1. Intro: On a day to day basis when new incidents arise, we generally have the capability to handle them with resources within our unit. We trust when the phone rings and we enter a new call into our system that the closest resources will arrive and in a matter of time those same resources will be available for the next emergency.
There comes a time when an incident escalates and we tap into our engines so deep, that we need to ask for help. We run the normal route of sending orders to NOPS/SOPS or to our adjoining units for initial attack. Do we have another course of action?
CAL OES (California Office of Emergency Services) formerly known as CAL EMA comes into play when we realize we are exhausting our resources and even though we have placed orders to our GACC, there are resources closer with local government agencies and time is of the essence.
The goal of this session is to make you aware of
-What is available through CAL OES
-When you should order through CAL OES
-Where are the resources located
-How you order them 1

2. Understanding Mutual Aid Ordering
Defining Operational Areas and Regions
Visually see the two ordering systems
Knowing when & how to order
Watching an order go
through the system
Define Operational Areas and Regions
Visually see the two systems (differences/similarities)
Knowing how and when to order
Watch an order go thru the system 2

3. CAL OES Resources: Type 1 Engines = 114 Type 3 Engines = 40
Type 1 Water Tenders= 12
Statewide CAL OES has:
114 Type 1 Engines
15 Type 3 Engines
12 Type 1 Water Tenders 3

4. A. CAL OES equipment: Specifically marked with CAL OES logos and placed throughout the state with local government agencies to be used within their departments, but also available on call to fill requests placed by Region. *Cost is for personnel only not equipment
B. Local government engines (1,000) rallied through CAL OES system. 4

5. What does mutual aid mean?
When do we realize we need to start ordering additional resources? As our incident escalates, the dotted line represents the point when we will run out of resources directly at our disposal. At some point prior to that happening we need to call on mutual aid resources to help us get a handle on the fire. Those mutual aid resources will then be released first as the incident starts to wind down. 5

6. WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
CALIFORNIA FIRE & RESCUE MUTUAL AID SYSTEM
CAL OES Fire & Rescue
Other GACC or NICC
North Ops or South Ops
Regional Command Center
This slide shows the two ordering systems side by side. The center double yellow line is impregnable in general however there are exceptions which we will illustrate later when we talk about agreements.
Adjacent Forest or Unit
Operational Area Command Center
Wildland Fire Agency
ECC
Local Fire Agency 6

7. WILDLAND FIRE AGENCIES
USFS
Cal Fire
BLM
NPS
FWS
BIA
The left side of our double yellow line represents the forest agencies. 7

8. CALIFORNIA EMA MUTUAL AID SYSTEM
Can request assistance on a day-to-day basis directly from other local fire agencies
Utilizes appropriate auto-aid, boundary drop or other forms of Mutual Aid that is pre-planned
Upon depletion of resources, makes requests directly to the Operational Area for additional resources
CAL OES Fire & Rescue
Regional Command Center
The right side of our double yellow line represents local government agencies.
Local fire agencies can request assistance on a day to day basis from nearby fire agencies. Rescue Fire helps Diamond Springs Fire in return Diamond Springs helps Rescue Fire. Pinky shake….I’ll help you, you help me. Pre-planned agreements between districts. If more help is needed the Operational Area will task other adjoining fire agencies to come to their aid.
Operational Area Command Center
Local Fire Agency 8

9. Where is that Operational Area?
Every fire, regardless of jurisdiction, is located in a County.
Every County is an Operational Area and has a three letter designator beginning with the letter “X”
MOB Guide pg ½ Table of Contents for each forest, unit
MOB Guide pg. 45 ½ - 47 CAL OES Op Area Table of Contents
Has CAL OES Operation Areas broken down by region
*Ask your neighbor what county they live in. Using the table of contents, find your neighbors Op Area designator starting with an “X” 9

10. Operational Areas (Mutual Aid Area) Each county within a
Region is an operational
area (except LA and the
Tahoe Basin). Example:
Region IV has 12 operational areas
The California Interagency
Mobilization Guide shows
this map
Refer to MOB Guide pg breaks down regions w/contact names and numbers 10

11. The Los Angeles area is broken down into Areas A thru G because of the proximity of several large fire departments. 11

12. The Tahoe Basin does not fit the general definition of an operational area because so many counties are included in the Operational Area known as XTB.

