1. 1 Presentation on the field observations given by the Monitoring Institutions By Shri K.Girija Shankar Senior Consultant (Monitoring) SSA TSG, EDCIL,New Delhi Annexure – XI

2. Independent Field Monitoring through Social Science Institutions SSA Framework envisages independent monitoring apart from programme systems of monitoring.SSA Framework envisages independent monitoring apart from programme systems of monitoring. Objective for engaging MI’s: To assess the progress of implementation of approved plans at District and State level.To assess the progress of implementation of approved plans at District and State level. To sample check progress in achievement of some key outcome indicators.To sample check progress in achievement of some key outcome indicators. To verify process and procedures undertaken for implementation of SSA.To verify process and procedures undertaken for implementation of SSA. 2

3. Utilization of MI feedback Nationally MIs participated in the Regional Review meetings of SSA and shared their field observations on the implementation of SSA.MIs participated in the Regional Review meetings of SSA and shared their field observations on the implementation of SSA. Representatives of MIs have participated in the Appraisal AWP&B 2008-09.Representatives of MIs have participated in the Appraisal AWP&B 2008-09. Key observation of MI reports were shared during PAB and factored into PAB decisions on AWP&B’s of States/UTs.Key observation of MI reports were shared during PAB and factored into PAB decisions on AWP&B’s of States/UTs. MIs participate in the Joint Review Mission (JRM).MIs participate in the Joint Review Mission (JRM). MI reports in public domain on website & widely shared.MI reports in public domain on website & widely shared.States/UTs MI reports are acted upon.MI reports are acted upon. States further engaged for MI’s for research, capacity building & more district reviews.States further engaged for MI’s for research, capacity building & more district reviews. 3

4. 4 41 Universities/Social Science Research Institutes monitor SSA field activities.41 Universities/Social Science Research Institutes monitor SSA field activities.  Central Universities : 7  State Universities : 16  Autonomous Government Institutions : 2  ICSSR institutions: 10  Management Institutions :2  Private Institutions : 1  Others (NGOs) : 3 2005-06 engaged on revised TOR’s with clarity on scope of work, 17 clear items to be monitored.2005-06 engaged on revised TOR’s with clarity on scope of work, 17 clear items to be monitored.

5. 5 Key items to be monitored 1.Opening of Schools 2.Civil Works 3.Textbooks 4.School Grants 5.Teachers and Teachers Training 6.Teacher Learning Material (TLM) grants 7.EGS & AIE/NRBC/RBC 8.Children with Special Needs (CWSN) 9.Functioning of the VEC 10.Staffing at State and district level 11.DISE 12.Research and Evaluation 13.NPEGEL 14.KGBV 15.Additional items during the school visit 16.Any other issues relevant to SSA implementation 17.Mid day meal scheme (MDM)

6. Progress of Monitoring Institutions (MI) reports for 2 years (2006-07 & 2007-08 Available number of Reports : 155Available number of Reports : 155 Districts covered : 563Districts covered : 563 6

7. 7 Revised TOR (2006-2008) Scope of work: SSA, MDM, KGBV and NPEGEL. Scale of work: 5% of the elementary schools/ EGS/ AIE centers. At least 1% of the schools should be visited within 1 month of the start of the academic year. All allotted districts to be visited in 2 years. Time frame: 2 years i.e. 2006-07 and 2007-08. Reporting every six months for 25 % of Districts allotted to them. Process: SPO & DPO must share latest physical, financial progress reports with MI as per TOR. MI would submit their reports to SPO at the draft level and after discussion, finalize their reports. SPO on receipt of the draft report would give their comments immediately. If the MI receives no comments within a month, the MI can finalize the report.

8. MOU’s 35 M.I’s signed MOU for undertaking monitoring activities for period of two years 2008-2010 as per the revised TOR 2008-2010. 6 MOU’s are yet to be received from 6 MI’s The Revised TOR 2008-2010 starts with effect from 1st August, 2008. After GOI evaluation of MI performance 2 dropped & being replaced for the states of Jharkhand and Tamilnadu.

