1. August 2010 Prevention Quarterly Harry Prim and Michelle Nienhius

2.  Gentle reminders  What are the changes you will find for FY11?  Expectations around state oversight of KIT

3. Important Reminders

4.  Please contact KIT as soon as you run into a problem while using the system  Can send the KIT support team a message while logged into the system or  Can call KIT support at 1-888-600-4777  Always let Harry Prim or Michelle Nienhius know if your situation is not being addressed or resolved.

5.  Remember that service codes link to identified strategy.  Be sure to provide a brief but adequate activity description:  For example if you conducted Session 6 of All Stars at Shay Day School, activity description should not read, “Shay Day School”.  Be sure to provide a brief description for all Administrative time entries except those related to leave taken.

6.  Decisions have been made that certain service codes are to be used for identified programs and/or activities. Examples are:  Service code STN03 should only be used for AET Casual Contacts related service entries.  Service code STV03 should only be used for PREP (Merchant Education) and its related activities.  Service code STP03 should only be used with TEP and its related activities.

7.  Enter NO service time related to AEP in KIT.  Be aware that the service code for training and technical assistance related to environmental strategies is STV01.  Meetings related to environmental strategies can be coded with service code STC04.

8.  Use service code STC04 when entering service time for meetings related to environmental strategies.  Make sure you are entering number direct and indirect service hours properly.  For example, a meeting held re: All Stars, PREP, TEP, or a presentation is indirect service time.

9. PPlease visit the following web address for documents that will further help you increase KIT data entry accuracy: http://chweb.pire.org/scdocuments/

10. The changes you will find in KIT

11.  State has the ability to transfer identified goals, objectives, programs, etc. from FY10.  Place to designate which strategies are being addressed for each program can be made on the program page.  Demographics can be added on the recurring services page.  No more evaluation page.  No more participant page.

12. An Example

20.  Following transfer process, data will still need to be edited locally.  Under programs, CSAP Prevention strategies will need to be added.  With any new process implementation, there will be kinks that have to be worked out.

22.  Program name matches service code.  Program name, service code and activity description match.  Time present for all staff members present in the monthly report, including AET Coordinator.

23.  Administrative hours—is a brief description present for all entries beside those indicating leave time?  Administrative hours—are there any entries here that should be entered as indirect or direct service time under a specific program.  Number of service and administrative hours equal at least 120.00 hours*

24.  If unable to complete entries on time, email Michelle Nienhius* and copy Harry Prim.  Because on occasion unforeseen circumstances make entering entries on time difficult.

25.  AET operation may not take place in each county each month—be sure to record even time spent communicating with others in anticipation/planning for upcoming or potential AET activities.  Be sure to record time spent making AET Casual Contacts.

26.  KIT Users Manual  FAQ Guide-SC Documents webpage  SC KIT Solutions Service Codes by Strategy  Service counts by Strategy/Program and Service Code  Direct vs. Indirect Service Time by Strategy/Program and Service Code http://chweb.pire.org/scdocuments/

29.  Michelle Nienhius∙803-896-1184∙ mnienhius@daodas.state.sc.us  Brenda Powell∙803-896-1272∙ bpowell@daodas.state.sc.us  Harry Prim∙803-896-1199∙ hprim@daodas.state.sc.us  Steven Burritt∙803-896-1185∙ sburritt@pire.org