1. 1 EARLY SAFETY MANAGEMENT OF PROJECTS AND EXPERIMENTS HSE UNIT PH DSO EDMS No 1136329

2. 2 What makes CERN different for Safety CERN is an International Organization Its sites extend across 2 countries Experiments implanted in CERN are often comprised of component parts which come from many different countries around the world e.g. CMS received in-kind contributions from ≅ 25 countries.

3. 3 SEE template for presentationsEDMS No 1136329 Experiments at CERN Recognized experiments Fields allied to particle physics, such as astroparticle physics Recognized experiments Fields allied to particle physics, such as astroparticle physics Experiments using machines SPS PS AD ISOLDE LHC

4. EDMS No 1136329 4 Size: 45m long, 25 m high Weight: 7000 tons 137 institutions from 37 countries 3000 physicists 25 institutions from 11 countries 203 participants Small / short-lived Medium Large ~ 10 collaborators 10 days of beam Wide variety of experiments Experiments at CERN

5. EDMS No 1136329 5 Proposal CERN experimental committees CERN Research Board MoU (CERN & Collaboration) MoU (CERN & Collaboration) MoU for construction, installation, maintenance and operation of experiments is not legally binding; General conditions applicable to experiments (annexed to MoU) are legally binding; General conditions applicable to experiments sets out rules for the Collaboration (“...meet CERN Safety rules”) & define the role of CERN Organization (who does what) Experiments proposal

6. EDMS No 1136329 6 Director- General HSE Unit Host Department DSO Collaboration GLIMOS § 5.4 of SAPOCO : “…an experiment or test is represented by a Group Leader in Matters of Safety (GLIMOS), who is responsible for Safety, with the necessary authority, from the design stage … until it is finally dismantled …” § I, III and VI of HSE mandate : “advice and relevant expert support on Safety risk assessment, risk reduction and risk control”; “provides Safety clearance for activities, special equipment, installations, experiments and projects with major Safety implications prior to design, operation or dismantling activities” “establishes and maintains CERN’s regulatory framework” § 5.1 of Code A9: “Appointed by the Division Leader to act on his behalf in matters of Safety” Organization (who does what)

7. EDMS No 1136329 7 Director- General HSE Unit Host Depart. DSO Collaborati on GLIMOS § 3 ad 4 of Safety Code A5 (Safety of Experimental Apparatus ): The Host Division must ensure the safe construction, installation, testing and operation of experimental apparatus to be used at CERN. The Division responsible for territorial safety must be fully informed of any safety risks the experiment may involve and ensure that all safety requirements for the area concerned are fulfilled. After approval of an experiment, a GLIMOS must be appointed. He will have the direct responsibility for all safety aspects After the approval of a new experiment or a major modification of an existing experiment, the GLIMOS shall organize, via the Divisional Safety Officer (DSO) of the Host Division and with representatives of the TIS Division, a safety hearing to : (a) analyse the risks the experiment may involve; (b) verify that the CERN Safety Codes or other relevant safety rules and regulations are respected; (c) determine with TIS Division the safety measures, tests and follow- up during the construction, installation and operation of an experiment. Organization (who does what)

8. EDMS No 1136329 8 Managing this challenge Safety procedure

9. EDMS No 1136329 9 Facility Equipment (including experimental apparatus) Activity Activity Safety requirements Template EDMS: 1095135 Activity Safety requirements Template EDMS: 1095135 Equip. Safety requirements Template EDMS: 1095136 Equip. Safety requirements Template EDMS: 1095136 Facility Safety requirements Template EDMS: 1092825 Facility Safety requirements Template EDMS: 1092825 List of Safety requirements on the relevant Safety domains; Guidance on control measures: e.g. safety inspections, training, PPE, …; Safety checks required for clearance; Definition of the contents of the Safety file. Facility safety file Activity Safety file Equipment Safety file Mechanical Safety Electrical Safety … Chemical Safety Worksite Safety … Workplace Safety Mechanical Safety … 3 templates available Managing this challenge Guideline documents

10. EDMS No 1136329 10 1- Schedule & Safety organization of the project 2- Description of the equipment integrated in the project 3- Description of activities (with Safety relevance) -How to install? Operation? Maintenance? 4- Identification of the hazards generated 5 - Safety requirements, & control measures applicable to the project -Defined on the basis of the CERN Safety rules, Host states regulations, EU Directives, international standards & best practices -Requirements on the relevant Safety domains; e.g. mechanical, electrical, chemical... -Control measures: guidance on Safety inspections; Safety systems; training;... - Contact of the Safety officers & specialists 6 - Safety file -List of documents on the relevant Safety domains; e.g. mechanical, electrical, chemical... HSE Unit Input to GLIMOS/ Project leader Managing this challenge Guideline documents – tailored Safety advice

11. EDMS No 1136329 11 Safety requirements Control measures refer to internal procedures and checks to be performed Safety file Docs. to be delivered by suppliers/designers… Managing this challenge E.g. of contents of the guideline documents

12. EDMS No 1136329 12 Project Safety file Project Safety file – a set of documents necessary to demonstrate that: 1- activities; 2- equipment (including experimental apparatus); 3- and facilities; associated to a project comply with the applicable Safety requirements. The Safety file also serves to demonstrate to external bodies, CERN’s ability to manage its Safety and master the safe operation (including maintenance) of its activities, equipment & facilities. Managing this challenge

13. EDMS No 1136329 13 https://espace.cern.ch/see/safetyrequirements/default.aspx SharePoint – Safety requirements

14. EDMS No 1136329 14 SharePoint – Safety requirements

15. EDMS No 113632915 https://espace.cern.ch/see/project/default.aspx SharePoint – Projects

16. EDMS No 113632916 SharePoint – Projects

17. EDMS No 1136329 17 Well advanced the Identification of Safety requirements and Safety file contents for AD and ISOLDE experiments North and east areas to be covered Applied also for non experiments. Presently 59 projects (6 BE, 2 DGS, 13 EN, 7 GS, 23 PH, 8 TE) Revision of A5 to be written Non LHC GLIMOS training programme to be created Status and follow up

18. EDMS No 1136329 18 Questions?