9. Key Observations of MIs reports (period 1-10-2007 to 31-3-2008) Textbooks Text books distribution clearly confirms that it remained good. The book distribution remained timely to the sampled schools of the districts. (M. S. University covering Gujarat-Vadodara District) Text books distribution clearly confirms that it remained good. The book distribution remained timely to the sampled schools of the districts. (M. S. University covering Gujarat-Vadodara District) Distribution of free textbooks to all SC/ST and Girl students is found to be satisfactory.Delay in distribution was noticed. (NIRD, Hyd. – covering Andhra Pradesh- Hyderabad District). Distribution of free textbooks to all SC/ST and Girl students is found to be satisfactory.Delay in distribution was noticed. (NIRD, Hyd. – covering Andhra Pradesh- Hyderabad District). Free Text books were not received within one month of the opening of the schools –( A.N. Sinha Institute of Social Sciences- covering Bihar- Patna District Free Text books were not received within one month of the opening of the schools –( A.N. Sinha Institute of Social Sciences- covering Bihar- Patna District 9

10. The distribution of books to the eligible students of upper primary schools out of SSA funds always get delayed, due to non availability of funds for the in time. (Visva – Bharati University – covering West Bengal) The distribution of books to the eligible students of upper primary schools out of SSA funds always get delayed, due to non availability of funds for the in time. (Visva – Bharati University – covering West Bengal) Textbooks were distributed in time –Punjab University, chandigarh—covering for Punjab state- Amritsar District Textbooks were distributed in time –Punjab University, chandigarh—covering for Punjab state- Amritsar District State has adopted the strategy of retaining old books in good condition from the old students and redistributes it to the new ones. 50 percent of the remaining books are supplied by the State project Office.- State has adopted the strategy of retaining old books in good condition from the old students and redistributes it to the new ones. 50 percent of the remaining books are supplied by the State project Office.- NIAR,Mussorie for Rajasthan State-Jaipur District 10 Textbooks

11. Teaching Learning Material Teachers were trained on TLM preparation and this training was given at the teacher training centers. (M S University, Baroda - covering Gujarat-Vadodara District). Teachers were trained on TLM preparation and this training was given at the teacher training centers. (M S University, Baroda - covering Gujarat-Vadodara District). Most of the teachers used their TLM in preparing teaching aids during their training programme- Punjab University, chandigarh—covering for Punjab state- Amritsar District Most of the teachers used their TLM in preparing teaching aids during their training programme- Punjab University, chandigarh—covering for Punjab state- Amritsar District Children use TLM displayed in the classrooms. Displayed material was relevant and adequate. (Kurshetra University, Kur. – covering Haryana) Children use TLM displayed in the classrooms. Displayed material was relevant and adequate. (Kurshetra University, Kur. – covering Haryana) Children are using TLM. (IIE, Pune – covering Maharashtra). Children are using TLM. (IIE, Pune – covering Maharashtra).

12. Civil works Quality of construction of civil work especially the new building and ACR are found to be good. (Visva – Bharati University, - covering West Bengal) Quality of construction of civil work especially the new building and ACR are found to be good. (Visva – Bharati University, - covering West Bengal) Quality of constructions of toilets, drinking water facilities, kitchen sheds, is by and large good in 80% to 90% of the schools. (Kurukshetra University, Kur. - covering Haryana) Quality of constructions of toilets, drinking water facilities, kitchen sheds, is by and large good in 80% to 90% of the schools. (Kurukshetra University, Kur. - covering Haryana) Quality of bricks and grit for RCC work was find satisfactory at visited construction sites. (Jamia Millia Islamia, Delhi - covering Bihar). Quality of bricks and grit for RCC work was find satisfactory at visited construction sites. (Jamia Millia Islamia, Delhi - covering Bihar).

13. Civil works Progress in civil works is reasonably satisfactory in all the sampled districts (Thiruvannamalai, Villupuram, Kanchipuram, Thiruvallur, Vellore, Chennai). (IIM, Bangalore - covering Tamil Nadu). Progress in civil works is reasonably satisfactory in all the sampled districts (Thiruvannamalai, Villupuram, Kanchipuram, Thiruvallur, Vellore, Chennai). (IIM, Bangalore - covering Tamil Nadu). NIRD, Hyd. – covering Andhra Pradesh- Hyderabad District). Class room boards in almost all the sample districts were found to be neglected item. It is observed by the MI that it was totally neglected and quality was not maintained as a result teachers are unable to utilize the class room boards. NIRD, Hyd. – covering Andhra Pradesh- Hyderabad District).

