1. BSBPMG522A - Undertake Project Work
Diploma in Business

2. OBJECTIVES Define project Develop project plan
Administer and monitor project
Finalise project
Review project

3. ASSESSMENT TASKS Develop a Project Proposal Develop a Project Plan
Knowledge Test
Submission of assessment
Hard Copy + Assessment Cover Sheet
Soft Copy to
Others, according to assessment task requirements
All assessments to be submitted by 31/7/2015

4. Definitions/ Glossary of Terms
Project – Is a set of tasks/ activities that are inter-related, that is going to be implemented in a certain duration, at a certain cost, with certain resources.
Project Management – is the application of knowledge, skills, tools and techniques to a set of activities/ task to complete a particular project.
Project Team – The team working on the project
Project Stakeholders – people/organisations that will be affected by the outcome of a project.
Deliverables – what the project will deliver
Milestones – key tasks of the project that need to be completed within a certain tim
More in class blog

5. Purpose of a Project Proposal
Project Proposal = Is a document used for project management, which identifies the purpose, objectives, proposed solution, scope, costs and risks associated with a project.
Purpose : To determine if a proposed project is feasible (possible to do easily), practical and worth pursuing

6. Your Project Proposal Should Contain:
Brief summary of the project
Project Background – The reason for starting the project (highlight the problem)
Project Purpose/ Objectives – Highlight the exact objectives of the project, specifying details like amounts, numbers, etc.
Project Organisation – Who will work on the project
Project Scope – Talks about what the project should achieve and describes in detail, what the result should be (the solution)
Project Duration – When the project is expected to start and end, and how long the project is expected to last. Include milestone dates.

7. Your Project Proposal Should Contain:
Perceived obstacles and risks – An obstacle or a risk is something that could affect a project’s ability to achieve the project objectives. Since there is no way to know for sure what these risks will definitely be, the project team must perceive/ assume what they are, and place it into the project proposal. This includes OHS risks as well.
Perceived Costs and Benefits – As the project has not happened, it is difficult to know for sure how much the project with cost or the exact benefits the project will provide. The project team will need to perceive/ assume, using proper information, how much the project will cost, and what the benefits will be.

8. Your Project Proposal Should Contain:
Required Resources – Resource is something that can be used to get something done. There are many types of resources that a project might need (people, technology, etc)
Record keeping systems – What system is in place to manage important records like permits, contracts, contact details, etc.

9. Need for projects in organisations
Allows organisations to:
Control spending on projects
Improve project results and outcomes
Use less resources for projects
Makes projects more measurable

10. Examples of projects Major projects Minor projects
Implementing a new IT system in the organisation
Implementing a new employee engagement initiative company- wide
Building a new power plant in unchartered territories
Minor projects
Creating another cubicle space for a new employee
Making minor changes to an existing IT system in the office
Making small changes to an existing employee interview process at work

11. Project parameters
Project parameters are things to be considered when managing a project, and that can include:
Cost
Time
People resources
Material resources
Legal documents needed
Technical resources
Project risks or obstacles
Recording documents
Project scope
Legislations to be considered
Deliverables

12. Project management resources
For a project to work successfully, many resources need to be used:
People – Workers, Managers, etc
Technical – IT systems, computers, etc
Legal Documents – Permits, contracts, etc
Material – bricks for construction, gloves for landscaping, etc
…and more

13. Work breakdown structure : purpose
A Work Breakdown Structure (WBS) is used in projects to organise the team’s work into smaller, more manageable sections.
A WBS starts with the project and goes down into smaller sections.

14. Work breakdown structure
Source :

15. Work breakdown structure : Step-by-Step [Sample Project : Cleaning your room]
Step 1 : Start with the main project at the top

16. Work breakdown structure : Step-by-Step [Sample Project : Cleaning your room]
Step 2 : Put in all the tasks that you have identified in your project proposal, below the project name

17. Work breakdown structure : Step-by-Step [Sample Project : Cleaning your room]
Step 3 : Put in all the sub-tasks(which are the smaller tasks) under each main task

18. Critical path analysis
Critical path analysis is a project management tool that is used to manage the different tasks in a project.
A critical path method or analysis is used in project planning to:
Find out the maximum time for a project to be completed
Finds out the potential problems when working on a project
Finds out what resource is needed when, in the project

19. Critical path analysis
G, 1
Start, 0
B, 3
D, 2
E, 1
F, 1
H, 2
I, 2
Source :

20. Critical path analysis : Step-by-step [Sample Project : Having Breakfast]
Make a list of all your project tasks

21. Critical path analysis : Step-by-step [Sample Project : Having Breakfast]
Label each task

22. Critical path analysis : Step-by-step [Sample Project : Having Breakfast]
Determine the predecessors for each task [Predecessor = which tasks must be completed before this task can be done)

23. Critical path analysis : Step-by-step [Sample Project : Having Breakfast]
Determine how much time each tasks will take

24. Critical path analysis : Step-by-step [Sample Project : Having Breakfast]
Put all tasks (labels) without a predecessor into circles (called nodes) and put the time beside it. The tasks without predecessors means they can all start at the same time. These are called “initial activities”
Tasks without predecessors
A, 1
C, 1
G, 1

