1. Microsoft Office XP Illustrated Introductory, Enhanced Word, Excel, Access, and PowerPoint Integrating

2. 2Integrating Word, Excel, Access, and PowerPoint Unit C  Understand embedding and linking  Insert a Word outline into a PowerPoint presentation  Embed an Excel chart into a PowerPoint slide Objectives

3. 3Integrating Word, Excel, Access, and PowerPoint Unit C  Link an excel worksheet to a PowerPoint slide  Update a linked Excel worksheet in PowerPoint  Export a PowerPoint presentation to Word Objectives

4. 4Integrating Word, Excel, Access, and PowerPoint Unit C Understanding Embedding and Linking  Understanding files and programs –A source file is the original file that contains the data or object that you insert –The source program is the program used to create the source file –A destination file is the file that the data or object in inserted into –The destination program is the program used to create the destination file

5. 5Integrating Word, Excel, Access, and PowerPoint Unit C Understanding Embedding and Linking (cont.)  There are two ways to insert objects to a presentation: –Embed objects: copy the object from its source file to a destination file Becomes a part of the destination file and is stored in the destination fileBecomes a part of the destination file and is stored in the destination file Open and edit an embedded object in its source programOpen and edit an embedded object in its source program Increases PowerPoint file sizeIncreases PowerPoint file size

6. 6Integrating Word, Excel, Access, and PowerPoint Unit C Understanding Embedding and Linking (cont.) –Link objects: a representation of the object is placed in the destination file The object representation is linked to the source fileThe object representation is linked to the source file The object is stored in the source fileThe object is stored in the source file Changes made to the linked object’s source file are reflected in the linked objectChanges made to the linked object’s source file are reflected in the linked object

7. 7Integrating Word, Excel, Access, and PowerPoint Unit C Understanding Embedding and Linking (cont.) Embedding an object

8. 8Integrating Word, Excel, Access, and PowerPoint Unit C Understanding Embedding and Linking (cont.) Linking an object

9. 9Integrating Word, Excel, Access, and PowerPoint Unit C Understanding Embedding and Linking (cont.) Embedding vs. linking

10. 10Integrating Word, Excel, Access, and PowerPoint Unit C Inserting a Word Outline into a PowerPoint Presentation  Use a Word outline to create a presentation –A Word document formatted with styles is easily converted into a presentation A style is a named collection of font and paragraph attributesA style is a named collection of font and paragraph attributes –Word styles are converted to text levels in PowerPoint

11. 11Integrating Word, Excel, Access, and PowerPoint Unit C Inserting a Word Outline into a PowerPoint Presentation (cont.) Slides inserted from Word

12. 12Integrating Word, Excel, Access, and PowerPoint Unit C Embedding an Excel Chart into a PowerPoint Slide  Embed an object to a presentation. –Open the presentation slide –Click the Object command on the Insert menu –Locate the file, then embed the file –Double-click the embedded object to edit it in its source program

13. 13Integrating Word, Excel, Access, and PowerPoint Unit C Embedding an Excel Chart into a PowerPoint Slide (cont.)

14. 14Integrating Word, Excel, Access, and PowerPoint Unit C Embedding an Excel Chart into a PowerPoint Slide (cont.)  Embedding objects using Paste Special. –Embed objects or selected information by copying and pasting the information Copy and paste certain cells from an Excel worksheetCopy and paste certain cells from an Excel worksheet

15. 15Integrating Word, Excel, Access, and PowerPoint Unit C Linking an Excel Worksheet to a PowerPoint Slide  Link an object to a presentation. –Open the presentation slide –Click the Object command on the Insert menu –Locate the file, click the Link check box, then link the file

16. 16Integrating Word, Excel, Access, and PowerPoint Unit C Linking an Excel Worksheet to a PowerPoint Slide (cont.) Link check box

17. 17Integrating Word, Excel, Access, and PowerPoint Unit C Updating a Linked Excel Worksheet in PowerPoint  To edit or change the information in a linked object, you must open the object’s source file. –Double-click the linked object or open the linked object’s source file to edit it –Automatically or manually apply changes to a linked object

18. 18Integrating Word, Excel, Access, and PowerPoint Unit C Updating a Linked Excel Worksheet in PowerPoint (cont.) Modified data in linked object

19. 19Integrating Word, Excel, Access, and PowerPoint Unit C Updating a Linked Excel Worksheet in PowerPoint (cont.)  Updating links. –If the PowerPoint file is closed when you change a linked object’s source file, the linked object will still be able to reflect the changes –The next time you open the PowerPoint file, PowerPoint asks you if you want to update the links

20. 20Integrating Word, Excel, Access, and PowerPoint Unit C Exporting a PowerPoint Presentation to Word  Use the Send To Microsoft Word command on the File menu to send a presentation to Word. –Use one of five export options

21. 21Integrating Word, Excel, Access, and PowerPoint Unit C Exporting a PowerPoint Presentation to Word (cont.) Exported PowerPoint presentation in Word