14. VEC VECs has more than 9 members with adequate women representatives. (Visva – Bharati University, West Bengal). VECs has more than 9 members with adequate women representatives. (Visva – Bharati University, West Bengal). The VECs/ SMCs are actively involved in the process of monitoring. (SNDT, Pune – covering Maharashtra). The VECs/ SMCs are actively involved in the process of monitoring. (SNDT, Pune – covering Maharashtra). All SDMCs are maintaining proper records of the funds received. (ISEC, Bangalore – covering Karnataka). All SDMCs are maintaining proper records of the funds received. (ISEC, Bangalore – covering Karnataka). In 60% of the selected schools not even a single meeting of the members of VEC was held in year (M S University, Baroda - covering Gujarat-Vadodara District). In 60% of the selected schools not even a single meeting of the members of VEC was held in year (M S University, Baroda - covering Gujarat-Vadodara District).

15. Attendance of teachers All the teachers are in position in all the sample districts (Dindori, Sidhi, Bhind, Seoni, Panna, Chhatarpur). (MPISSR, Ujjain – covering Madhya Pradesh). All the teachers are in position in all the sample districts (Dindori, Sidhi, Bhind, Seoni, Panna, Chhatarpur). (MPISSR, Ujjain – covering Madhya Pradesh). 100% attendances of teachers was seen at 27 schools out of 49 sampled schools. (M.S. University, Baroda – covering Gujarat) 100% attendances of teachers was seen at 27 schools out of 49 sampled schools. (M.S. University, Baroda – covering Gujarat) On the validation day, over 75% of the Head masters in primary and 68% in upper primary were found to be present. Over 87% of the Siksha Mitras were found to be present on the evaluation day. (G.B. Pant Institute, Allahabad – covering Uttar Pradesh). On the validation day, over 75% of the Head masters in primary and 68% in upper primary were found to be present. Over 87% of the Siksha Mitras were found to be present on the evaluation day. (G.B. Pant Institute, Allahabad – covering Uttar Pradesh). The teacher absenteeism noted due to visit to head quarters or banks etc. (Kurukshetra University, Kur. – covering Haryana) The teacher absenteeism noted due to visit to head quarters or banks etc. (Kurukshetra University, Kur. – covering Haryana) Habitual absentee teachers were noticed by the MI. (TISS, Mumbai – covering Madhya Pradesh). Habitual absentee teachers were noticed by the MI. (TISS, Mumbai – covering Madhya Pradesh).

16. Students’ Attendance Maximum discrepancy in the recorded attendance and the Head count (M S University, Baroda - covering Gujarat-Vadodara corporation Vadodara District). Maximum discrepancy in the recorded attendance and the Head count (M S University, Baroda - covering Gujarat-Vadodara corporation Vadodara District). Attendance of students from all the categories is generally 80 to 90%. (SNDT, Pune – covering Maharashtra). Attendance of students from all the categories is generally 80 to 90%. (SNDT, Pune – covering Maharashtra). Student attendance rate in the sampled school in south west, west and North West district was quite good. (Centre for the Study of Developing Societies, Delhi – covering Delhi) Student attendance rate in the sampled school in south west, west and North West district was quite good. (Centre for the Study of Developing Societies, Delhi – covering Delhi) Students attendance in all the sample districts (Gurgaon, Kaithal, Mahindergarh, Panipat, Sonipat) was nearly 85 to 96 percent (Kurushetra University, Kur. covering Haryana) Students attendance in all the sample districts (Gurgaon, Kaithal, Mahindergarh, Panipat, Sonipat) was nearly 85 to 96 percent (Kurushetra University, Kur. covering Haryana)

