implementation  Scrub the processes to remove nonrequirements and redundancy  Contractor External Assist Visit — Identified deficiency: Had not trained middle line management on Phase I ISMS “Interview line managers who are or will be responsible for administering the mechanisms of the ISMS” (DOE-HDBK-3027-99 )

6. 6 ISMS ISMS Implementation

7. 7 ISMS Phase II Equals VPP Readiness  Capture VPP Handbook requirements with tools  Apply feedback from Phase I  Capture VPP Handbook with work force tools  ICP Toolbox — Creative way of presenting technical information — Pocket guide — Relevant — Worker supported — Targeted to verification readiness (ISMS, VPP, OA)  ICP Desktop Guide — Addressed Phase I deficiency — Line management teams with workers ISMS Implementation

8. 8 WATCH WORK (this is the key)  Are processes being used?  Are the processes effective?  Technical experts have 1 on 1 with key personnel  Multiple data points for external review  Management involvement ISMS Rubik’s cube Safety Axiom ISMS Rubik’s cube ISMS AXIOM ISMS Implementation

9. 9 ICP ISMS Phase II Verification Flow Chart ISMS Implementation

10. 10 Key ISMS Implementation Lessons Learned  Use “verification”—a “reverification mindset” will miss the mark with new management  Don’t be fooled by great metrics—the longer since the previous ISMS verification, the more underlying weaknesses and gaps there will be; transition adds more  New management needs to adopt and adapt current practices to support workers, not management  Key personnel from the previous verification can provide continuity, direction, and invaluable lessons learned for the (re)verification process  Implement a formal plan identifying vision, strategy, and tasks  Ask the DNFSB for help and it will be given Lessons Learned: “Don’t change for the sake of change.” Management, not workers, needs to adjust if possible. Safety AXIOM Lessons Learned: “Don’t change for the sake of change.” Management, not workers, needs to adjust if possible. ISMS AXIOM

11. 11 Key ISMS Implementation Lessons Learned  New management needs to understand that verification is a rigorous, structured assessment — GET READY — Involve the DOE Operations Office — Have external verification beforehand (CEAV) (DOE dress rehearsal) — Schedule work, interviews, and document reviews to support the DOE Verification Team’s objectives — Match each CEAV and DOE team member with a “shadow” — Distribute lessons learned from each day’s outbrief (“War Room”)  With active support of the CEO and COO —Phase I: 6 months —Phase II:12 months —VPP: 14 months  WALK DON’T RUN (“Leave No Worker Behind”) — Implement ISMS prior to high-risk activities — Multiple data points to observe and verify not “train”

12. 12

13. 13 Result of ISMS Verification