13. CALIFORNIA EMA MUTUAL AID SYSTEM
Operational Areas are generally consistent within a county boundary. Exceptions are the Tahoe Basin and the Los Angeles area.
Receives requests from local agency and places them to fire departments within the county for fill.
Can request up to five (5) Strike Teams/resources from neighboring Operational Areas one time
Notifies Region that mutual aid resources are being requested
Once resources are drawn down, places any additional requests up to Region for fill
CAL OES Fire & Rescue
Regional Command Center
Read slide
Operational Area Command Center
Local Fire Agency 13

14. PLAYING YOUR TRUMP CARD OR PHONE A FRIEND
An Operational Area can request up to five (5) strike teams or resources from one neighboring Operational Area
ONE TIME
Notify your Region
Example shown illustrates an incident in San Bernardino County and how they could go to any adjoining Op Area for their one time request. Suppose a fire was burning in the San Bernardino National Forest, it is in the Operational area of San Bernardino County or XBO (page 201)
Student A-stands-What county do you live in?
Students look up X?? MOB Guide pg Identifier for that county. Find your neighbors X-Box
Student A states all counties that surround their county. Have student stand to represent each county. Use since map is not clear on page 28
Student A has 5 balls to represent their 5 strike team/resources can order to adjoining units. Disperse. Who do you need to notify? 14

15. California National Forests

16. CALIFORNIA EMA MUTUAL AID SYSTEM
There are six (6) Regions in the State consisting of 6 to 14 operational areas
Receives requests from the Operational Area and places them to other Operational Areas within the Region for fill
Can request up to five (5) strike teams/resources from neighboring Regions one time, per incident, utilizing closest resource concept for IA.
Notifies Cal OES that mutual aid resources are being requested
Once resources are drawn down, places any additional requests up to Cal OES for fill
Cal OES Fire & Rescue
Regional Command Center
Read slide
Operational Area Command Center
Local Fire Agency 16

17. Mutual Aid Regions State is broken down into 6 geographic areas.
Regions are depicted
by Roman numerals
I thru VI
Self explanatory 17

18. PLAYING YOUR TRUMP CARDOR
PHONE A FRIEND
A Region can request up to five (5) strike teams/resources from one neighboring Regions ONE TIME per incident
Notify State CAL OES
Example shown illustrates an incident in Region 5 and how they could go to any adjoining Region for their one time request. Let’s say the fire was burning in Sequoia National Forest. It crosses 3 counties, Kern- Tulare-Fresno. We would create the orders and transfer them into the county the fire is burning. Since it is in Region V, this example is perfect for seeing how the region to region order is handled. 18

19. CALIFORNIA OES MUTUAL AID SYSTEM
Receives requests from the Region and places them to other Regions within the State for fill
Distributes requests based upon immediate need VS planned need
CAL OES Fire & Rescue
Regional Command Center
Self explanatory
Operational Area Command Center
Local Fire Agency 19

20. STATE CAL OES Coordinator State places to Regions
Makes additional requests
Places to CAL OES
Regional Command Center
Regional Command Center
Places to Region
Region fills request
Region places to Op Area
Operational Area Command Center
Operational Area Command Center
Incident
Op Area places to Local FD
Op area fills request
Places to Op Area
Local FD fills request to incident
Makes additional requests
Makes additional requests
Local forest fills request
Makes resource request
Local Fire Agency
Local Forest Command Center 20

21. How and when does the double yellow line get crossed?
WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
CALIFORNIA EMA MUTUAL AID SYSTEM
How and when does the double yellow line get crossed?
CAL OES Fire & Rescue
Other GACC or NICC
North Ops or South Ops
Regional Command Center
If a fire is burning in a forest agencies jurisdiction, you would send your orders up the left hand side of the double yellow line.
Likewise, if a fire is burning in a local government protection area, you would send your orders up the right hand side of the double yellow line.
CAN YOU CROSS THE LINES? YES, using agreements.
Other Forest or Unit
Operational Area Command Center
Wildland Fire Agency
ECC
Local Fire Agency 21

22. Agreements….Who Pays? Master Mutual Aid CAL FIRE Mutual Aid
(Formerly Seven Points of Light)
California Fire Assistance Agreement
California Fire Management Agreement
Local Agreements
MOB Guide-Section 40 22

23. MMA-Master Mutual Aid
Statewide agreement between local government fire agencies to provide and request assistance between agencies.
NO FINANCIAL REIMBURSEMENT
Read slide…. Mutual aid means-FREE (no reimbursement) 23

24. CAL FIRE Mutual Aid (Formerly 7 Points of Light – As of 11/1/2010)
Cal Fire Master Mutual Aid to Local Government for IA only.
Exceeds local governments ability to control.
Resources are necessary to prevent imminent or perceived imminent threat to life or property.
Entities have made maximum use of locally available equipment.
Read slide 24

25. CAL FIRE Mutual Aid-Cont
“Closest resources” initiated through proper mutual aid channels.
Federal fire resources are NOT part of the Master Mutual Aid Agreement.
Assistance-by-hire or local agreement.
Receiving agency provides all logistical support for mutual aid resources. 25