17. Students’ Attendance 68.46% of the enrolled students were present on the day of the visit. (Giri Institute, of Development Studies, Lucknow - covering Uttar Pradesh) 68.46% of the enrolled students were present on the day of the visit. (Giri Institute, of Development Studies, Lucknow - covering Uttar Pradesh) 75.56% children present in the class rooms with respect to the enrolment strength (M.S. University, Baroda – covering Gujarat) 75.56% children present in the class rooms with respect to the enrolment strength (M.S. University, Baroda – covering Gujarat)

18. Learning Achievement Average achievement level of students is fair. There is a scope for enhancing quality. (SNDT, Pune – covering Maharashtra). Average achievement level of students is fair. There is a scope for enhancing quality. (SNDT, Pune – covering Maharashtra). Pass percentage in examination was 91.71% (Std. 1st to 4th). (IIE, Pune – covering Maharashtra). Pass percentage in examination was 91.71% (Std. 1st to 4th). (IIE, Pune – covering Maharashtra). The attendance, retention and achievement rates in the sample schools are impressive. Grading system is not followed by any of the six districts (Thiruvannamalai, Villupuram, Kanchipuram, Thiruvallur, Vellore, Chennai). (IIM, Bangalore - covering Tamil Nadu). The attendance, retention and achievement rates in the sample schools are impressive. Grading system is not followed by any of the six districts (Thiruvannamalai, Villupuram, Kanchipuram, Thiruvallur, Vellore, Chennai). (IIM, Bangalore - covering Tamil Nadu).

19. MI feedback 1.Free Textbooks Distribution 1(a) Free Textbooks have been distributed for all subjects and for all classes and to all eligible children in 17 States (Andhra Pradesh, Assam, Bihar, Chhattisgarh, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Meghalaya, Orissa, Tamil Nadu, Tripura, Uttar Pradesh, Uttarakhand, West Bengal) and 1 (UT) (Delhi) 1(b). Free Textbooks have been not been distributed for all subjects and for all classes and to all eligible children in 1 State (Mizoram) 1(c). No information given for 2 States (Rajasthan and Sikkim)

20. . Teaching Learning Material 2. Teaching Learning Material 2(a) Teachers are using TLM in the classes in 14 States (Andhra Pradesh, Bihar, Gujarat, Haryana, Karnataka, Madhya Pradesh, Maharashtra, Orissa, Sikkim, Tamil Nadu, Tripura, Uttar Pradesh, Uttarakhand, West Bengal) 2(b) Teachers are not using the TLM in the classes in 5 States (Assam, Chhattisgarh, Himachal Pradesh, Mizoram, Rajasthan) and 1 UT (Delhi) 2(c) No information given for 1 State (Meghalaya) Using TLM 20

21. 3. Training on TLM Development 3(a) Teachers received Training on TLM Development in 9 States (Andhra Pradesh, Bihar, Gujarat, Karnataka, Madhya Pradesh, Maharashtra, Orissa, Rajasthan, West Bengal) 3(b) Teacher did not receive Training on TLM Development in 6 States (Assam, Haryana, Mizoram, Sikkim, Tamil Nadu, Uttarakhand) and 1 UT (Delhi) 3(c) No information given for 5 States (Chhattisgarh, Himachal Pradesh, Meghalaya, Tripura, Uttar Pradesh) 21

22. 4. School Grants 4(a) School Grants received in time in 14 States (Assam, Chhattisgarh, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Mizoram, Orissa, Rajasthan, Tamil Nadu, Uttar Pradesh, West Bengal) 4(b) School Grants were not received in time in 4 States (Andhra Pradesh, Bihar, Tripura, Uttarakhand) and 1 UT (Delhi) 4(c) No information given for 2 States (Meghalaya, Sikkim) Received School Grants in time 22

23. 5. Utilization of School Grants 5(a) Utilized School grants in 16 States (Andhra Pradesh, Assam, Bihar, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh, Mizoram, Orissa, Rajasthan, Tamil Nadu, Tripura, Uttar Pradesh, Uttarakhand, West Bengal) 5(b) Not Utilized School grants in 1 State (Maharashtra) and 1 UT (Delhi) 5(c) No information given for 3 States (Chhattisgarh, Meghalaya, Sikkim) 23

