1. 2015 ACEC Washington + WSDOT Joint Meeting WSDOT/ACEC Washington Annual Meeting Business Administration Subcommittee (BAS) Report June 11, 2015 11

2. 2015 ACEC Washington + WSDOT Joint Meeting Overview 22 Subcommittee Overview Guidance Delivered WSDOT Outreach & Coordination BAS Next Steps

3. 2015 ACEC Washington + WSDOT Joint Meeting Subcommittee Objective 33 Forum to share business process issues Respect independence the Department requires with member firms (i.e. audit and other business activities) Help maintain open lines of communication between member firms and the Department

4. 2015 ACEC Washington + WSDOT Joint Meeting Subcommittee Charter Re-Executed 44

5. 2015 ACEC Washington + WSDOT Joint Meeting Primary Criteria for Guidance Issued 55 48CFR Part 31 - Federal Acquisition Regulation (FAR) 23CFR Part 172- FHWA-Engineering & Related Services AASHTO Audit Guide - 2012 Edition WSDOT Manuals - Accounting, CSO, LAG

6. 2015 ACEC Washington + WSDOT Joint Meeting FAQs Web Page 66

7. 2015 ACEC Washington + WSDOT Joint Meeting Interpretive Guidance Documents 77

8. 2015 ACEC Washington + WSDOT Joint Meeting “Safe Harbor Indirect Cost Rate” 88 FHWA Pilot Program (2013 to 2016) Intended to remove a potential financial barrier for A&E firms from entering the State-administered, Federally-funded engineering services market. As of May 31, 2015 WSDOT has 77 firms in the Safe Harbor Program

9. 2015 ACEC Washington + WSDOT Joint Meeting WSDOT Outreach 99 Webinars: - Indirect Cost Rate Schedule Training - Timekeeping Requirements for Labor Costs WSDOT Consultant Services and Internal Audit participation in DBE Outreach Forums One-on-one Training Upon Request

10. 2015 ACEC Washington + WSDOT Joint Meeting Next Steps for the BAS 10 Report to WSDOT/ACEC Executive Committee with recent survey results will be posted on ACEC webpage Provide periodic updates to the WSDOT/ACEC Executive Committee Gather additional input from ACEC and other stakeholders

11. 2015 ACEC Washington + WSDOT Joint Meeting Subcommittee Membership 11 WSDOT Members Co-Chair: Steve McKerney Jeri Sivertson Erik Jonson Schatzie Harvey ACEC Members Co-Chair: Santosh Kuruvilla, Exeltech Consulting, Inc. Laura Skillings, Skillings-Connolly, Inc. David James, Clark Nuber TBD (Need Volunteers)

12. 2015 ACEC Washington + WSDOT Joint Meeting Contact Info 12 Steve McKerney, Director of Internal Audit (360) 705-7004 mckerns@wsdot.wa.gov mckerns@wsdot.wa.gov Santosh Kuruvilla, Exeltech Consulting, Inc. (206) 713-1241 santosh@xltech.com santosh@xltech.com