1. CFS I MPLEMENTATION PCBO 9/30/2010

2. PR: ANOTHER IMPLEMENTATION ? W HAT IS THIS ONE ABOUT ?

3. W HAT IS CFS? CFS = Common Financial System All CSU campus (outside of SDSU) finance systems will be housed in a single database Cal State San Marcos go live date: April 2011 System-wide go live: July 2011

4. PR: I AM INTRIGUED, WHAT ARE THE STEPS INVOLVED ?

5. CFS P ROJECT T EAM Alma Mcfarland Barbara Sainz Becky Henwood Bella Newberg Brenda Martin Chris Manese Dan Zorn Diane Petersen David Taylor Karen Baldyga Liz Rojas Rhyan Rana Shelley Wicka Travis Honeycutt

6. PR: T HAT IS A GREAT TEAM

7. MP2 / MP3 MP = Maintenance Pack Part of the CMS common code initiative to prepare campuses for CFS Goal is to eliminate all campus mods and utilize only baseline processes and reports

8. PR: S OUNDS COMPLICATED, LET ME MAP THIS OUT

9. MP MODS IN PRODUCTION Chargeback Journal Upload Auto Invoicing (formerly Reimbursed Activities) Billing Upload CFS Procard (US Bank)

10. CHARGEBACK CSU Administer Integration  CSU Chargebacks  Speedchart

11. E XPENDITURE TRANSFER FORM Located on the FAS Forms website: http://www.csusm.edu/fas/fasforms.html CAL STATE SAN MARCOS EXPENDITURE TRANSFER REQUEST FORM E-MAIL to accounting@csusm.edu Actg Office Use Only Journal ID or Voucher ID Journal Date DR = 0.00 CR = 0.00 NET=0.00 User Request Criteria Orig Dept: CC: Date Vendor Name Voucher ID Original Journal ID Source Auth: Via: Ref: Desc: AccountFundDeptProgramClassProjectScenarioLine DescriptionStat CodeStat AmtLine RefAmount

12. A UTO INVOICE – CUSTOMER LOOKUP Billing  CSU Billing  AI Chartfield to Customer Map

13. B ILLING UPLOAD SPREADSHEET Located on the FAS Forms website: http://www.csusm.edu/fas/fasforms.html Cal State San Marcos Billing Upload Invoice Request Form DR =0CR =0NET=0 Request Criteria Orig Dept:.CC: DateBusiness UnitBill Type Default Rev Dist ID Prepared By: Via: Description: CUSTOMER_IDADDRESS_SEQ_NUMIDENTIFIERLINE_DESCRAMOUNTACCOUNTFUNDDEPTIDPROGRAMPROJECTCLASSAR_DST_IDNOTES (max 254 characters)

14. CFS PROCARD (US B ANK ) CSU Procard  Use & Inquiry  Procard Adjustment

15. CFS PROCARD (US B ANK )

16. M ODS GOING INTO PRODUCTION SOON Req to check email notification Fiscal Authority

17. PR: E H, DOESN ’ T SOUND TOO BAD TO ME, WHAT ELSE CHANGES ?

18. R EPORTING CHANGES CFS Data Warehouse Web based reporting Easy access to drill into data (no process scheduling) Nightly refresh cycle

19. PR: R EPORTING CHANGES ? W HAT DOES THIS LOOK LIKE ?

20. R EPORT EXAMPLE - DEPT

21. R EPORT EXAMPLE – C LASS CODE

22. PR: I SEE WHAT YOU DID THERE, WHAT IS THE TIMELINE ?

23. I MPORTANT DATES Pass 1: October 4 – November 5 Pass 2: November 8 – December 10 Performance Testing: January 3 – February 11 Acceptance Testing: January 3 – March 4 End User Training: March / April 2011 Move to production – April 2011

24. PR GIVES CFS THE BIG THUMBS UP !

25. A NY Q UESTIONS ?