24. 6. Teacher’s Training 6(a) Teacher’s Training conducted in 20 States (Andhra Pradesh, Assam, Bihar, Chhattisgarh, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Meghalaya, Mizoram, Orissa, Rajasthan, Sikkim, Tamil Nadu, Tripura, Uttar Pradesh, Uttarakhand, West Bengal) and 1UT (Delhi) 24

25. 7. Calendar for Training 7(a) Calendar for Training available in 11 States (Andhra Pradesh, Bihar, Gujarat, Haryana, Karnataka, Madhya Pradesh, Maharashtra, Mizoram, Orissa, Tripura, West Bengal) and 1 UT (Delhi) 7(b) No information given for 9 States (Assam, Chhattisgarh, Himachal Pradesh, Meghalaya, Rajasthan, Sikkim, Tamil Nadu, Uttar Pradesh, Uttarakhand) 25

26. 8. BRC/CRCs providing academic support 8(a) BRC/CRCs provided academic support to the teachers in 16 States (Andhra Pradesh, Assam, Bihar, Chhattisgarh, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Orissa, Rajasthan, Tamil Nadu, Tripura, Uttar Pradesh, West Bengal) and 1 UT (Delhi) 8(b) BRC/CRCs not provided academic support to the teachers in nil State 8(c) No information given for 4 States (Meghalaya, Mizoram, Sikkim, Uttarakhand) 26

27. 9. Quality of Civil Works 9(a). Quality of Civil Works satisfactory in 13 States (Andhra Pradesh, Assam, Bihar, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh Orissa, Sikkim, Tamil Nadu, Uttar Pradesh, West Bengal) and 1 UT (Delhi) 9(b) No information given for 7 States (Chhattisgarh, Maharashtra, Meghalaya, Mizoram, Rajasthan, Tripura, Uttarakhand) N. I. 27

28. 10. VEC/SMCs constituted 10. VEC/SMCs constituted in 20 States (Andhra Pradesh, Assam, Bihar, Chhattisgarh, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Meghalaya, Mizoram, Orissa, Rajasthan, Sikkim, Tamil Nadu, Tripura, Uttar Pradesh, Uttarakhand, West Bengal) and 1 UT (Delhi) 28

29. 11. VEC/SMCs contribution 11(a). VEC/SMCs contributing towards improving the environment of the schools in 12 States (Andhra Pradesh, Bihar, Gujarat, Himachal Pradesh, Karnataka, Madhya Pradesh, Orissa, Sikkim, Tamil Nadu, Tripura, Uttar Pradesh, Uttarakhand) 11(b). VEC/SMCs not contributing towards improving the environment of the schools in 3 States (Assam, Chhattisgarh, West Bengal) and 1 UT (Delhi) 11(c). No information given for 5 States (Haryana, Maharashtra, Meghalaya, Mizoram, Rajasthan) 29

30. 12. Educational Volunteer’s Training (EGS/AIE) 12(a) Educational Volunteer’s trained in the districts in 15 States (Andhra Pradesh, Assam, Bihar, Chhattisgarh, Gujarat, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Mizoram, Orissa, Rajasthan, Uttar Pradesh, Uttarakhand, West Bengal) 12(b) Educational Volunteer’s were not trained in the districts in 2 States (Sikkim and Tripura) 12(c) No information given for 3 States (Haryana, Meghalaya, Tamil Nadu) and 1 UT (Delhi) 30

31. 13. Educational Volunteer’s attendance 13(a). Educational Volunteer’s regular in attendance in 8 States (Andhra Pradesh, Bihar, Chhattisgarh, Himachal Pradesh, Madhya Pradesh, Orissa, Rajasthan, Uttarakhand) 13(b). Educational Volunteer’s not regular in attendance in 2 states (Sikkim, Tripura) 13(c). No information given for 10 States (Assam, Gujarat, Haryana, Karnataka, Maharashtra, Meghalaya, Mizoram, Tamil Nadu, Uttar Pradesh, West Bengal) and 1 (UT) Delhi N. I. 31