26. CFAA-California Fire Assistance Agreement
Agreement between wildland fire agencies (Cal Fire, USFS, NPS, BIA, NPS, BLM, FWS) and local government agencies to perform the wildland fire agency’s mission.
Local government available to USFS & Cal Fire for the first 12 hours, if greater than 12 hours then payment is retro active to the commitment time.
This is how local government is available to a forest agencies fire.
At 12 hours and one minute you are paid from the original commitment time. 26

27. CFMA-California Fire Management Agreement
Agreement between the state (Cal Fire) and the federal agencies (USFS, BIA, NPS, BLM, FWS) to perform the wildland fire agency’s mission.
Assistance by hire (by predetermined agreement) is provided on a full reimbursement basis.
CFMA used to be the “4 Party Agreement” between 4 federal agencies.
Generally for State and Federal agencies to fight fire on each others fires it is assistance by hire fully reimbursable. (Local agreements could over-ride this) 27

28. Local Agreements Subject to local area
Can be multiple agreements in a given area.
Ask, “Under what agreement?”
Make sure to ask when you arrive in an expanded setting what agreements are in affect that you need to know about.
*The Tahoe Basin is a perfect example of exceptions regarding agreements-The Sub-Geographic Agreement with Nevada, The Local Chiefs Agreement to name a couple. 28

29. Document, Document, Document! Notify, Notify, Notify!
Document all agreements in ROSS
Financial Code – Required for Local Government
Documentation
ROSS Business Practice 2014:12.7
Who requested the order.
Who is authorized? IC
ECC
Expanded on behalf of the ECC/IC
Who do you need to notify?
Documentation is HUGE!
Notification is HUGE! 29

30. ROSS-Financial Codes
ROSS Financial Codes on new incident page and incident page 30

31. ROSS-Special Needs
List the agreement in special needs. 31

32. ROSS-Documentation
Record the agreement in Documentation. The key is to DOCUMENT so there is no question as to how the order is being paid. 32

33. Name Request Overhead Name Request to Forest Agency Fire
MOB Guide – 204 (page 178)
CAL OES Web-site –
Ordering Manager
If a forest agency is requesting a local government overhead request a “Name Request” form MUST be filled out and faxed to the appropriate agencies and regions.

34. CAL OES MUTUAL AID SYSTEM
Local Government request for Cal Fire resources under the CAL Fire Mutual Aid - 7 points of light
Typical for a LRA jurisdiction incident
Some non wildland incidents
Involves requests to Cal Fire only
Cal Fire and CAL EMA duty officers need to be in the loop
State CAL OES
Regional Command Center
Let’s look at some examples of when the yellow line is crossed.
Read slide
Operational Area Command Center
Wildland Fire Agency
ECC
Local Fire Agency 34

35. WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
Wildland fire agency can make requests to local agency under local agreements
Agreements differ across the state
Makes use of closest resource for IA
Other GACC or NICC
North Ops or South Ops
Another example
Other Forest or Unit
Wildland Fire Agency
ECC
Local Fire Agency 35

36. WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
Once the wildland fire agency begins to exhaust their resources, or the incident dictates a need for closer resources, then a conscious decision must be made from the IC or ECC to place requests into the California Office of Emergency Services system.
Other GACC or NICC U T F
North Ops or South Ops
Read slide and stress…
Other Forest or Unit
Wildland Fire Agency
ECC 36

37. WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
CALIFORNIA FIRE & RESCUE MUTUAL AID SYSTEM
Other GACC or NICC
CA MOB GUIDE 23.5 Mutual Aid: All requests for mutual aid resources begins at the local agency and are made to their respective CAL OES Operational Area Coordinator….
North Ops or South Ops
Once a forest agency makes a decision to start placing orders thru the CAL EMA side, the orders are placed to the Op Area Command Centers
Operational Area Command Center
Other Forest or Unit
Wildland Fire Agency
ECC
Local Fire Agency 37

38. WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
CALIFORNIA FIRE & RESCUE MUTUAL AID SYSTEM
Other GACC or NICC
Typically these requests are made during declared fire season and involve utilization of the California Fire Assistance Agreement - CFAA
North Ops or South Ops
CFAA-It’s how local government comes to play on a forest agency fire.
?? What is the payment rule for CFAA ??
Other Forest or Unit
Operational Area Command Center
Wildland Fire Agency
ECC
Local Fire Agency 38

39. Entering the X Box
Create your order in ROSS. From the pending events screen transfer the order into the Operational area that the fire is burning. These are listed under other resources. This will send the order into the X box side of ordering. Log in to the X Box side of ROSS and you will find the order sitting in pending events. Place the order up and then call the region overseeing that operational area. Now it is region’s hands and they will get those orders processed.

40. WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
Ponderosa Incident CA-AEU (SRA)
Located in El Dorado County
Incident orders 3 Type 1 Engine Strike Teams under CFAA for structure defense in El Dorado County
Ponderosa Ordering places to CA- AEU
CA-AEU fills 1 Strike Team as CA- XED and places the remaining 2 Strike Teams into the CAL OES system
Other GACC or NICC
North Ops or South Ops
Read scenario
Other Forest or Unit
Operational Area Command Center
Wildland Fire Agency
ECC
Local Fire Agency 40

41. WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
If CA-XED is unable to fill with resources from within Op Area, then:
They may place a ONE TIME order to any adjacent Op Area
Place it up to Region IV
Makes Notification to CAL OES Fire Duty Officer
WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
Other GACC or NICC
Region IV Command Center
North Ops or South Ops
El Dorado County Op Area Command Center-XED
Since XED can only fill one strike team, it can do one of two things to fill the other two.
Place to an adjoining Op Area
Place to Region
Other Forest or Unit
Wildland Fire Agency
ECC
Local Fire Agency 41

42. WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
Wildcat Incident CA-LPF
Located in Ventura County
Incident orders four Type 1 Engine Strike Team under CFAA for structure defense in Ventura County
Wildcat Ordering places to CA- LPF
Other GACC or NICC
North Ops or South Ops
Other Forest or Unit
Operational Area Command Center
Wildland Fire Agency
ECC
Local Fire Agency 42

43. WILDLAND FIRE AGENCY COMMAND & CONTROL ORDERING SYSTEM
Wildcat Incident CA-LPF
Located in Ventura County
Incident orders 4 Type 1 Engine Strike Teams under CFAA for structure defense in Ventura County
Wildcat ordering places to CA- LPF
Other GACC or NICC
North Ops or South Ops
CA-LPCC places to CA-XVE
Ventura Operational Area Command Center
Other Forest or Unit
Wildland Fire Agency
ECC
Local Fire Agency 43

44. FOREST AGENCY COMMAND & CONTROL ORDERING SYSTEM
Wildcat Incident CA-LPF
Located in Ventura County
Incident orders 4 Type 1 Engine Strike Team under CFAA for structure defense in Ventura County
Wildcat ordering places to CA- LPF
FOREST AGENCY COMMAND & CONTROL ORDERING SYSTEM
Other GACC or NICC
North Ops or South Ops
CA-XVE fills order with resources from within Op Area
Ventura Operational Area Command Center
Other Forest or Unit
Forest Agency
ECC
Local Fire Agency 44

45. FOREST AGENCY COMMAND & CONTROL ORDERING SYSTEM
If CA-XVEC is unable to fill with resources from within Op Area, then:
They may place a ONE TIME order to any adjacent Op Area
Place it up to Region I CA-CR01
Makes Notification to CAL OES Fire Duty Officer
FOREST AGENCY COMMAND & CONTROL ORDERING SYSTEM
Other GACC or NICC
Region I Command Center
North Ops or South Ops
Ventura Operational Area Command Center
Other Forest or Unit
Forest Agency
ECC
Local Fire Agency 45

46. From: Wildcat Ordering
To: Wildcat Expanded
From: Wildcat Ordering
Order 4 type 1 Strike Teams for Structure Defense, immediate need, to report to Wildcat ICP at Wildcat Campground.
213 Example… is it complete? 46

47. Questions from expanded
Have you made it clear who is paying?
Under what agreement is this order?
How should this order go thru the system?
Are there any other questions you need to ask?
Confirm any details before you create the order so it can be documented in ROSS. 47

48. Cal Fire Release Priority List 8100 Manual
1. Local Government
2. CAL OES Engines
3. Federal Government Military
4. California National Guard
5. Hired Persons and Equipment
6. Other Agencies (USFS, BLM, etc)
7. Out of Region CAL FIRE
8. EFF Crews (AD, FC42 workers)
9. In Region CAL FIRE
10. Local unit CAL FIRE
Per the CAL FIRE 8100 manual, releases should occur in the following order. 48

49. Not all Op Areas are ROSS Sites
Contract counties are all ROSS sites
MOB Guide – pg 32-34
When placing an order to an Op Area that is not a ROSS site, you need to notify the Region in which the Op Area resides
If you have CAL OES Regional responsibilities, then you will have to act of behalf of that non-ROSS site
Turn to pg to see who has ROSS.
Where do you need to go if that Op Area does not have ROSS? Region… Yes! 49

50. INFORMATION YOU SHOULD HAVE
CALIFORNIA STATE WARNING CENTER
(CSWC) FIRE DUTY OFFICER
CAL OES WEBSITE
RESPONSE
FIRE AND RESCUE
Contact Information 50

51. CAL OES REGION CHIEFS Region I - Ishmael Messer (805)358-1123
Region II N – John Salvate (707)
Region II S - John Clary (925)
Region III - Pat O’Bannon (530)
Region IV - Gary Humphrey (916)
Region V – Bill Bondshu (559)
Region VI – Art Torrez (916)
Region Chiefs 51

52. QUESTIONS ? 52