25. Critical path analysis : Step-by-step [Sample Project : Having Breakfast]
Create a circle (node) on the left, and put “Start” with a duration of “0”
A, 1
Start, 0
C, 1
G, 1

26. Critical path analysis : Step-by-step [Sample Project : Having Breakfast]
Connect the Start node with all the initial activities. This shows that all 3 tasks can start together.
A, 1
Start, 0
C, 1
G, 1

27. Critical path analysis : Step-by-step [Sample Project : Having Breakfast]
Now, put all the other tasks in nodes with their time and place them beside the initial activities which are their predecessors
A, 1
C, 1
G, 1
Start, 0
B, 3
D, 2
E, 1
F, 1
H, 2
I, 2

28. Critical path analysis : Step-by-step [Sample Project : Having Breakfast]
Example : If task D’s predecessors is task C, draw an arrow from Task C to Task D:
A, 1
Start, 0
C, 1
D, 2
G, 1

29. Critical path analysis : Step-by-step [Sample Project : Having Breakfast]
Example : If task E’s predecessors are tasks C and D, draw an arrow from Task C and D to Task E:
A, 1
Start, 0
C, 1
D, 2
G, 1
E, 1

30. Budgetary requirements
Every project must have a budget and this budget must be determined at the start of the project
This way, the project team will know what amount of finances they have, to work on the project
A very importance part of the project’s budget is the Cost-Benefit Analysis

31. Cost benefit analysis
Source :

32. Cost benefit analysis : purpose
A cost-benefit analysis (CBA) can help you decide whether you want to go ahead with a project, by conducting a cost analysis, and a benefits analysis, and comparing the both
Your Project Budget must include a cost-benefit analysis

33. Cost benefit analysis : Step-by-step
Make a list of the costs in your project (you can get this from your project proposal)

34. Cost benefit analysis : Step-by-step
Add a value to your items

35. Cost benefit analysis : Step-by-step
Make a list of the benefits of your project (you can get this from your project proposal)

36. Cost benefit analysis : Step-by-step
Put an estimated value to your benefit (eg. I think that my project can increase sales by $450,000)

37. Cost benefit analysis : Step-by-step
In the end, you have your cost-benefit analysis

38. Organisational structures
In project management, organisational structures are important. An organisational structure will show the project team in a hierarchy. It groups people so that the project can be managed easily
Source :

39. Organisational structures
A project is managed differently in different organisations, depending on the organisational structure
There are generally 6 types of organisational structure
Form/product structure – people are grouped by the product they work with, and not their positions
Eg :In this company, those working under Agriculture are grouped together, and those working under Cars are grouped together
Source :

40. Organisational structures
A project is managed differently in different organisations, depending on the organisational structure
There are generally 6 types of organisational structure
Functional structure – All the people in the organisation are grouped by the departments they work in
Eg : In this company, people who work for the Sales department are grouped together, people who work for the Marketing department are grouped together, and so on
Source :

41. Organisational structures
A project is managed differently in different organisations, depending on the organisational structure
There are generally 6 types of organisational structure
Geographic structure – where the people in the organisation are grouped by the locations/ regions they work in
Eg: In this company, the departments are separated by the location; Northeast, Midwest or Western Regions
Source :

42. Organisational structures
A project is managed differently in different organisations, depending on the organisational structure
There are generally 6 types of organisational structure
Hybrid structure – A hybrid structure is when an organisation groups their people using more than one method:
Eg: In IBM, the people are grouped by function and locations
Source :

43. Organisational structures
A project is managed differently in different organisations, depending on the organisational structure
There are generally 6 types of organisational structure
Matrix structure – here, people are grouped in a way where they report to more than one manager.
Eg. In this company, some people will report to Project Manager A and the Chief of Preliminary Design
Source :

44. Organisational structures
A project is managed differently in different organisations, depending on the organisational structure
There are generally 6 types of organisational structure
User/market structure – here, employees are grouped according to they types of customers they work with
Eg: In this company, people are grouped based on whether their customers are commercial, conservatory or domestic.
Source :

45. Here’s an example of Burger King’s business goals and strategies
How a project outcome aligns with organisational plans (strategic & business plans)
Every organisation must have an organisational plan. An organisational plan includes:
Business goals – what the organisation wants to achieve
Business strategies – How the organisation is planning to achieve it
Here’s an example of Burger King’s business goals and strategies

46. In Burger King, projects that they have done include:
How a project outcome aligns with organisational plans (strategic & business plans)
It is very important that any project done by the organisation should be aligned to the organisational plans
Basically, a project is an organisation’s way to implement what they have planned.
In Burger King, projects that they have done include:
Creating the Kid Box meal for kids
This is aligned to their business goals of increasing machine efficiency, because they used the same machines that they used to create other meals, to create a brand new product, which is the Kid Box meal.
So, their project outcome aligns with their organisational plans

47. How a project outcome aligns with organisational plans (strategic & business plans)
Source :

48. Legislations for Project Management
When managing a project, and especially as Project Manager, you must be aware of the legislations (laws) that must be considered:
Anti discrimination legislation
Ethical principles
Codes of practice
Privacy laws
Environmental issues
OHS