32. 14. CWSN Children provided with aids and appliances 14(a) CWSN Children provided with aids and appliance in 17 States (Andhra Pradesh, Assam, Bihar, Chhattisgarh, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Mizoram, Orissa, Rajasthan, Tamil Nadu, Uttar Pradesh, Uttarakhand, West Bengal) and 1 UT (Delhi) 14(b) CWSN Children not provided with aids and appliance in 2 States (Meghalaya, Tripura) 14(c) No information given for 1 State (Sikkim) 32

33. 15. Counseling to parents of CWSN children 15(a) Parents of CWSN children were given counseling in 8 states (Andhra Pradesh, Bihar, Karnataka, Maharashtra, Orissa, Rajasthan, Uttar Pradesh, West Bengal) 15(b) Parents of CWSN children not given counseling in 1 State (Tripura) and 1 UT (Delhi) 15 (c) No information given for 11 States (Assam, Chhattisgarh, Gujarat, Haryana, Himachal Pradesh, Madhya Pradesh, Meghalaya, Mizoram, Sikkim, Tamil Nadu, Uttarakhand) 33

34. 16. Research Studies Conducted 16(a) Research Studies conducted in 17 States (Andhra Pradesh, Chhattisgarh, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Meghalaya, Orissa, Rajasthan, Sikkim, Tamil Nadu, Tripura, Uttar Pradesh, Uttarakhand, West Bengal) and 1 UT (Delhi) 16(b) Research Studies not conducted in 3 States (Assam, Bihar, Mizoram) 34

35. 17. DISE 17. Training has been imparted to the teachers for filling of data in the Data Capture format in 20 States (Andhra Pradesh, Assam, Bihar, Chhattisgarh, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Meghalaya, Mizoram, Orissa, Rajasthan, Sikkim, Tamil Nadu,Uttar Pradesh, Uttarakhand, West Bengal) and 1 UT (Delhi) 100% Trained in DISE 35

36. 18. Staffing 18(a) Adequate number of staff is available in 17 States (Andhra Pradesh, Assam, Bihar, Gujarat, Haryana, Himachal Pradesh, Karnataka, Madhya Pradesh, Maharashtra, Meghalaya, Mizoram,Orissa, Rajasthan, Sikkim, Tripura, Uttar Pradesh, West Bengal) and 1 UT (Delhi) 18(b) Adequate number of staff is not available in 1 State (Chhattisgarh) 18(c) No information given for 2 States (Tamil Nadu, Uttarakhand) 36

37. 19. NPEGEL 19 (a) Gender Sensitized training material is available in the model cluster districts under NPEGEL in 9 States (Andhra Pradesh, Bihar, Gujarat, Haryana, Madhya Pradesh, Orissa, Rajasthan, Uttarakhand, West Bengal) 19 (b) Gender Sensitized training material is not available in the model cluster districts under NPEGEL in 1 State (Tripura) 19 (c) No information given for 10 States (Assam, Chhattisgarh, Himachal Pradesh, Karnataka, Maharashtra, Meghalaya, Mizoram, Sikkim, Tamil Nadu, Uttar Pradesh) and 1 UT (Delhi) N. I. Gender Sensitization Material available 37

38. 20. KGBV 20(a) Facilities available like furniture, bedding, meals in the KGBV schools in 12 States (Andhra Pradesh, Assam, Bihar, Chhattisgarh, Himachal Pradesh, Karnataka, Madhya Pradesh, Orissa, Rajasthan, Uttar Pradesh, Uttarakhand, West Bengal) 20 (b) Facilities not available like furniture, bedding, meals in the KGBV schools in 1 State (Tripura) 20(c ) No information given for 7 States (Gujarat, Haryana, Maharashtra, Meghalaya, Mizoram, Sikkim, Tamil Nadu) and 1 UT (Delhi) N. I. 38

39. Thanks List of 41 MIs and Monitoring reports are available at www.ssa.nic.in K.Girija shankar 09810956826/23379191-132monitoring.tsg@gmail.comThanks List of 41 MIs and Monitoring reports are available at www.ssa.nic.in K.Girija shankar 09810956826/23379191-132monitoring.tsg@gmail.com 39